Power Point Step 1 Getting started Open Power

Power. Point

Step #1 Getting started: ► Open Power. Point ► Select Blank Presentation

Step #2 Choose layout for first slide: ►In the new slide menu, select an Auto. Layout We will start our presentation with a title slide.

Step #3 Insert title: ►Place cursor in the title box and type your name For your assignment, your first slide will contain your name only.

Step #4 Move title box: ►Place pointer on the edge of the title box, and drag it to the middle of the page

Step #5 Format font: ►Place cursor in the title box and highlight your name.

Step #5 cont. Format font: ►On the toolbar choose format and select font.

Step #5 cont. Format font: ►A font box will open. Choose the font style, size, color, etc. you want and click OK.

Step #6 Format background: ►Place your cursor anywhere on your slide, right click your mouse and choose background.

Step #6 cont. Format background: ►A toolbox will open, and you can choose the color of your background. Click apply to all when finished.

Step #7 Insert next slide: ►On toolbar, click on insert. Choose new slide.

Step #8 Choose layout for new slide: ►A new slide will appear. Click on the slide layout you want to use for this slide. We will use the title and text layout.

Step #9 Insert title: ►Place cursor in the title box, and type the title for your second slide. For this assignment, this slide will serve as the preview for your main points.

Step #10 Format title: ►To format your title, click on format on the toolbar and choose font. You can also choose the justification from the toolbar.

Step #11 Insert text: ►Place your cursor in the text box. Hit backspace on your keyboard to delete the bullet point, and type your main points (hit enter after each one). We will create our own stationary bullet points

Step #12 Move textbox over: ►Resize the textbox (to make room for your bullet points) by holding your cursor over the edge of the textbox until it turns into a twosided arrow and then drag the text box to right just a little. We will put our bullet points along the left edge of the page, under the title

Step #13 Create own bullet points: ►On the toolbar, choose insert and text box.

Step #13 cont. Create own bullet points: ►Draw a textbox out beside your first main point.

Step #13 cont. Create own bullet points: ►On the toolbar, choose insert and select symbol.

Step #13 cont. Create own bullet points: ►A symbol box will open. Choose the symbol you want to use for your bullet points and click insert. Click close. A symbol will then appear in the textbox you drew.

Step #13 cont. Create own bullet points: ►You can change the size and color of your bullet point by highlighting it, clicking on format on the toolbar, selecting font, and then making your selections in the toolbox that opens.

Step #13 cont. Create own bullet points: ►Move your bullet point around (by clicking on it and then dragging) to line it up with your first main point.

Step #13 cont. Create own bullet points: ►Click on your bullet point (you have to be on the text box portion of it). Right click and choose copy.

Step #13 cont. Create own bullet points: ►Place your cursor anywhere on your slide, and right click. Choose paste. A bullet point will appear. Right click again and choose paste. You should have three bullet points now.

Step #13 cont. Create own bullet points: ►Use the arrow keys on your key board to move the bullet points around. Line them up with your text.

Step #14 Animate your main points: ►If you want your main points to come in one at a time, highlight your text. Right click and choose custom animation.

Step #14 cont. Animate your main points: ►A custom animation box appears on the right of your screen. Click on Add Effect and choose how you want your text to come in. Custom Animation Box

Step #14 cont. Animate your main points: ►Make sure in the Start drop-down box you have chosen On Click. Note: We have set up your presentation so that your bullet points will stay stationary, but your text will come in one line at a time when you click your mouse.

Step #15 Find picture: ►On the internet, go to www. google. com. Click on images and type in the type of picture that you want to use in your presentation (ex. lions). Click on Search.

Step #15 cont. Find picture: ►When you find the picture you want to use, right click and choose save picture as. Save the picture to your computer or a disk.

Step #16 Insert picture: ►Now you want to insert the picture you found into your slide. On the toolbar, choose insert, select picture, and from file.

Step #16 cont. Insert picture: ►When you insert your picture, it will mess up your layout, so you need to immediately go to the toolbar, select edit, and select undo slide layout. This will fix the problem.

Step #17 Format picture: ►You can move your picture around by clicking and dragging. You can resize your picture by clicking on a corner and dragging the corner out. It is a good idea to tell your audience where you got the picture from in small font under the picture.

Step #18 Insert line under title: ►If you want to insert a line under your title, on the toolbar, choose insert, select picture, and then select Auto. Shape.

Step #18 cont. Insert line under title: ►An Auto. Shape box will appear. Choose the line you want. Draw the line under the title.

Step #18 cont. Insert line under title: ►To format the line, double click on the line. A toolbox will open and you can change the color, style, weight, etc. If you want a line at the bottom of the page also, you can right click on the line, choose copy, and then choose paste. Drag the new line to the bottom of the slide.

Step #19 Insert next slide: ►You do not want to have to do all these formatting steps for every slide, so for your next slide, go to the toolbar, choose insert, and choose duplicate slide. You now have two of the exact same slides.

Step #20 Change title & text on new slide: ►Click in the title box on your new slide (3 rd slide), highlight the old title, and type a new title over it. Do the same thing for the text.

Step #21 Change the picture: ►Click on the picture, and hit delete on your key board. Insert a new picture (insert, picture, from file). Don’t forget to go to insert, undo slide layout to fix your slide. You can then move and resize the picture.

