PIPII ESH SC 5 Breakout Environment Safety and

PIP-II ESH SC 5 Breakout - Environment, Safety and Health John Anderson Jr, PIP-II ESH Manager PIP-II IPR 4 -6 December 2018 In partnership with: India/DAE Italy/INFN UK/STFC France/CEA/Irfu, CNRS/IN 2 P 3

Outline • Scope • Project ESH Integration and ESH Organization • Project ESH Documents - Focus Toward CD 2/3 a • Safety by Design Initiative and Implementation • In-Kind Contributions and International Code Equivalencies • PIP-II and Injector Test Radiological Shielding Assessments • ESH Risk Management • Recommendations from Previous Reviews • Summary 2 J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

About Me: • Over 35 years experience in Environmental, Safety and Health • Management – Associate Head in the Office of the Chef Safety Officer • Managing operational safety of the accelerator complex – Accelerator Division ESH Department Head • Managed all ES&H aspects within the AD – Accelerator Division Interlock Engineer • Responsible for design and implementation of the Radiation Safety Interlock Systems, Oxygen and Flammable Gas monitoring systems • Project – Safety Interlock Systems Manager • Main Injector, Nu. MI, SBN, LBNF • Review – ESH Advisory Committees • TRIUMF, FRIB and ESS – Accelerator Readiness Review Committees • Fermilab, Argonne, Jefferson Lab, FRIB, ESS 3 J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

Scope and ESH Integration Charge #6 • Scope – Provide Project ES&H Oversight and Support – Develop and support execution of ESH plans – Enforce ESH policies • PIP-II ESH Integration – ESH participation in all levels of project management and planning – Weekly L 2 Project Meetings (G 9) – Weekly meetings with Chief Safety Officer and Senior Staff – Periodic Project all-hands meetings – Establishing monthly ESH meetings with L 3 Managers 4 J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

PIP-II Organization FNAL SUPPORT ADVISORY COMMITTEES PIP-II Machine Advisory Committee R. Garoby ACCELERATOR DIV TECHNICAL DIV CFO OFFICE WDRS CSO OFFICE COO OFFICE CPO OFFICE PIP-II Project Management Group R. Tschirhart L. Merminga PROJECT DIRECTOR US TECHNICAL COORDINATOR TECHNICAL INTEGRATION Technical Director - A. Klebaner PROJECT ENGINEER A. Rowe DEPUTY PROJ ENGINEER J. Steimel INTEGRATION COORDINATOR A. Martinez SRF COORDINATOR J. Holzbauer INTERNATIONAL COORDINATION IIFC TECHNICAL COORDINATORS S. Krishnagopal S. C. Joshi UK/STFC TECH. COORD’R P. Mc. Intosh ITALY/INFN TECH. COORD’R C. Pagani FRANCE/CEA TECH. COORD’R O. Napoly FRANCE/IN 2 P 3 TECH. COORD’R D. Longuevergne TECHNICAL DIRECTOR PROJECT SCIENTIST PROJECT MANAGER SPECIAL ADVISOR A. Klebaner E. Pozdeyev M. Kaducak S. Holmes ENVIRONMENTAL, SAFETY & HEALTH DOCUMENT SYSTEM MANAGER J. Anderson Jr. T. Langford EXECUTIVE ADMINISTRATION SUPPORT T. Langford T. Hamilton M. Lindgren S. Belomestnykh V. Peoples K. Van Vreede M. Michels K. Gregory R. Tschirhart PROJECT SCIENTIST E. Pozdeyev PROJECT OFFICE Project Manager - M. Kaducak Deputy Project Manager – L. Lari PROJECT CONTROLS MANAGER TBD Project Controls Specialists J. Randall, M. Bossert, A. Tomori OPSS CONSULTANT D. Hoffer FINANCIAL MANAGER C. Jacobsen PROCUREMENT MANAGER F. Minton RISK MANAGER L. Taylor (acting) QUALITY ASSURANCE MGR J. Adetunji (acting) LOGISTICS MANAGER WBS 121. 01 PROJECT MANAGEMENT M. Kaducak System Manager 5 WBS 121. 02 SRF & CRYO SYSTEMS G. Wu System Manager J. Anderson Jr. | Dec 2018 IPI-II IPR WBS 121. 03 ACCELERATOR SYSTEMS P. Derwent System Manager WBS 121. 04 LINAC INSTALLATION & COMMISSIONING F. G. Garcia System Manager WBS 121. 05 ACCELERATOR COMPLEX UPGRADES I. Kourbanis System Manager TBD WBS 121. 06 CONVENTIONAL FACILITIES S. Dixon System Manager 12/5/2018

Fermilab ESH Organization Office of the Chief Safety Officer Martha Michels, Chief Safety Officer Amber Kenney, Deputy Chief Safety Officer Mike White Mechanical Engineering John Anderson, Associate Head Mike Bonkalski, Associate Head Project Support (Jemila Adetunji) – QA LBNF/DUNE – (Mike Andrews) LBNF/DUNE Far Site PIP II – (John Anderson) CMS HL-LHC – (T. J. Sarlina) LCLS II – (Rob Bushek) HL-LHC-AUP – (Amy Pavnica) Mu 2 E – (Ray Lewis) IERC – (Dave Mertz) 6 Matt Quinn, SRSO (Laura Ortega), FFM (Jon Ylinen), DSO Process Support Kathy Vuletich, GL Madhuri Saridey Chris Greer, Program Manager (Thomas Hamernik) (Keith Gollwitzer) (Tom Kobilarcik) (Eric Korzeniowski) (Katie Swanson) (Kamran Vaziri) Eric Mc. Hugh, Associate Head (Amber Kenney) Tritium Management Cons Gattuso, Program Manager Administrative Support Anna Campbell, Head Kristy Gibson Cindy Rogers Suzanne Weber Occupational Medicine Kelly Dombrowski, Program Manager U. S. Health. Works Dr. Tabasum Amir Caroline Hetfield Mary Kroger (Jeanne Ecker, Wellness) SURF & Construction Oversight Quality Assurance/Training D/S/P Direct Support Environmental Protection (Mike Bonkalski), Head Jemila Adetunji, Head (Eric Mc. Hugh), Head Bridget Iverson, Head Radiation Physics Operations Radiation Physics Science Radiation Physics Engineering Maddie Wolter, Head Matt Quinn, Head Adam Olson, Head Emergency Management/ Fire Protection J. Anderson Jr. | Dec 2018 IPI-II IPR Dave Esterquest, Head 12/5/2018

Project ESH Documents Charge #2, 6 • National Environmental Policy Act (NEPA) strategy and determination – Received a favorable wetlands determination from the US ACOE – PIP-II Environmental Assessment • Public comment solicitation period ended Nov 15 • Four public comments received – None required revisions to the EA – FONSI Determination • Anticipate FONSI determination from FSO by end of CY 18 – PIP-II Environmental Strategy • Schedule for Environmental Commitments needs to be added along with some minor document updates for CD 2/3 a • PIP-II Integrated ESH Management Plan – Document updated Nov 2018 • PIP-II Preliminary Security Vulnerability Assessment Report – Needs minor updates for CD 2/3 a 7 J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

Project ESH Documents Charge #2, 6 • PIP-II Preliminary Hazard Analysis Report – Completed • PIP-II Hazard Analysis Report – PHAR update to HAR for CD-2 – Draft in progress – Most significant change is aligning the HAR with the laboratory QAM Chapter 12030 • PIP-II Construction Safety & Health Plan – First draft complete – Will be updated as necessary as the project construction progresses • Preliminary Design Report – Completed ESH Section for the PIP-II PDR 8 J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

Safety by Design Initiative Charge #6 • Concept – Safety by design (Sb. D), is the concept of applying methods to minimize occupational hazards early in the design process – The concept emphasizes eliminating hazards and controlling risks to workers “at the source” or as early as possible in the life cycle of equipment, products, or workplaces • Goals – Systematic approach to identify equipment and workspace life cycle hazards – Assesses hazards from Design through Disposal – Follows Fermilab Quality Assurance Manual Chapter 12030 risk assessment process – Shift approach for on-the-job safety to the design where implementation is easiest and implementation costs are the lowest – Capture lessons learned from prior projects and work experience to eliminate or minimize hazards that can be designed out 9 J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

Safety by Design Implementation Charge #6 • Implementation Status – Project Management documents have been updated to incorporate Sb. D • PIP-II Systems Engineering Management Plan • PIP-II Review Plan – Sb. D concept and implementation plan presented at a PIP-II All. Hands meeting – PIP-II Sb. D implementation document and spreadsheet in approval process (Team Center) – A few L 3’s have finished a first pass at completing the spreadsheet • ESH Manager will begin meetings with L 2’s and L 3’s to assist with implementation – Sb. D is part of each design review phase 10 J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

Safety by Design Model Charge #6 Safety by Design Model adapted from “Safety Through Design”, Wayne Christensen, NSC Press, 1999 11 J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

In-Kind Contributions Charge #4, 6 • Items built internationally need to meet US codes and standards for use at Fermilab – Fermilab has an established equivalency process to accept components made to international standards – FESHM 2110 - Ensuring Equivalent Safety Performance When Using International Codes and Standards - outlines the process 12 J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

In-Kind Contributions Charge #4, 6 • To date the following equivalency studies have been performed and accepted Study 13 Component Type National Consensus Code International Code 1 Pressure Vessels ASME BPVC VIII EN 13445 2 Process Piping ASME B 31. 3 EN 13480 3 Pressure Relief Devices ASME BPVC VIII EN 4126 4 Structures IBC/ASCE 7, AISC 360, ADM 1 Eurocode EN 1990, EN 1991, EN 1993, and EN 1998 5 Electrical Equipment for Measurement, Control and Laboratory use UL 61010 IEC 61010 J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

