Power Point 1 Power Point Multiple OUTPUT types

Power. Point 1

Power. Point • Multiple OUTPUT types: – Paper – Onscreen – Web presentation • 6 x 6 rule – no more than 6 points per slide – No more than 6 words per point • Placeholder – area of a slide reserved for text or other content e. g. Content Placeholder 2

TEMPLATES FILE > NEW > PRESENTATIONS link > i. e. TRAINING > i. e. TRAINING SEMINAR PRESENTATION > DOWNLOAD 3

VIEWS • NORMAL • “Click to add notes” (Speaker Notes) at bottom of window • OUTLINE: 2 ND tab at top left margin – To demote a level, click on the HOME tab > PARAGRAPH group > • SLIDE SORTER – “HIDE SLIDE” – Moving slides – Deleting slides – Transition effects 4

VIEWS cont. • SLIDE SHOW (F 5 - always starts show on Slide #1) • POINTER OPTIONS: – Right-click anywhere on the slide > POINTER OPTIONS – Click Highlighter in the pop up menu (or any other pen , ink, and/or arrow options) – Click and Drag the Highlighter over desired text – To END a slide show, hit ESCAPE button • NOTES page – information for the speaker – Text that shouldn’t go on a slide 5

FIND & REPLACE TEXT • FIND: – CTRL + F > key in the desired text > FIND NEXT button • REPLACE: – At top-right > EDITING group > REPLACE drop-down arrow > key in the word you want to replace > key in the replacement word > REPLACE ALL

THEMES • DESIGN tab > THEMES group > MORE button access more themes • There also themes for Colors, Fonts and Effects at the right of the Themes group 7

INSERTING, HIDING, & DELETING SLIDES • INSERTING: HOME tab > SLIDES group > NEW SLIDE button or: • At left margin, in SLIDE tab: – Right-mouse click in between 2 slides, and select NEW SLIDE • When you select a slide, and then click on the NEW SLIDE button , the new slide will be inserted AFTER the selected slide – HIDING: right-click the slide that you want to hide > HIDE SLIDE – DELETING: select the slide, hit DELETE key 8

DISPLAY 2 PPTX. WINDOWS ON SCREEN AT ONCE • VIEW > WINDOW group > ARRANGE ALL button 9

Inserting Slides From Another Presentation • From an existing Presentation – NEW SLIDE dropdown and choose REUSE SLIDES – In REUSE SLIDES pane, > BROWSE, • browse to specific file then click OPEN – Click on slide(s) needed in REUSE SLIDE pane • To insert ALL slides right -click any slide and choose Insert All Slides – May also keep source formatting 10

LAYOUT To change the layout of a slide: – Right-mouse click on the slide, (but not on an object) – Select : LAYOUT Select the type of layout you want OR: – HOME tab> SLIDES Group > b button 11

SLIDE TRANSITION • ANIMATIONS tab > TRANSITION • TO THIS SLIDE group > select a • • slide transition effect. To see more transition effects, in the Quick Styles list, click the More button. Transition SPEED ANIMATIONS tab > TRANSITION TO THIS SLIDE group > TRANSITION SPEED drop-down arrow: 12

SLIDE TRANSITION TIMING/APPLY TO ALL • APPLY TO ALL button • Transition SLIDE TIMING” TRANSITION TO THIS SLIDE group > TOP-RIGHT 13

ANIMATION • To add a special visual or sound effect to text or an object. • Includes entrance, exit, and sound effects applied to individual bullets of text • ANIMATIONS tab > ANIMATIONS group > button > • a window at the right will open > click on the ADD EFFECT button • -if you select: MORE EFFECTS • -a window appears 14

ANIMATION cont. • • • Each time you apply animation to an item A textbox will appear in the CUSTOM ANIMATION pane at the right If you are applying “animation” to text Click on the drop-down arrow at the end Of this textbox > select EFFECT OPTIONS • Select the 3 rd tab: TEXT ANIMATION Group text: By 1 st Level Paragraphs OR: select any level 15

HOW TEXT APPEARS ON SCREEN • ANIMATIONS tab > CUSTOM ANIMATION button > ADD EFFECT button select an effect • When you select an effect it will appear in a list in the CUSTOM ANIMATION pane 16

