Planning and Preparing a Presentation In Business Presentations

Planning and Preparing a Presentation In Business Presentations will be a part of your work. Also you would have to present information to others, either by speaking to a small group of your peers or a large audience. Either way you have to keep your goals and listeners interest in mind as you develop your presentation.

Identify the purpose of the Presentation. When presenting you need to choose whether your presentation is to 1. Motivate and influence your listeners 2. inform and educate your listeners

Motivate and influence your listeners When you are speaking to motivate or influence your message needs to be persuasive. Your purpose is to get your listeners to take a course of action

Inform and educate your listeners When you are speaking to inform, your message should be clear and concise. Your purpose is to communicate the information so your listeners can understand use the information

Profile your Listeners Developing a profile for your listeners is the next step in preparing a presentation. You must determine your listeners interest or needs. Some things to take into consideration: What do the listeners like or dislike What do listeners need What is the expertise of the listeners What Bias do the listeners have What responsibility do the listeners have

Develop the Message Organize your ideas: Identify your ideas and then organize the main points. Organize them in a logical manner so that your listeners will understand. Sketching out and organizing your thoughts is called storyboarding. Include supporting detail: After you would have organize your ideas. You need to provide evidence or detail that support your ideas. For example you can state facts or offer stats to back up a proposal, or you can

Choose Visuals and Audio Visuals: Should be pleasant to the eye. Easy to read. Fonts should be recognizable. Colors: Colors should be limited, and also pleasant to the eye.

P resenting Communicate with your Audience: Maintain Eye Contact. Avoide Non-words: such as ummm, ahhhh and other sounds. Show enthusiasm and Speak Convincingly Control your posture and gestures Use Good Intonation: modulate your voice, don’t just use one tone