Step #22 Additional slides: ►Insert as many duplicate slides as needed. Follow above steps to change. 1 2 3 4 5 6

Step #23 Add a graph to any slide: ►You may want to insert a chart to help explain the information in your presentation (especially statistics). To add a chart: on your toolbar, choose insert and select chart

Step #23 cont. Add a graph to any slide: ►When you insert a chart, a sample data sheet and corresponding bar chart will appear on your slide. Power. Point has included some sample data in the first four columns. The bars in the chart are the graphical representation of the numbers in the data sheet.

Step #23 cont. Add a graph to any slide: ►To create you own chart, you can replace the data in the sample data sheet with your own data. Click in the row on the data sheet you want to change, type your number, and hit enter. Power. Point will automatically change the chart as well. You can also change the chart titles by simply typing over what Power. Point has used as sample titles.

Step #23 cont. Add a graph to any slide: ►After you have changed all the data you want to change, click anywhere on your slide, and the data sheet will disappear. If you need to make additional changes, double click on the chart, and the data sheet will reappear.

Step #23 cont. Add a graph to any slide: ►If inserting the chart messed up your slide format, on the toolbar, go to edit, and select undo slide layout. This will fix your slide.

Step #23 cont. Add a graph to any slide: ►To delete rows on your chart, double click on the chart so the data sheet will appear. Right click on the column (or row) in the data sheet you want to delete, and choose delete.

Step #23 cont. Add a graph to any slide: ►If you want to add bars to your chart, double click on the chart so the data sheet will appear. In the first empty columns and rows in the data sheet, type in the new data you want to appear on your chart.

Step #23 cont. Add a graph to any slide: ►The bar chart is the default chart in Power. Point. If you think your data would be better displayed in a different type of chart, you can change it. Double click on your chart so the data sheet appears. Right click on your chart and choose chart type.

Step #23 cont. Add a graph to any slide: ►A chart box will open, find the type of chart you want to display your data, and click ok.

Step #23 cont. Add a graph to any slide: ►You can also resize and move your chart the same as you did for text and pictures earlier in this tutorial.

Step #24 Review slides: ►Review slides for spelling, grammar, etc. errors. Practice using your Power. Point as you practice your presentation.

Step #25 Start Power. Point presentation: ►To start your presentation. Go to your toolbar, select slide show and choose view show.

Design Tab- Themes • Choose a pre-made background- go to the Design Tab, choose a Theme. • Colors in the Theme can also be adjusted by clicking on the Colors tool. • You can also adjust the background color by clicking on Background style. • Affects all slides

Slide Transitions • Affects the way slides appear on the screen- good finishing touch • Go to Animation Tab- Transition to This Slide group- click on a slide icon to preview it. • After choosing, click on “Apply to all slides” • Timed slide advance option on the far right under “Advance Slide. ”

Bullet Point Animations • The Animate command affects text in a PPT show (if you do not select an animation, all text will appear with slide). • Click on the text box- go to Animations Tab/ Animations group/Animate command (must be done for every slide). • Choose the animation style. “ 1 st order paragraph” means bullet pts.

Presenting • To start show, press F 5 • To start from a certain slide, click on slide, go to Slide Show Tab, and choose “From Current Slide. ” • To advance a slide, press Enter (keyboard) – or click mouse • To go back a slide, press Backspace (keyboard) • To end the show press Escape (keyboard) • Keep presentations simple- remember that PPT is just a tool, not the presentation.

Step #26 Switch to next slide: ►To switch from slide to slide, click your mouse; hit the space bar on your key board; or use the down arrow key on your keyboard.

Selecting, Adding & Deleting slides • To add a slide, click on the “New Slide” icon in Home tab. • To work on a slide, go to the slide column (left side of screen)-click on it. • To delete a slide- go to slide column- click on it- press “Backspace” button

Home Tab- slide layouts • To shrink/enlarge text box borders- click on a “sizing handle” and drag. • You can click on the Layout tool (next to New Slide) to change to another type of slide layout. • Different layouts give room for pics, charts, tables.

Insert Tab- adding Clip Art • First make room for pics! – Click on the Layout tool (Home Tab) to change layout. – Or shrink/move the text box. • Click on Insert Tab/Clip Art. • Type a search word- click on your choice • Adjust image by dragging it or using the “sizing handles”

Insert Tab- add Pictures from file • First make room! • If you want to add a pic saved on computer or digital camera, go to Insert Tab/Picture. • In pop-up window, find the pic on your computer. • Double-click on it to add it. • Adjust size as needed

Shortcuts and Right-clicking • Ctrl-Z to undo changes, Ctrl-Y to redo changes. • To select text, highlight with mouse or press Ctrl-A to select all text in a text box • To change font, color, & size, text and then right–click on it to get mini pop-up toolbar & menu

Home Tab- bullet Points • Automatic…click on Bullets icon in Home tab to turn off. • To start new bullet, press enter – To make a sub-point, press tab – To go back to a regular bullet pt, right-click and then click on the “Decrease Indent” icon (in mini pop-up menu or in Home tab). • Keep bullet pts. concise

Saving and Printing • Check your text for errors by pressing F 7. • To save, go to Office Button. Save As. – Good ideas- save as a 2003 compatible document – In pop-up window, give PPT show a simple file name • To print PPT, go to Office Button- Print. Under “Print What” choose “handouts” and choose the # of slides per page.