Planning Writing and Completing Oral Presentations Prentice Hall

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Planning, Writing, and Completing Oral Presentations © Prentice Hall, 2005 Business Communication Today 8

Planning, Writing, and Completing Oral Presentations © Prentice Hall, 2005 Business Communication Today 8 e 1

Build Your Career with Oral Presentations • • Display your skills Think on your

Build Your Career with Oral Presentations • • Display your skills Think on your feet Grasp complex issues Handle challenges © Prentice Hall, 2005 Business Communication Today 8 e 2

Three-Step Process • Planning • Writing • Closing © Prentice Hall, 2005 Business Communication

Three-Step Process • Planning • Writing • Closing © Prentice Hall, 2005 Business Communication Today 8 e 3

Planning Presentations • Analyze the situation • Gather the information • Select the medium

Planning Presentations • Analyze the situation • Gather the information • Select the medium • Organize the message © Prentice Hall, 2005 Business Communication Today 8 e 4

Analyzing Situations • Purpose – Inform – Persuade – Collaborate • Audience – Emotional

Analyzing Situations • Purpose – Inform – Persuade – Collaborate • Audience – Emotional state – Language issues – Specific circumstances © Prentice Hall, 2005 Business Communication Today 8 e 5

Organizing Presentations • Define the main idea • Limit the scope • Choose the

Organizing Presentations • Define the main idea • Limit the scope • Choose the approach • Prepare the outline • Select © Prentice Hall, 2005 Business Communication Today 8 e 6

Writing Presentations • Formality • Audience • Subject • Message • Conclusion © Prentice

Writing Presentations • Formality • Audience • Subject • Message • Conclusion © Prentice Hall, 2005 Business Communication Today 8 e 7

Creating the Introduction • Arouse interest • Build credibility • Preview the presentation ©

Creating the Introduction • Arouse interest • Build credibility • Preview the presentation © Prentice Hall, 2005 Business Communication Today 8 e 8

Composing the Message • Limit the main points • Connect the ideas • Engage

Composing the Message • Limit the main points • Connect the ideas • Engage the audience © Prentice Hall, 2005 Business Communication Today 8 e 9

Writing the Conclusion • Restate the main points • Describe the next steps •

Writing the Conclusion • Restate the main points • Describe the next steps • Close the presentation © Prentice Hall, 2005 Business Communication Today 8 e 10

Completing the Presentation • Revise the message • Edit the content • Master the

Completing the Presentation • Revise the message • Edit the content • Master the delivery • Prepare to speak • Overcome anxiety • Prepare for questions © Prentice Hall, 2005 Business Communication Today 8 e 11

Practicing Your Delivery • Memorizing • Reading • Impromptu speaking • Speaking from notes

Practicing Your Delivery • Memorizing • Reading • Impromptu speaking • Speaking from notes © Prentice Hall, 2005 Business Communication Today 8 e 12

Preparing to Speak • Know the location • Consider the audience • Adapt the

Preparing to Speak • Know the location • Consider the audience • Adapt the content © Prentice Hall, 2005 Business Communication Today 8 e 13

Overcoming Anxiety • Prepare extra material • Take deep breaths • Rehearse • Get

Overcoming Anxiety • Prepare extra material • Take deep breaths • Rehearse • Get comfortable • Think positively • Don’t panic • Visualize success • Stay focused © Prentice Hall, 2005 • Be ready Business Communication Today 8 e 14

Appearing More Confident • Don’t rush • Maintain eye contact • Stand tall •

Appearing More Confident • Don’t rush • Maintain eye contact • Stand tall • Control gestures • Use your voice © Prentice Hall, 2005 Business Communication Today 8 e 15

Answering Questions • Focus on the questioner • Respond appropriately • Maintain control •

Answering Questions • Focus on the questioner • Respond appropriately • Maintain control • Survive the hot seat • Encourage questions • Conclude the presentation © Prentice Hall, 2005 Business Communication Today 8 e 16

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