Post Graduate Medical Education Team Nicky Adams Post

Post Graduate Medical Education Team Nicky Adams Post Graduate Medical Education Coordinator Postgraduate. Centre@southernhealth. nhs. uk 02380475588 Ann Smith Post Graduate Medical Education Administrator Sean Rafferty Post Graduate Medical Education Administrator

Study Leave Requests – FY 2 and above SL Allocation; • 30 days FTE per year – LTFT allocation is pro rata • For Core and GP trainees your training days are top sliced off your SL allocation: Core – 21 days are top sliced over two rotations; GPs approximately 12 days over two rotations • Foundation - 10 days SL per 4 month rotation. SL and Expenses • If there are expenses with your SL you wish to claim for these must be detailed with your SL request on Intrepid.

Study Leave Requests – FY 2 and above • SL must be claimed through Intrepid; a Wessex Deanery operated system. • Your SL needs to be approved (on Intrepid) by; • Your Clinical Supervisor, then passes onto • Post Graduate Manager – Nicky Adams, and finally onto • Director of Medical Education – Dr Stefan Gleeson • If you do not have a login for Intrepid, or have misplaced it, please contact us on ; postgraduate. centre@southernhealth. nhs. uk

Study Leave Requests – FY 2 and above • Your Statutory and Mandatory training also needs to be up-to-date (green buttons) for SL will be approved. • Your stat and man must be up-to-date within 2 months of being in post. • Your Statutory and Mandatory training can/should be pass ported from your previous employer to our team here at SHFT – LEa. D. Online@southernhealth. nhs. uk

E Pay Claims - SHFT • SL expenses are claimed on E Pay – NOT INTREPID • You can claim these expenses back once the event has taken place (and within 3 months of the event taking place). • Please note, no retrospective expenses will be approved.

E Pay Claims • When logged into E Pay you need to select the ‘Training’ button. • Provide clear details of each element of your expenses on separate lines (mileage, train, accommodation, fees) • Provide proof of payment with each line (expense) • Read the Study Leave Guidelines issued by the Deanery to understand what/how much your expenses claim covers.

STUDY LEAVE (INTREPID) with expenses & claiming STUDY LEAVE EXPENSES (E PAY) Discuss SL with CS and check that dates are achievable from a work perspective SL Request(Intrepid) at least 6 weeks ahead of event (with details of expenses) Expenses must be claimed within 3 months of conference/course taking place. SL request goes to your CS to approve on Intrepid – it will not move on until it has been approved Take care to provide full and clear details of each element of expenses you are claiming for on E Pay It is your responsibility to ask your supervisor if they have approved your SL Each expense must be detailed on a separate line on E Pay, with the relevant proof of purchase attached You will be notified when full approval has been given You cannot claim the expenses back on E Pay until the conference/course has taken place (this may be some months later)

Before you leave today, have you… • have completed all your HR paperwork • confirmed your contact details with Postgraduate Team; return ‘Registration of Details’ form to postgraduate. centre@southernhealth. nhs. uk • Understand that you will collect your Smartcard and ID badge at your work bases • Understood your responsibilities regarding statutory/mandatory training evidence • got your login for LEa. D • got your IT login • know where you are now going?

Locality Induction – Afternoon 02 December • North; Head to Parklands Hospital • East; Head to ? ? ? for laptop collection, then onto placement. Locality induction 03 December at St Marys Hospital - Block A, 4 th Floor, Lecture Theatre 1, St Mary's Community Health Campus • West; online induction (details sent), then to Melbury • Lodge for 16: 00 for laptop collection • Southampton; Head to Antelope House, Conference Centre • Lymington; Head to Lymington Hospital