Power Point Lecture to Accompany Skills for Success

Power. Point Lecture to Accompany Skills for Success with Microsoft® Office 2010 Word Chapter 2 Format and Organize Text Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 1

Introduction • In Skills 1– 10, you will: – Skill 1 – Set Document Margins – Skill 2 – Align Text and Set Indents – Skill 3 – Modify Line and Paragraph Spacing – Skill 4 – Format Text Using Format Painter – Skill 5 – Find and Replace Text Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 2

Introduction • In Skills 1– 10, you will: – Skill 6 – Create Bulleted and Numbered Lists – Skill 7 – Insert and Format Headers and Footers – Skill 8 – Insert and Modify Footnotes – Skill 9 – Add Citations – Skill 10 – Create Bibliographies Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 3

Introduction Using Skills 1 -10 will enable you to create documents like these: Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 4

Introduction Work with citations, footnotes and bibliography Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 5

Skill 1: Set Document Margins The spaces between the text and the top, bottom, left, and right edges of the paper. Cambria font and Bold applied Each of the margins can be adjusted independently of the other margins Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 6

Skill 1: Set Document Margins On the Page Layout tab in the Page Setup group, click the Margins button. Margins gallery Custom Margins command Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 7

Skill 1: Set Document Margins Page Setup dialog box New document margins Page Setup dialog box provides document formatting options, some of which are not available on the Ribbon. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 8

Skill 1: Set Document Margins Portrait orientation The printed page is taller than it is wide Landscape orientation the printed page width is greater than the page height Margins adjusted Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 9

Skill 2: Align Text and Set Indents The position of paragraph lines in relation to the page margins. Horizontal alignment The orientation of the left or right edges of the paragraph— for example, flush with the left or right margins. Title centered between the left and right margins Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 10

Skill 2: Align Text and Set Indents Paragraph text no longer justified Paragraph text aligned with left margin Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 11

Skill 2: Align Text and Set Indents The Paragraph dialog box displays commands that are not available on the Ribbon. Paragraph dialog box First line indent set to 0. 5 inches Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 12

Skill 2: Align Text and Set Indents First line indent The location of the beginning of the first line of a paragraph in relationship with the left edge of the remainder of the paragraph First lines indented 0. 5 inches Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 13

Skill 3: Modify Line and Paragraph Spacing Line Spacing The vertical distance between lines of text in a paragraph and can be adjusted Paragraph Spacing The vertical distance above and below each paragraph and can be adjusted Line Spacing set to 1. 15 Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 14

Skill 3: Modify Line and Paragraph Spacing 12 point spacing after the paragraph Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 15

Skill 3: Modify Line and Paragraph Spacing Manual Line Break A line break that moves the remainder of the paragraph to a new line while keeping both lines in the same paragraph Manual line break symbol Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 16

Skill 3: Modify Line and Paragraph Spacing Nonprinting text indicates manual page break location Manual Page Break A manual break that moves text to a new page Subheading moved to new page Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 17

Skill 4: Format Text Using Format Painter Copies text formatting from one place to another Format Painter button Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 18

Skill 4: Format Text Using Format Painter Paragraph formatting applied with Format Painter Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 19

Skill 4: Format Text Using Format Painter Small caps selected Small caps preview Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 20

Skill 4: Format Text Using Format Painter Formatting applied to subheading Paragraph formatting applied with Format Painter Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 21

Skill 5: Find and Replace Text Find command Used to locate words or phrases quickly Located words are highlighted Replace Command Used to replace words or phrases one at a time or all at once Find button Search box Navigation pane Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 22

Skill 5: Find and Replace Text Navigation Pane and Search box cleared garden removed Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 23

Skill 5: Find and Replace Text Word replaced Word to find Search is complete Replacement word Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 24

Skill 5: Find and Replace Text Number of replacements made (7) Roof top garden replaced with roof garden Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 25

Skill 6: Create Bulleted and Numbered Bulleted Lists A list of items with each item introduced by a symbol – such as a small circle or check mark – and presented in any order Bulleted list Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Numbered List A list of items with each item introduced by a consecutive number or letter to indicate steps, a sequence of actions, or chronological order Skills for Success with Office 2010 Vol. 1 26

Skill 6: Create Bulleted and Numbered Lists Line spacing and indent increased Spacing added after last item in list Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 27

Skill 6: Create Bulleted and Numbered Lists Numbered list Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 28

Skill 6: Create Bulleted and Numbered Lists List item moved and renumbered Paste Options button Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 29

Skill 7: Insert and Format Headers and Footers Design tab can include text, fields, and graphics Page number gallery Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 30

Skill 7: Insert and Format Headers and Footers Page number in header Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 31

Skill 7: Insert and Format Headers and Footers Date and Time dialog box Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 32

Skill 7: Insert and Format Headers and Footers No header information on first page No footer information on first page Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 33

Skill 8: Insert and Modify Footnotes Footnote A reference placed at the bottom of the page Endnote A reference placed at the end of each section of a document Footnote line Footnote inserted Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 34

Skill 8: Insert and Modify Footnotes numbered sequentially Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 35

Skill 8: Insert and Modify Footnotes are renumbered Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 36

Skill 8: Insert and Modify Footnotes By default, the footnote font size is smaller than the font size in the rest of the document Footnote font size increased Most style manuals call for the footer text to be the same size as the document text. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 37

Skill 9: Add Citations Citation A note in a document that refers the reader to a source in the bibliography List of sources used in current document List of sources used in other documents Preview of bibliography entry Citation field in text Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 38

Skill 9: Add Citations Type of source is Book information Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 39

Skill 9: Add Citations Chicago style citation Page number added Citation field Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 40

Skill 9: Add Citations Article in a periodical Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 41

Skill 10: Create Bibliographies Bibliography A list of sources referenced in a report, and is listed on a separate page at the end of the report Bibliography gallery In a bibliography different titles for the sources page include Works Cited, Bibliography, or Sources. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 42

Skill 10: Create Bibliographies Bibliography field Title centered Hanging indent applied to sources Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 43

Skill 10: Create Bibliographies Edit button City field edited Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 44

Skill 10: Create Bibliographies Click to update field Bibliography field updated Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 45

Skills for Success • In Chapter 1, you practiced the following skills: – Skill 1 – Setting Document Margins – Skill 2 – Aligning Text and Set Indents – Skill 3 – Modifying Line and Paragraph Spacing – Skill 4 – Formatting Text Using Format Painter – Skill 5 – Finding and Replacing Text Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 46

Skills for Success – Skill 6 – Creating Bulleted and Numbered Lists – Skill 7 – Inserting and Formatting Headers and Footers – Skill 8 – Inserting and Modifying Footnotes – Skill 9 – Adding Citations – Skill 10 – Creating Bibliographies Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 47

More Skills for Success • You may want to practice the following More Skills: – More Skills 11 – Record Auto. Correct Entries – More Skills 12 – Use Auto. Format to Create Numbered Lists – More Skills 13 – Format and Customize Lists – More Skills 14 – Manage Document Properties Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 48

Congratulations • You have now completed all Skills for Word Chapter 2 Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 49

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Skills for Success with Office 2010 Vol. 1 50