PIP-II Injector Test (IT) Charge #6 • Prototype injector test accelerator at the Cryo Module Test Facility (CMTF) • Determined the accelerator fits within an exemption in the Accelerator Safety Order DOE O 420. 2 C – Single room accelerator with no extractable beam • Managed under 10 CFR 835 and the Fermilab Radiological Control Manual – Accelerator is not included in the Fermilab SAD or ASE – Follows the Fermilab Operational Readiness Clearance (ORC) Process – FESHM Chapter 2005 • Similar to an instrument review at other laboratories – Will likely have a very limited scope internal Accelerator Readiness Review (ARR) • TBD in consultation with the Fermi Site Office 14 J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

PIP-II Injector Test (IT) Charge #6 • Radiological Shielding Assessment (SA) for 25 Me. V operations – Initial assessment reviewed by ESH&Q Section Radiation Physics Science Dept • Updates in progress for the final PIP-II IT shielding assessment – SA reviewed by the Fermilab Shielding Assessment Review Panel • Panel of scientists, engineering physicists, radiation safety staff, and engineers – SA approved by the Senior Radiation Safety Officer (SRSO) 15 J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

PIP-II Shielding Assessment Charge #6 • Reviewing proposed Cryo Penetration from the Cryogenic Building to the Linac Enclosure – Analysis is required before going out for bids on the Cryogenic Building • Need to ensure shielding is adequate before construction of the penetration into the Cryogenic Building – Early Analysis • Penetration design is fine for normal operations • May have issues under accidental beam loss conditions – Fallback position would be to incorporate an interlocked radiation monitor into the Radiation Safety Interlock System (RSIS) 16 J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

Risk Management Charge #2, 7 • Highest Risk – Major accident or incident • Resulting in a significant personal injury or fatality – Impact • Work stoppage until investigations and corrective actions are completed – Typical initiators include • Civil Construction • Manufacturing • Installation • Commissioning – Risk mitigations • Design to codes and standards • Adequate project ES&H support and oversight • Activities follow the Fermilab ES&H manual – Daily toolbox meetings, weekly contractor meetings, job safety analysis (HAs) for all contractor work – Routine risk at the laboratory 17 J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

Response to recommendations PIP-II DOE CD-1 Review Recommendation No. 19 18 Charge #8 Status: Date Closed: Closed 01/19/2018 System ES&H Owner J. Anderson Jr. Recommendation Prepare the CD-1 required Environmental Compliance Strategy consistent with existing programs and documentation. Project Response Signed scanned document was posted in pip 2 docdb on 01/19/2018. J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

Response to recommendations PIP-II DOE CD-1 Review Recommendation No. 20 19 Charge #8 Status: Planned Date Closed: Ongoing 12/31/2018 System ES&H Owner J. Anderson Jr. Recommendation Continue NEPA process/strategy as briefed, and complete in accordance with a schedule that supports CD-2. Project Response Draft Environmental Assessment has completed the public comment period. FONSI determination is anticipated by end of CY 18. J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

Response to recommendations PIP-II DOE CD-1 Review Recommendation No. 21 20 Charge #8 Status: Planned Date Closed: Ongoing 03/31/2019 System ES&H Owner J. Anderson Jr. Recommendation Perform an overall document review for consistency and integration across programs and project functions prior to CD-2. Project Response Document updates are in progress. Draft PIP-II Construction Safety and Health Plan is complete. Draft HAR is in development. J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

Response to recommendations PIP-II DOE CD-1 Review Recommendation No. 22 21 Charge #8 Status: Planned Date Closed: Ongoing 03/31/2019 System ES&H Owner J. Anderson Jr. Recommendation Per project documents, include Quality Assurance processes and oversight for international and domestic providers that mitigate risks in the baseline for procurements. Project Response Project QA Manager, Jemila Adetunji, presented how PIP-II is incorporating Lessons Learned during the plenary sessions. Jemila will be presenting the project Quality Assurance plan later this morning. J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

Response to recommendations Unreviewed Safety Issue Determination (USID) Recommendation No. 1 22 Charge #8 Status: Planned Date Closed: Ongoing 01/01/2022 System ES&H Owner J. Anderson Jr. Recommendation There is a need to update the Fermilab Safety Assessment Document to include the PIP-II accelerator. Project Response PIP-II Radiological Shielding Assessment, Safety Assessment Document, and associated Accelerator Safety Envelope need to be developed and approved. J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

Summary • Fermilab has an established ESH Management System and organization • ESH support integrated into the project • Project ESH documents defined, understood, and on track for completion well before CD 2/3 a reviews • Safety by Design initiative implemented to systematically assess life cycle hazards for each system • Processes in place to accept International In-Kind contributions • Project ESH hazards and risks are well understood 23 J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018

Thank you, I look forward to your feedback 24 J. Anderson Jr. | Dec 2018 IPI-II IPR 12/5/2018