Positional Roles Responsibilities Secretary Introduction Who are you

Positional Roles & Responsibilities Secretary

Introduction • Who are you? • Name, Age , Hometown, School, Employer, Degree/Major, Activities outside of NSBE • What are your current priorities? (List in order of importance) • Personal Goals • NSBE Goals/Objectives SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

First Steps – Understand your position & the expectations of others! – Set Vision/ Expectation – Update/ Manage Contact Information – Set Up Routine Schedule • Regional Communication SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

“Just a Secretary…” It’s not just taking minutes!!! SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

“Just a Secretary…” Secretary is arguably on of the most difficult positions on the executive board – Administrative vs. Management Responsibilities SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Administrative Responsibilities • • • Minutes Email signature Templates Official Documents Approval SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

With that being said… • Minutes are an vital responsibility – Accuracy is key – Official recording of NSBE Business SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Meeting Minutes Tips • Plan Ahead – Require that the agenda be sent with ample time for you to fill out your template (a template can be found in Google Drive) • Document any questions that you may have, or any presentations you will give • Record the calls • Focus on key points; details can be added later • When in doubt, include it! • Remember that anyone can request the minutes SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Management Responsibilities • Communications Zone Manager – Publications – Public Relations – Telecommunications • Enforcing the NSBE Brand – Must review ALL public documents SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Managing Your Zone • What’s so difficult about managing your zone? – Motivation – Accountability – Quality Assurance • Being an effective CEO/Admin Zone member • Accountable for Zone performance SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Managing External Relationships • Establish a system for communication between the communications zone and other zones • DO NOT wait for CEO/CEB meetings to find out information • Suggestions: – Media Requests – Zone Reports SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Branding • Logo Policy – Usage, Dimensions, Association • Name – the “National Society of Black Engineers” – the “Society” • Online Presence – Social Media, Websites • Written • Verbal SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Expectations • My expectations for you – Submit monthly reports • Due the 10 th of the month – Attend conference calls • What day/time works best for you? • Let me know if you can’t make it so I can get you the info SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Expectations • Expectations for myself – Send monthly reports the last day of the month – 1 week notice for conference calls – 48 hr response time to emails • What expectations do you have for me? SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Sharing Resources • Things that can be found in the Regional Communications Zone Committee Drive: • Marketing Plan • Social Media Marketing Plan • NSBE Documents • Developed Documents SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Questions? Thank you! Justice Fears r 3 secretary@nsbe. org 281 -217 -2022 SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION