Power Point PPT A Word Processor that Can

Power. Point (PPT): A Word Processor that Can Teach? Eva M. Fernández October 22, 2001 Queens LOTE Consortium Queens College LOTE@qc. edu

PPT: Main Features • Create SLIDES – to project on a screen, from PC – to print-out as transparencies & use with overhead projector • Integrate text and other multimedia content • Deliver presentations – in formal or informal settings – in classrooms or conferences

Today’s Menu • • • Entering and formatting text Working with the user interface Printing slides Saving your work Running a slide show • approximately 15 mins. per topic, with time to experiment

Assumptions & Disclaimers • You’re familiar with (but not experts in): – using a mouse – using a keyboard – using Windows 95 (or higher) • Possible (critical? ) differences between Mac & PC versions of PPT • Interesting (but not critical) differences between PPT 97 and PPT 2000

Why Bother Learning PPT? • Isn’t it just a glorified word processor? – good question… • PPT (and other similar software) ISN’T (aren’t) JUST FOR MANAGING TEXT – to use Microsoft’s jargon… “you can easily organize, powerfully illustrate, and professionally deliver your ideas”; PPT gives you “the tools you need to communicate with impact” • found somewhere on the Microsoft. com website

Word Processors ~ Word, Word. Perfect, Wordstar, … • entering large amounts of text • printing text, or displaying it on a small computer screen • so… – – default font sizes are small default alignment is left, or justified default paper orientation is portrait not necessarily ideal for building slides (though you can do it, if you have to) – can manage incorporation of multimedia objects, but can’t display them well – keyboard commands great for entering and formatting text, but not necessarily ideal for presentations

Presentation Software ~ Power. Point, Freelance, Corel Presentations… • Designed for making slides – default font sizes are big – default alignment and spacing of text varies, depending on slide layout – default image is oriented as landscape • ideal for overhead projectors • with data projectors, takes advantage of screen size

Presentation Software ~ Power. Point, Freelance, Corel Presentations… • Designed for running slide shows – features to maximally use screen when running a presentation – keyboard commands to simplify presentation tasks • browsing from slide to slide • changing color of screen • using a pen or a pointer

Presentation Software ~ Power. Point, Freelance, Corel Presentations… • AND you can associate a slide with notes, an outline, etc. – simplifies making handouts and summaries – helps organize ideas – improves efficacy of presentation

Presentation Software ~ Power. Point, Freelance, Corel Presentations… • FINALLY, you can save presentations as HTML files, to upload to the web – for asynchronous delivery of lectures / talks – features to set up “Online Broadcasts”

Finding the program • In my machine: – D: Program FilesMicrosoft Office POWERPNT. EXE • Find it in your lab machines now

Entering and formatting text • Start-up dialog box: – “Create a new presentation… or open an existing presentation” • annoying shortcut • to turn off, check box F choose “Blank Presentation” • Next: – “Choose an Auto. Layout” • not so annoying shortcut F choose top left slide layout F enter title & subtitle

Working with the user interface • Menus – file, edit, view, insert, format – tools – slide show • Toolbars – standard, formatting – outlining – animation

Anatomy of the “Normal View” • Three (re-sizeable) windows: – slide (center) – outline (left) – notes (bottom) • Toolbars above and below: – standard, formatting, animation (top) – drawing, picture (bottom) • Scrollbar (right) & status bar (bottom)

Windows / Views • The buttons at the bottom left: . . Normal View Outline Full Slide Sorter Slide Show

Entering Text • Adding slides: default layout – Title slide – Bulleted list – 2 column text – Table – etc. • Advantage of using default layouts: – generates outline automatically

Formatting Text • “Format” menu • “Formatting” toolbar – change font size – change line spacing, paragraph alignment – changing / adding / deleting bullets – also, “Slide Layout” and “Apply Design” • Remember to right click formatting (and other such) options

Changing the Default Font • For a given text box, or part of text box: – select text, change font • For all the text entered so far: – “Format” > “Replace Fonts. . . ” > “Replace” • For any text to be entered: – “Format” > click on “Default for new objects”

Printing Slides • As overheads – on plain paper – on transparencies • As handouts – the black-and-white print-out – the outline print-out

Saving your work • “Save” • “Save As…” – presentation (*. ppt) – show (*. pps) – outline (*. rtf) – set of slides (*. gif, *. jpg, *. tif, etc. ) • “Save As HTML…” (possibly next session) • Embedding true-type fonts • “Pack and Go…”

Running a slide show • • • the “full screen” view keyboard v. mouse black-outs, white-outs navigating through slides the mouse as pointer or pen

Keyboard shortcuts • Advance to next slide: – space, N, right or down arrow, enter, page down • Return to previous slide: – backspace, P, left or up arrow, page up • Go to slide number “#”: – “#” + enter • End show: – esc, ctrl+break

More keyboard shortcuts • black-out: • white-out: B W • show / hide arrow pointer: • pointer-to-pen: • pen-to-pointer: A ctrl+P ctrl+A • hide pointer & button: ctrl+H • erase drawing: E

Homework: • Make your own PPT presentation… – focus on making the text appear the way you want it to – save it in various formats and see what happens – print out some slides, a handout, an outline • As a reference, download a copy of this presentation: – http: //www. qc. edu/~efernand/PPT/

PPT 2: Beyond the Text • PPT as a viable and more directly controllable alternative to slide projectors, tape recorders, and VCRs • Learn how to manipulate: – images, tables, graphs, sounds, moving pictures, and the like • Bring… – multimedia objects to “play” with – a floppy or two, to take your work with you

Questions? Comments? Please send e-mail to LOTE@qc. edu Thanks!