POST PROVISIONING PROGRESS REPORT ELRC WORKSHOP ON BUDGET

POST PROVISIONING PROGRESS REPORT ELRC WORKSHOP ON BUDGET AND POST PROVISIONING 18 / 19 NOVEMBER 2020 Presenter TI VAN STADEN CHIEF DIRECTOR: HRM&D 1

NCDo. E – AIM IN IMPLEMENTING THE PPN • The intention of having a post provisioning policy and model is to ensure that an affordable post basket is distributed equitability among all public schools in each province. • The emphasis in this regard is threefold: • • • the determination of an affordable basket; the fairness of distribution; and curriculum requirements • In context of the above, the main aim is to ensure maximum stability by allocating the same number of posts a school in consecutive years. • The NCDo. E has subsequently endeavoured to implement the following Provincial Imperatives: 2

PROVINCIAL IMPERATIVES AND PRINCIPLES - There will be no one person schools; these posts are allocated from the additional pool. - All small high schools will receive a minimum of eight posts; - Schools where educators are teaching across phases (Multi-Grade), will be allocated additional posts after the requests are quality assured annually. - Important to note is that, schools with parallel medium receive a higher weighting than schools with single medium of instruction. - All additional allocations expire at the end of 2020, 3 and schools will have to re-apply in the new year.

Post Provisioning 2021 – Approved Basket of Posts 4

LEARNER NUMBERS • • 1 st Quarter EMIS Data has been used as extracted from SASAMS. Learner Educator Ratio will remain the same; – Public Ordinary 1: 32 – Learner Educator Ratio – LSEN 1: 12 • LSEN 2018 273 604 2 074 2019 275 605 1 973 2020 276 816 1 982 The Learner Growth at Public Ordinary Schools, between 2018 and 2020 has been steady, with the difference between 2020 and 2019 set at 1211 and translates in a 0. 44% growth. The LSEN difference between 2020 and 2019 is minimal at only 9. Public Ordinary Learner Enrollment Public Ordinary 278 000 277 000 276 000 275 000 274 000 273 000 272 000 271 000 276 816 275 605 273 604 2018 2019 2020 Academics Year LSEN Learner Enrollment • Year 2 100 2 080 2 060 2 040 2 020 2 000 1 980 1 960 1 940 1 920 2 074 2018 1 973 1 982 2019 2020 Academics Year 5

SUMMARY OF LOSSES AND GAINS FOR 2021 § With data compared between the 2018 and 2019 SASAMS extracts, the following has become apparent: • Public Ordinary Schools – – – • Learner numbers 2019 – 275 605 Learner numbers 2020 – 276 816 Learner Increase: 1211 LSEN Schools – – – Learner numbers 2019 - 1973 Learner numbers 2020 - 1982 Learner Increase: 9 § Total Number of schools for 2021 (555): – Public Ordinary Schools (518) – Special Schools (11) and – Full Service Schools (26) § Number of Public Ordinary, Special and Full Service Schools losing posts in 2021: 108 § Number of Public Ordinary, Special and Full Service Schools gaining posts in 2021: 119 § Number of Public Ordinary, Special and Full Service Schools remaining the same in 2021: 328 § The percentage of Public Ordinary, Special and Full Service Schools receiving the same or more posts for 2021: Decrease from 81. 1% in 2020 to 80. 5% in 2021 (0. 06% decrease). § Important to note is that, although there is a slight decrease in the number of schools receiving the same or more posts, 328 schools have retained the same number of posts (remained stable) in 2021, when compared to the 292 schools in 2020. § The increase in Stability of 12. 32% is, needless to say, a positive sign in the greater scheme of things. 6

• • Total 2 1 1 17 8 2 John Taolo Gaetsewe 16 10 4 1 0 0 0 17 10 4 Namaqua 11 3 0 0 0 0 11 3 0 Pixley ka Seme 6 5 9 1 0 0 0 7 5 9 ZF Mgcawu 7 3 1 1 1 0 0 8 4 1 53 28 15 5 1 0 2 1 1 60 Total Posts Gained 0 Schools Appealed 2 Posts Gained 1 Schools Appealed 7 Posts Gained 13 Schools Appealed Legitimat e Appeals LSEN Schools Appealed Full Service Frances Baard District Legitimat e Appeals Public Ordinary Legitimat e Appeals • with the number of Revised Staff Establishments issued. The revised Establishments will be forwarded to Schools and District Offices, along with an explanatory letter. 60 Appeals were received, of which 30 were considered to be legitimate. 16 Posts were allocated across 10 schools, where establishments were materially altered. 2021 Staff Establishment Appeals Legitimat e Appeals • Summary of Revised Staff Establishments after Appeals The table below indicates the eventual number of schools that appealed, along 30 16 Posts (10 schools) 7

