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Welcome to the Multi-State Locomotive Procurement Vendors’ Conference AUGUST 22, 2013

Housekeeping �Location of restrooms and water fountains �Nearest emergency exits and evacuation directions �CPR-trained staff in attendance �In the event of an emergency, IDOT staff will contact 911 and provide direction regarding evacuation or other necessary responses �Please turn off or silence your cell phone �Please note that this conference will be audio -recorded.

Multi-State Procurement IDOT – Illinois Department of Transportation (Lead Agency) Caltrans – California Department of Transportation WSDOT – Washington State Department of Transportation FRA – Federal Railroad Administration (Funding Agency) NGEC – Next Generation Equipment Committee (Spec Development)

Agenda Item Description Speaker Begin End 1 Welcome and Sign-In Dante Watson 2: 00 2: 15 2 Project Overview John Oimoen 2: 15 2: 25 3 Locomotive Procurement Overview Jim Lindsay 2: 25 2: 35 4 RFP Overview Dante Watson 2: 35 2: 45 5 Questions from Vendors All 2: 45 3: 00 6 Next Steps - Upcoming RFP dates Dante Watson 3: 00 3: 05 7 End Meeting – Sign Out All 3: 05 3: 10

Project Overview

PRIIA �Passenger Rail Investment and Improvement Act of 2008 �Focused funding on Intercity Passenger Rail, including: State Sponsored Routes Amtrak Long Distance Routes �Re-Building Domestic Rail Manufacturing Base

Federal Railroad Administration Support �Provides grant funding to: Purchase locomotives and railcars Improve rail infrastructure �Technical Assistance �Inspection and Review �Grant Management

Next Generation Equipment Committee (NGEC) �Cooperative Working Group of Industry and Government (Federal, State, and Local) �Developed Technical Specifications for: Locomotives (Tier 4 / 125 MPH) Bi-Level Railcars Single Level Railcars Trainsets

Bi-Level Railcar Procurement �Multi-State Procurement Caltrans – Lead Agency IDOT Potential Options to include other Agencies/entities �FRA Grant Funding and Technical Assistance �NGEC Technical Specification �NTP November 2012 �Currently in Design Review

Locomotive Procurement �Multi-State Procurement IDOT – Lead Agency Caltrans WSDOT Potential Options to include other Agencies/entities �FRA Grant Funding and Technical Assistance �NGEC Technical Specification

Locomotive Procurement Overview

Base Order Quantities State (Agency) # of Locomotives Illinois (IDOT) 21 California (Caltrans) 6 Washington (WSDOT) 5* Total 32 *WSDOT may purchase an additional 3 locomotives via options depending on costs and available funding

Potential Locomotive Options Locomotive Type Similar to Base Order Locomotives # of Locomotives 50 – 75* Long Distance Locomotives 125 – 150* WSDOT Potential Option Up to 3** *The number of “Option Locomotives” shown in the table above are estimates of potential demand only and do not represent guaranteed future orders of option locomotives. The option quantities shown here are within the market quantity estimate developed by the NGEC for these locomotives **WSDOT may purchase an additional 3 locomotives via options depending on costs and available funding Option pricing revised by addenda may request quantity related pricing

Locomotive Delivery Schedule Description Complete Date Performance Bond 10 days after Notice of Intent to Award First Carbody/Mainframe Completed 24 months after NTP Insurance Certification 29 days after Notice of Intent to Award Pilot locomotive testing completed at manufacturer 28 months after NTP Project Kick Off Meeting 30 days after NTP) Pilot locomotive and FAI Completed 29 months after NTP Preliminary Design Review 7 months after NTP Independent facility testing (pilot locomotive) 31 months after NTP Intermediate Design Review 12 months after NTP Conditional acceptance of pilot locomotive 32 months after NTP Mock-ups 16 months after NTP Pilot locomotive corridortested at agency 33 months after NTP Carbody/Mainframe Structural Analysis 15 months after NTP Final acceptance of pilot locomotive 33 months after NTP Final Design Review 16 months after NTP Invoice last base order locomotive, all Milestones 6/30/17 (IDOT and CT); 5/31/17 (WSDOT) First Subsystems First FAI 18 months after NTP ARRA Funding Deadline 9/30/17

Buy America �Support of domestic manufacturing base �Requires final assembly of locomotives in United States and use of domestic iron and steel �Encourages use of domestic component suppliers FRA requires 100% domestic suppliers Different from FTA requirements (60%) Waivers will be considered but not encouraged �RFP requires Buy America compliance as part of Offer � 100% required to score all 8 points, none for <80%

Standardization �NGEC encouraged development of standardization within the next generation fleet for purposes of: Interoperability Interchangeability Management and reduction of life cycle costs Improved safety Re-establishment of the domestic supply chain for passenger rail rolling stock �RFP requires Standardization Plan as part of Offer � 100% required to score all points, no points for <45%

Technical Specification & Customer Variables �Technical Specification for RFP is PRIIA Specification 305 -005, Revision A (July 10, 2012) Chapter 23 includes “Customer Variables” �RFP Attachment EE, Appendix E “Additional Customer Variables” includes: Items common to all states Items specific to each state Items specific to long distance locomotive variant Errata and other items

RFP Overview

Items to Pay Attention to… �Please be sure to properly complete the following often overlooked among all the RPM required items: Attachment AA - State Board of Elections Registration Attachment BB – Authorized to do Business in Illinois Attachment CC – Illinois Department of Human Rights Public Contracts Number Attachment II - Disclosure of Business Operations in Iran

Procurement Schedule Date Activity 8/8/13 Request for Proposals issued 11/7/13 Last day to submit questions prior to Revised Offer due date (if requested) 8/22/13 Offeror Conference (Mandatory) 11/13/13 Post final RFP addendum to Illinois Trans Procurement Bulletin 8/29/13 First Addendum Issued 11/27/13 Revised Offers due (if requested) 9/12/13 Last day to submit questions prior to Offer due date December Evaluation Complete – Recommend for Award to CPO 9/19/13 Last Addendum Issued prior to Offer due date December CPO Determination on Recommended Award 10/3/13 Offers due January Notice of Intent to Award 10/28/1 Begin Confidential Discussions (as 3 deemed necessary by IDOT/Caltrans) January Buy America Pre-Award Audit (est. duration 20 business days) 11/1/13 Last day for Confidential Discussions with Offerors (if conducted) February Notice of Award published

Communication During RFP Process �All communications MUST be only with the Solicitation Contact �DO NOT CONTACT ANY OTHER STAFF REGARDING THIS RFP �All questions must be submitted on form CER 1 �Any and all verbal communication is unofficial and non-binding

Question and Answer Process �Vendors can ask questions at this Vendors’ Conference �All written questions must be submitted on form CER 1 �After the Vendors’ Conference and prior to the Question submittal deadlines, all questions/CER 1 forms must be submitted via email to the Solicitation Contact �All answers to questions will be published via addenda on the Illinois Transportation Procurement Bulletin �The vendor that asked a question will not be identified in the answers or addenda. �All vendors who have access to the Bulletin will have access to all addenda and questions and answers

Addenda �RFP Addenda will contain: All questions and answers Changes to the RFP Any other information that will be communicated to Vendors �All RFP Addenda will be posted on the Illinois Transportation Procurement Bulletin (Bulletin) �The Bulletin does NOT automatically notify Vendors of Addenda �Vendors are responsible for monitoring the Bulletin for any Addenda or other information

Confidential Discussions and Revised Offers �If the Evaluation Committee deems it necessary, Offerors may be requested to: attend Confidential Discussion to discuss issues with their initial Offers submit Revised Offers �Offerors must attend Confidential Discussions in order to submit Revised Offers �If Revised Offers are requested, initial Offers will no longer be considered for evaluation or award however Offerors may resubmit their original Offer

SBE Requirements �RFP Attachment NN is the Small Business Enterprises Participation and Utilization Plan �Proposals must include a utilization plan (uplan) demonstrating compliance with the 7% small business enterprises goal �Small businesses are defined in Attachment NN and include federal or state certified small businesses, veteran-owned small businesses, DBEs, etc. �There are no evaluation or technical points allocated for this provision but it is a pass/fail element of the proposal

Buy America Waivers �Locomotive Final Assembly must be in U. S. (no waivers) �Buy America Component manufacturing must be in U. S. , although waivers will be considered Buy America Worksheet lists all Buy America Components Identify domestic suppliers of all Buy America Components or request waiver(s) �Complete Waiver Request including form CER 2. 8 (see RFP Attachment EE, Appendix A, Section 1. 3. 2) �FRA will review and approve/deny waiver requests

Buy America Pre-Award Audit �Selected Offeror will have Buy America Component Suppliers audited to ensure Buy America compliance �IDOT/Caltrans/FRA inspectors will review supplier manufacturing sites �All must be found Buy America compliant before contract execution

Vendor Questions and Preliminary Answers

Vendor Questions � 15 minutes for Vendor Questions �ALL VERBAL RESPONSES ARE UNOFFICIAL AND NON-BINDING �Any Official responses will be issued in writing via an Addendum on the Transportation Procurement Bulletin website by August 29, 2013

Next Steps �Upcoming RFP dates: August 29: First Addendum Issued September 12: Last day for submitting questions prior to Offer due date September 19: Last Addendum prior to Offer due date October 3: Offer due date �Submit any additional questions on form CER 1 to Solicitation Contact Dante Watson

Thank You for Attending Please sign out before exiting the meeting. IDOT requires verification that attendees stayed for the entire Vendor Conference.