PIPII Risk Management Shekhar Mishra PIPII Management Meeting

PIP-II Risk Management Shekhar Mishra PIP-II Management Meeting 03 -March-2017

Build on what Fermilab Projects have developed Learn and utilize their experience for CD-1 Link to this document LBNF/DUNE Follows this 2 PIP-II Risk Management Link to this document PIP-II will follow this and all the procedures established by the Fermilab Project Office.

Risk Process Plan for CD-1 (section 1. 3 of FRMP) • The development of the Risk registry and Resource Loaded Schedule (RLS) process the PIP-II Project plans to undertake between CD-0 and CD-1 will include – Identifying Risks, – Documenting the risks in the PIP-II (WBS 121) risk register • Deadline to enter L 3 M Level Risk is March 31 st 2017 – Performing a Qualitative Risk Analysis. 3 PIP-II Risk Management

Roles and Responsibilities • The PIP-II Project Manager (PM) has the ultimate responsible for all aspects of the project risk management. – The PM has delegated this responsibility to Deputy Project Manager (DPM) who also reserves as Risk Manager and will chair the Risk Management Board (RMB). • The RMB membership will include – PM, DPMs, L 2 Managers, Project engineers, the Accelerator and Technical Division representatives, Fermilab Project Office Representative and Federal Project Director. • The Level 3 Managers (L 3 M) and Control Account Manager (CAM) (In PIP-II project L 3 M and CAM are the same person) are the Risk Owners for the PIP-II Project. – L 3 M in consultancy with the Subject Matter Expert is responsible for developing the Risk Register, analyze the risk, develop and manage the risk mitigation plan. 4 PIP-II Risk Management

PIP-II Risk Register and Risk Form • https: //fermipoint. fnal. gov/organization/ocoo/ippm/Lists/Risk%20 Re gister/all-risks. aspx • Risk Form https: //fermipoint. fnal. gov/organization/ocoo/ippm/Lists/Risk%20 Regis ter/New. Form. aspx • In the Risk Register the PIP-II Project will be categorized risk according to Six L 2 areas (WBS/Ops Lab Activity) of the Project. – 121. 01 Major Milestones – 121. 02 Project Office – 121. 03 Linac (Superconducting Linac from Source to Injection point in Booster) – 121. 04 Booster – 121. 05 Recycler/Main Injector – 121. 06 Conventional Facility 5 PIP-II Risk Management

Risk Breakdown Structure • The Fermilab Risk Breakdown Structure and its definition is listed at https: //fermipoint. fnal. gov/organization/ocoo/ippm/Lists/RBS/Ris k%20 Breakdown%20 Structure. aspx • PIP-II Project will use the Fermilab Risk Breakdown structure. 6 PIP-II Risk Management

Risk Ranking • PIP-II Project will use the matrix of risk probability vs impacts 7 PIP-II Risk Management

Typical Entry in Risk Register 8 PIP-II Risk Management

Purpose of Risk Workshop • Bring together the projects’ leadership as well as external experts to focus on risks. • Dialog and exchange ideas, not just present and review. • Ensure that all known risk threats and opportunities are appropriately characterized. • Classify threats in order to identify those that need to be actively managed in the near term. • Do this in an open, transparent, and inclusive manner. – To maximize buy-in through an objective dialogue among the participants about the risks. – To ensure that all perspectives, views and opinions are heard and considered in identifying and judging the risks. – For this open dialogue to lead to consensus on a large majority of the risks for the CD-1 scope, cost, and schedule. 9 PIP-II Risk Management

Draft Agenda (April 6 -7, 2017) • April 6, 2017 8: 00 – 8: 30 AM, Goals and plan for the workshop, Shekhar Mishra 8: 30 – 9: 30 AM, Fermilab Project Risk Management, Lucas Taylor 9: 30 – 10: 00 AM, Break 10: 00 – 10: 45 AM, PIP-II Assumption and Enterprise Risk, Steve Holmes 10: 45 – 12: 00 PM, PIP-II Project Risk, Steve Holmes/Shekhar /Paul Derwent 12: 00 – 1: 00 PM, Lunch 1: 00 – 3: 00 PM, Cavity and Cryomodule Risk, Allan Rowe 3: 00 – 3: 30 PM, Break 3: 30 – 5: 00 PM, Conventional Facility, Steve Dixon • April 7, 2017 8: 00 – 8: 30 AM, Cryogenic, Arkadiy Klebaner 8: 30 – 9: 00 AM, RF Coupler, Leonardo Ristori 9: 00 – 10: 00 PM, RF Power, Jim Steimel 10: 00 – 10: 30 AM, Break 10: 30 – 11: 30 PM, LLRF, Brian Chase 11: 30 – 12: 30 PM, RFPI, Peter Prieto 12: 30 – 1: 30, Lunch 1: 30 – 2: 00 PM, SRF Infrastructure, Joe Ozelis 2: 00 – 2: 30 PM, Instrumentation, Vic Scarpine 2: 30 – 3: 00 PM, Controls, Jim Patrick 3: 00 – 3: 30 PM, Break 3: 30 – 4: 00 PM, Front End, Lionel R Prost 10 PIP-II Risk Management