2021 PPN IMPLEMENTATION PROGRESS • All Internal engagements between the CFO, HOD and MEC have been concluded in preparation for Basket presentation to Chamber. • As per the Provincial PPN Schedule, the first engagement with Labour has taken place on 05 August 2020, via a virtual session held. • The CFO made a comprehensive presentation on the financial state of the organisation, contextualising the current Budget, the Covid-19 related Pressures and the subsequent Basket of posts allocated for the 2021 Educator Staff Establishment. • The follow-up (Q & A) session on the Basket Presentation was completed on 18 August 2020. • The presentation of “Losses and Gains” was first presented on 01 September 2020 and concluded on 08 September 2020. • PPN was also successfully to the respective SGB Associations • All Appeals based on the 2021 Staff Establishments will be concluded by Friday, 06 November 2020 • See attached Table (in slide 4), setting out the proposed schedule regarding the management of the 2021 PPN and issuing of the respective Educator Staff Establishments. 8 • Excess Posts to be dealt with at the onset of the New Year (January to

Post Provisioning Operational Plan for 2020/21 ACTIVITY DATE RESPONSIBILITY PROGRESS Finance determines the Distribution of the Equitable Share and presentation of Basket and Consults with MEC/HOD and SMT May/June 2020 Receipt of Data from EMIS 23 July 2020 HR PPM Consultation with Labour CFO Basket Presentations (1 st Engagement) CFO Basket Presentations (Q&A) Presentation of Losses and Gains Q & A on Losses and Gains Engagement with PCF (SGB assoc. ) Endorsement of PPN at Chamber Sitting July – September 2020 06 August 2020 18 August 2020 25 August 2020 01 September 2020 08 September 2020 11 September 2020 CFO CD HRM&D/PCF Chamber Completed Completed Staff Establishments + Circular issued 21 September 2020 DIR: HRPP Completed Finalisation of Appeals (processed on HRMS) 06 October 2020 Principals / DIR: HRPP Completed Re-work and Re-issue Establishments (successful appeals) 19 October to 03 November 2020 DIR: HRPP Completed Load Approved Establishments on Persal 18 December 2020 DIR: HRPP Pending Schools apply electronically (on HRMS) for Growth Posts Pro-rata Adhoc Posts Allocated to Districts for Distribution Finalisation of Additional (Growth and Curriculum) Posts January/February 2021 Principals and District Offices Pending February 2021 DIR: HRPP Pending Finalisation of Excess Educators February 2021 02 March to 30 June 2021 CFO, Finance Team, Completed HOD and MEC’s Office EMIS Sub-Directorate Completed DIR: HRPP CD: HRM&D and District Directors Pending 9

2020/21 Budget Pressures (Pre-COVID-19) • Appointment of additional educators 2020 – R 65 million • Rural allowance – R 40 million • Support staff at schools and hostels – R 43. 3 million • Shortfall on Norms and Standards (School Funding Norms) Allocations – R 66 million • School Municipal Accounts – R 45 million • Shortage of School Furniture – R 22 million • Learner Transport – R 15 million • Hostel Subsidies – R 11. 5 million • TOTAL BUDGET PRESSURES – R 307. 8 million 10

PPN IMPLEMENTATION FOR 2021 Number of educator posts per category for Public Schools Category Post level 1 Public Ordinary 2020 2021 Differ ence Special Schools 2020 2021 Differ ence 6697 6684 -13 161 160 -1 Department al Heads 1280 1282 2 30 30 - Deputy Principals 394 395 1 10 10 - Principals 545 544 -1 11 11 - Total (excluding ad hoc) 8916 8905 11 212 211 -1 11

PPN IMPLEMENTATION FOR 2021 Post Provisioning – Basket Category Posts to school via PPN model Split: Mainstream Schools : Specialised Schools : Full Service 2020 2021 Differen ce 8 416 8 144 214 606 - Office based educators Ad Hoc or Growth educator posts Grade R practitioners 493 280 768 - Public servants (office based) 807 - Public Servants (school based) 1718 - Incentivised posts 2588 - 53 11 - 1: 32 1: 32 1: 12 - DORA posts LSPID conditional grant posts Other (specify) Learner Educator Systems Ratio Learner Educator Primary Schools Learner Educator High Schools Learner educator Specialized Schools 12

PPN IMPLEMENTATION FOR 2021 Norms for promotional posts (Highlight changes from previous years, if any) School Type Deputy Principal Head of Department 1 st 2 nd 3 rd 4 th 5 th 6 th 7 th 8 th 9 th Primary 14 27 6 9 19 23 30 - - Intermediate 14 27 6 9 19 23 30 - - Combined 14 27 6 9 19 23 30 36 42 48 54 Secondary 14 27 6 9 19 23 30 36 42 48 54 LSEN 14 27 6 9 19 23 30 36 42 48 54 13

PPN IMPLEMENTATION FOR 2021 Management Plan: Post Provisioning to Schools for 2021 Activity Timeframe Data received from EMIS 01 July 2020 Approval by MEC for posts 01 July 2020 Consultation with stakeholders 06 August – 17 September 2020 Preliminary establishments to schools (If applicable) 18 September 2020 Final staff establishments to schools 30 September 2020 Final staff establishment spread sheet to DBE Establishment updated on PERSAL 02 October 2020 18 December 2020 14

PPN IMPLEMENTATION FOR 2021 Management Plan : Advertising of posts for 2021 Activity Vacancy list for post level 1 posts at schools Vacancy list for promotional posts at schools Vacancy List for office based posts Vacancy List for support staff at schools. Timeframes Conversions done on a Quarterly basis based on Collective Agreement 4 of 2018 Advertisement of Posts on: 07/09/2020. Filling of posts linked to the available budget. 15