Portsmouth Hospitals NHS Trust QAH Hospital Host Trust

Portsmouth Hospitals NHS Trust QAH Hospital Host Trust Arrangements Audiology Students Rebecca Kopecek, Head of Employee Resourcing Rebecca. Kopecek@porthosp. nhs. uk August 2010

Portsmouth Hospitals NHS Trust QAH Hospital 05/03/2021 Page 2 Commissioned by the SHA to undertake the role of Host Trust. Built up a relationship with Southampton University to provide them with specialist HR advice in relation to the employment of the Audiology Students. This includes providing advice on the suitability of an Audiology Student if asked e. g. would the student be deemed suitable for employment in the NHS.

Portsmouth Hospitals NHS Trust QAH Hospital 05/03/2021 Page 3 Employment Responsibilities of PHT: Employing Trust of all the Audiology Students on their placement year Ensure all students are properly recruited as per current NHS Policy: Two references covering 5 year period Verification of Identity Enhanced CRB Check Occupational Health Clearance Issue a Contract of Employment in line with Af. C

Portsmouth Hospitals NHS Trust QAH Hospital 05/03/2021 Page 4 PHT provides HR advice to the students regarding their employment PHT undertakes the payroll administration of the students Maintenance of files Administration of changes to employment e. g. maternity leave Advice to Southampton University in relation to employment matters e. g. paternity leave

Portsmouth Hospitals NHS Trust QAH Hospital 05/03/2021 Page 5 Placement provider responsibilities (in terms of employment): Supervisors to ensure they send PHT copies of honorary contracts they complete for their students. Template on ISVR website for use. Notification to PHT of the students attendance record to enable correct payment. Notification of any employment issues to Southampton University who will liaise with PHT as necessary. Provision of mandatory and statutory training. Access to the placement providers Occupational Health Department.

Portsmouth Hospitals NHS Trust QAH Hospital 05/03/2021 Page 6 Notification of Absence to PHT to ensure correct payment. Absence should be reported to Placement Provided in the normal manner as for a directly employed member of staff. Absence must be reported as soon as it occurs, so that we can ensure that the students receive the appropriate support if there any problems. At the end of the month – sickness details should be e-mailed to PHT. The e-mail should contain the name, ESR payroll number, date sickness commenced, date sickness finished and a brief reason to: Hannah. stevens@porthosp. nhs. uk

Portsmouth Hospitals NHS Trust QAH Hospital 05/03/2021 Page 7 Progress to Date: From PHT perspective has been fairly successful to date and we feel we have built up a good relationship with Southampton University in the provision of this service. All students have managed to be processed appropriately. Some performance issues which have been resolved but does show the necessity of all parties being involved.

Portsmouth Hospitals NHS Trust QAH Hospital 05/03/2021 Page 8 Learning to date: As PHT are the employing Trust, only PHT has the sanction to undertake any disciplinary or grievance procedures. Therefore it is important that a placement provider remembers this when dealing with any student issues.

Portsmouth Hospitals NHS Trust QAH Hospital 05/03/2021 Thank You and Any Questions Page 9