SLIDE TIMINGS • SLIDE SHOW tab > SET UP group > REHEARSE TIMINGS • The REHEARSAL toolbar appears & the SLIDE TIME box begins timing the presentation. • Click on the NEXT button to advance to next ITEM on a slide • When “timing” i. e. 10 sec, if you have “applied” an animation, each animated object is factored into the “timing” 17

FORMATTING & SPELL CHECK • Change the font size and font style • FORMAT PAINTER - SHAPE FILL (upper right on ribbon) • It’s important to Spell check your presentation, as any spelling mistake will be magnified on the projection screen • REVIEW tab > PROOFING group 18

REMOVE SHADOW FROM FONT & DOUBLE SPACING DRAWING TOOLS toolbar > FORMAT tab > TEXT EFFECTS button > SHADOW > NO SHADOW DOUBLE-SPACING: HOME tab > PARAGRAPH Group > LINE SPACING button 19

CHANGE LINE SPACING OF TEXT • HOME tab > PARAGRAPH group dialog launcher > click on the LINE SPACING drop -down arrow 20

Modifying Lists/Text in a Placeholder • Click directly on the dashed line AROUND the text placeholder, it turns solid – Click on the NUMBER LIST button – To modify text click the desired format option, e. g. Bold • Modify a numbered list by clicking the drop down arrow, and choosing a style – You may change subpoints by selecting them and then choosing a different bullet style using the dropdown 21

CHANGE THE SIZE OF BULLETS TO 75% OF THE HEIGHT OF THE TEXT • HOME tab > PARAGRAPH group > drop-down arrow beside BULLETS button, select: BULLETS AND NUMBERING • in the SIZE box key in the % number needed 22

HEADERS/FOOTERS • INSERT tab > HEADER & FOOTER – FOOTER: at the bottom: select the checkbox beside: – If you would like headers/footers on BOTH SLIDE AND the NOTES/HANDOUTS, you have to add/change the options to BOTH tabs – Slide numbers – FOOTERS • IF you do not want a footer on the “Title Slide”, select the checkbox beside: • NOTES/HANDOUTS SHEET tab • HEADERS • To VIEW footer in SPEAKER NOTES without using PRINT PREVIEW: go to: VIEW > NOTES PAGES 23

SLIDE MASTER • Controls the appearance of ALL slides simultaneously • Can also apply changes to individual layouts • VIEW tab > PRESENTATION VIEWS group, click SLIDE MASTER button – Close by clicking Close Master View 24

INSERT DATE & CLIPART INSERT tab > Choose a format > UPDATE AUTOMATICALLY > OK INSERT tab > ILLUSTRATIONS group > button In the SEARCH FOR textbox, key in The theme of pictures you desire >GO button Hover your mouse to the right of the Picture you wish to insert, and a drop down arrow appears > click on it and select: INSERT 25

“Flowchart: MULTIDOCUMENT SHAPE” • INSERT > SHAPE > FLOWCHART category > 1 st row, 8 th shape-in 26

Insert Picture (using content layout) • A slide must be a CONTENT slide (i. e. “Title and Content”, or “ 2 Content”, etc. ) • On the actual slide, in the Content Layout area, click on the PICTURE button • Navigate to the desired picture • Click INSERT 27

ARRANGING OBJECTS Align selected objects by their right edges without dragging the objects with the mouse: • Double- click on the shape > FORMAT tab > ARRANGE group > ROTATE LEFT 90 Specify that the selected graphic will appear behind the chart: • Double- click on the shape > FORMAT tab > ARRANGE button > SEND BACKWARD 28

GROUP PICTURES • Click on the shape > FORMAT tab > ARRANGE group > click GROUP 29

Move and Size Pictures • Click the picture to reveal handles • Click and drag a handle to RESIZE – CORNER handles resize to proper aspect ratio – Center handles stretch without keeping aspect ratio – OR: • select the picture > SIZE group > FORMAT tab • Click and drag picture to move – Click in the middle of the picture and drag 30

Applying Styles to Pictures • Select the image so the handles show • Format tab, Picture Styles group, choose a style showing or click More button to see more • Click on style desired • To change shape – Format tab, button, select a shape to display picture from 31

ROTATING AN OBJECT • Make sure the object is selected (handles) • PICTURE TOOLS toolbar > FORMAT tab > ARRANGE button > ROTATE > MORE ROTATION OPTIONS • on the SIZE tab > ROTATION box > enter the amount that you want to rotate the object by 32

CHARTS & TABLES • INSERT tab > CHART > select the desired chart • INSERT tab > TABLE button drop-down arrow drag to desired number of columns & rows • to insert a row, place your cursor at the left margin of a row, until it changes to a single arrow > rightmouse click on it, and select: INSERT > • “Insert Rows Above”, or “Insert Rows Below” 33

TABLES cont. • TABLE STYLE: • Make sure the table is selected • TABLE TOOLS toolbar > • DESIGN Tab > TABLE STYLES group > MORE button • TABLE LAYOUT: • Make sure the table is selected • TABLE TOOLS toolbar > DESIGN Tab > TABLE STYLES group > EFFECTS button • Select: CELL BEVEL > hover your mouse over each style to read the title of it > choose the design i. e. “Relaxed Inset” 34

Smart. Art • A slide must be a CONTENT slide (i. e. “Title and Content”, or “ 2 Content”, etc. ) • On the actual slide, in the Content Layout area, click on the SMART button • Choose a category from the dialogue, eg Hierarchy • Choose a type from the selection, eg Hierarchy List • Add text as required for your task • OR: • INSERT tab > SMARTART 35

Modifying Smart. Art Diagrams • Add/Delete a shape – Select a shape with text – DESIGN tab, ADD SHAPE button – To Delete, select shape by clicking on border, press DELETE on keyboard Accountin g VP’s Janice Jackso n John Chu 36

Modifying Smart. Art Diagrams • Changing type and size – Click on the diagram, – DESIGN tab, ADD SHAPE button – MORE button of the Layout group, and choose a new layout – To change size select shape and drag handle Accountin g VP’s Janice Jackso n John Chu 37

Modifying Smart. Art Diagrams • Changing Colour and Style – Click on the diagram, – DESIGN tab, MORE button – SMARTART STYLES Group, MORE button, choose a Style – To change colour click CHANGE COLORS button Accountin g VP’s Janice Jackso n John Chu 38

Convert Bullets to Smart. Art • Right click in list • Try it here • Choose CONVERT – First subpoint TO SMARTART – Second subpoint from pop up menu – And so on • Choose a Smart. Art graphic 39

DISPLAY THE DRAWING TOOLS/FORMAT RIBBON & RULER • Select the textbox (or title/subtitile placeholder), and the ribbon will appear at the upper-right • > click on FORMAT tab (partial view below) • VIEW tab > SHOW/HIDE group add check to RULER box 40

Adding text boxes • INSERT tab, TEXT group, TEXT BOX button – Are not placeholders – Automatically wraps – May resize box by grabbing handle and dragging – May move by grabbing border and dragging Type text in box as needed, will automatically wrap 41

Backgrounds �Changing the Style Design tab, Background group, Background Styles button Hover pointer over styles to see effect on visible slide Right click chosen style to see options Apply to All or Apply to Selected �Hide the Background Design tab, Background group, click checkbox Hide Background Graphics (look at this slide title) 42

Backgrounds • Adding Pictures – Design tab, Backgrounds group, check Hide Background Graphics, click Background Styles, Format background Styles – In Format Background dialogue click File button, navigate to where picture file is stored, then click Insert • Note - you may also choose a predefined texture 43

Backgrounds Background Fill Colour • Design tab, Backgrounds group, Background Styles, Format background Styles • In Format Background dialogue click Solid Fill, then click Color button dropdown to choose a colour • Return background to original by clicking Reset Background 44

PRINT & VIEW OPTIONS • PRINT: OFFICE button > PRINT – Print Slides – HANDOUTS – SPEAKER NOTES – Allows you to choose number of slides to print VIEW > ZOOM button 45

ORIENTATION OF “NOTES” PAGE • OFFICE button > PRINT > in the PRINT WHAT drop down box (at bottom), select: NOTES PAGES • • Hit the PREVIEW button at bottom of dialog box In the PAGE SETUP group, select The ORIENTATION button, then Select, either PORTRAIT or – LANDSCAPE 46

Presentation Zen: • Garr Reynolds’ must-read blog for people who make presentations – Organization and Preparation Tips: – Top Ten DELIVERY Tips: – Top Ten SLIDE Tips: OTHER PRESENTATIONS: – Tips on improving Powerpoint Presentations: Death by Power. Point: 47

Cue. Card • Create “cue cards” for your presentations • Offers printing, pictures and sounds on cards • HOW TO USE CUE CARDS • Forums for discussing Cue. Card and sharing your created cards! • DOWNLOAD “Cue. Card” here 48