Post Constitution and Bylaws CBL January 21 2017

Post Constitution and Bylaws (CBL) January 21, 2017 Gary Minadeo Parliamentarian happy 2 help@att. net 440 -840 -6164 For God and Country

The Plan • Introductions • Class Objective • References • Key Points • Questions • Wrap Up For God and Country

Introductions • Gary Minadeo • Current Department Parliamentarian • Current Dynamic Ninth District Finance Officer • Past Post 7, Lake County, and Ninth District Commander • Army, 1974 -1999 • Math/Engineering Teacher at Cleveland High School, 1999 -Present • Your Turn • • Name Post and Position Service One Takeaway from this Class For God and Country

Class Objectives • Understand CBL are the Governing Document of the Post • Understand that CBL are Necessary for Chartering and Non-Profit Status • Understand CBL are the Final say on Official Management Procedures • • Government Audit Gaming and Alcohol License Department Adjudication of Grievances The Post Officers’ Standard Operating Procedures • Understand that Department Must have Current CBL on File • Understand that CBL must be Updated to Post Needs For God and Country

References • Your Most Current CBL are the Best Reference • The Department Boilerplate • Request from Parliamentarian • Soon on the Department Web Site Under (www. ohiolegion. com) “Forms” • 2016 Officer’s Guide, pages 108 -113 (www. ohiolegion. com) • National CBL (www. ohiolegion. com) • Department Adjutant and Parliamentarian • District or County Parliamentarian • Post Parliamentarian For God and Country

Updating Your CBL • The General Rule is Every 3 -5 Years. • Department asks for No Later than 5 Years. • ADJ/Parliamentarian Suggest EVERY YEAR!!!! • Officers and Committee Persons Must Understand the CBL • They Should Have Their Copy of the CBL at Every Meeting • Review First Meeting After Elections – Make it Social • Minor Corrections (spelling, formatting, gendering) – Note and Date • Major Corrections/Additions Must be Voted on by the Body • Set a Schedule for Approvals For God and Country

An Approval Schedule • June and July • Officers and/or a Committee Reviews and Makes Suggested Changes • Prepares a Presentation for the Body. • Announce to the Body that a Review is Underway and Solicit Participation • August and September Business Meetings • Committee Presents to the Body for Discussion and Input • Create Openness and Understanding • October and November Business Meetings • Changes are Read into the Minutes in October with Second Reading in Nov • Notifications to the Entire Body Announcing a Vote at December Meeting • December – Final Reading and Vote For God and Country

Department Approval Process • June and July • Once the Committee has its Initial Changes Send to Department Adjutant or Parliamentarian for a Review and Suggestions • Be Sure to Provide Name, Phone Number, and Email of the Key Person who can Discuss the CBL • August - November • Discuss the Department’s Input with the Committee and Body • Any additional Changes Coordinate with Department • December • Vote! • Send the New CBL, with Signature Pages Attached, to Department For God and Country

Quorum Troubles • Problem? If Your Business Meeting Quota is Smaller than Your Executive Committee Membership, then they can Vote to Empty all Accounts into their Banks and then Attend the Business Meeting and Approve their Move Legally if No Other Members Come to the Meeting. • Post Meetings are General the Officers and a Few More Members - Maybe • Rarely-to-Never Seeing 51% of the Body • What to Do? • Set the Business Meeting Quorum to a Number that is Reasonable Based on Business Meeting Attendance • My Post is 11 as we rarely have 20. • Now Adjust the Executive Committee Membership • Back of 2 from your Business Meeting Quota • My Post has 9 Executive Committee Members For God and Country

Wrap Up • An Current CBL is Important to the Good Order of Post Operations • A CBL Update Process Gets Everyone Involved • Review the CBL Every Year After Elections • All Officers Should be the CBL Experts • Get the Quorum Numbers Right to Protect the Post Assets • Department Adjutant and Parliamentarian are at Your Service • QUESTIONS For God and Country

Have a Great Conference and 2017: Be Quota! Gary Minadeo happy 2 help@att. net 440 -840 -6164 For God and Country