PIMS Administrator Resources 322021 1 Welcome Items used

PIMS Administrator Resources 3/2/2021 1

Welcome! Items used by Successful PIMS administrators – PIMS websites & resources – Program areas – Outside resources – Contact information 3/2/2021 2

PIMS & Office of Data Quality The Office of Data Quality team manages data collections such as Career & Tech, Graduation Cohort, October Staff and Student, Private Non-Public, and PVAAS. http: //education. pa. gov > Teachers & Administrators > PIMS Email for the Office of Data Quality: ra-DDQData. Collection@pa. gov Email for PNPE Data help: ra-pnpdata@pa. gov 3/2/2021 3

Other PIMS Resources PDE Webinars • Video-based online training – Current Locations • www. pdewebinars. org • http: //www. youtube. com/user/PADeptof. Ed PDE Zoom Q&A Session • Thursdays (1: 30 -2: 30 PM) • Weekly or Bi-Weekly – Check PIMS Website for Schedule • https: //paiu. zoom. us/j/4416527767 PDE SIS Vendor Calls • 4 th Wednesday of the month (1: 00 -2: 00 PM) • For SIS vendors to ask questions 3/2/2021 4

Applications Support PIMS Application Support Desk 1 -800 -661 -2423 My. PDESuite Resources http: //www. education. pa. gov/Pages/My. PDE-Suite Service. Now https: //paitsm. service-now. com/pde_wizard_redirect. do 3/2/2021 5

Data Quality Network • Education professionals working and learning together to optimize the governance, quality, and application of data in order to improve the delivery of educational opportunities to students across the commonwealth. – Meets 3 rd Wednesday of the month www. dataqualitynetwork. net • Who is my Data Quality Network IU Point of Contact (DQN Po. C)? www. dataqualitynetwork. net>Contacts>IU Points of Contact 3/2/2021 6

Data Quality Curriculum (DQC) Training for PIMS administrators: The DQC is a tool for local education agencies (LEAs) to increase the quality of data submitted to PDE, thereby reducing costly data errors and staff time. Contact your IU DQN Po. C for training opportunities in your area. http: //www. padqc. org/learn/ *Passing the Experienced PIMS Administrator Track and Delete Utility Specialty Module will give you access to the PIMS deletion utility. 3/2/2021 7

Ed. NA (Educational Names and Addresses) can be used to find name, address, administrator, and related information about the educational entities that PDE serves. These entities include school districts and their schools, intermediate units, career and technical centers, charter schools, nonpublic and private schools, higher education institutions, and more. http: //www. edna. ed. state. pa. us 3/2/2021 8

PAsecure. ID is a unique, permanent, anonymous state-wide student ID assigned to all students upon their first entry into the commonwealth public school system. A single, unique PAsecure. ID remains with an individual student throughout their educational career. http: //education. pa. gov > Teachers & Administrators > Learn More About Teachers & Administrators > PAsecure. ID Email: ra-PAsecure. ID@pa. gov 3/2/2021 9

Child Accounting School Attendance/Child Accounting The Division of Subsidy Data and Administration collects attendance and membership data from Pennsylvania’s 500 school districts and other educational entities. The membership data is used in the calculation of state subsidies, including Basic Education Funding, Special Education Funding, Secondary Career and Technical Education Subsidy, and Tuition for Orphan’s Subsidy. Membership data is also used in the calculation of each school district’s tuition rate. Included on this website are forms and instructions for filing with PDE and for school recordkeeping as well as other information related to the data collection process and child accounting in general. Website http: //education. pa. gov > Teachers & Administrators > Learn More About Teachers & Administrators > Child Accounting CAD Email: ra-cad@pa. gov 3/2/2021 10

Act 80 What is an Act 80 day? The purpose of the Act 80 provision of Section 1504 of the Pennsylvania Public School Code of 1949 is for the school board to preplan activities for purposes deemed appropriate by the Secretary of Education with such teacher activities scheduled to occur instead of instructional time. Refer to Basic Education Circular 24 P. S. § 15 -1504 “Instructional Time and Act 80 Exceptions. ” Requests for Act 80 exceptions should be completed by school districts and intermediate units and submitted prior to the date of the Act 80 activity, as soon as possible after the school board has approved the request. However, Act 80 requests will be considered for approval if submitted after the school year ends but before July 31. What is the approval process? http: //www. education. pa. gov/Documents/Teachers. Administrators/Child%20 Accounting/Forms%20 and%20 Instructions/Child. Acctg %20 Instructions%20 Act 80. pdf 3/2/2021 11

Safe Schools Reporting Safe Schools Office for Safe Schools coordinates school safety and security programs, collection of the annual school violence statistics, coordination of antiviolence efforts, and development of policies and strategies to combat school violence. The office supports and provides technical assistance and professional development programs in the following areas and security-related activities to support school safety: crisis intervention, school police training, violence prevention, and social/emotional wellness and safety provides services to all local school entities. Safe Schools Website http: //education. pa. gov > K-12 > Safe Schools Email: ra-EDSafe. Schools. Rep@pa. gov 3/2/2021 12

English Learners Website http: //education. pa. gov > Teachers & Administrators > Learn More about Teachers & Administrators > Curriculum > English as a Second Language ESL Portal PA http: //www. eslportalpa. info/ Email ra-edeld@pa. gov 3/2/2021 13

Assessment Resources • The Pennsylvania state assessment system is composed of assessments and the reporting associated with the results of those assessments. The assessment system includes the PSSA, PAS, PVAAS, Keystones, CDT and NAEP. http: //education. pa. gov > K-12 > Assessment & Accountability http: //www. education. pa. gov/pas e. Metric https: //solutions 1. emetric. net/PA/Help. aspx Assessment Email: ra-pas@pa. gov 3/2/2021 14

Early Childhood PDE Resources http: //www. education. pa. gov > Early Learning Pa. TTAN Resources - Early Intervention http: //www. pattan. net/category/Educational%20 Initi atives/Early%20 Intervention OCDEL Research & Data www. ocdelresearch. org 3/2/2021 15

PVAAS PIMS PVAAS Data Collection-Related Questions ra-DDQData. Collection@pa. gov PVAAS Content, Regulation & Policy Questions PDEpvaas@iu 13. org Pennsylvania PVAAS Application Website http: //pvaas. sas. com PVAAS Roster Verification Resources https: //sites. google. com/a/iu 13. org/pvaas-plresources/roster-verification-resources 3/2/2021 16

School Performance Profile The Pennsylvania School Performance Profile (SPP) offers a web-based resource for districts/schools to communicate performance results to various constituencies and assist districts and schools in aligning and focusing resources for continuous improvement. http: //www. paschoolperformance. org School Performance Profile Questions ra-paprofile@pa. gov 3/2/2021 17

Future Ready PA Index The proposed Future Ready PA Index (FRPI) will serve as Pennsylvania’s one-stop location for comprehensive information about school success, and will use a dashboard model to highlight how schools are performing and making progress on multiple indicators. For more information, PDFs, webinars, and informational videos please visit: http: //www. education. pa. gov >FUTURE READY PA INDEX Email: ra-edfuturereadypa@pa. gov 3/2/2021 18

Special Education PDE Special Education Website http: //education. pa. gov > K-12 > Special Education Email ra-pdespecialed@pa. gov Special Education Forms http: //www. pattan. net/category/Legal/Forms Special Education Data Reporting http: //penndata. hbg. psu. edu Who is my IU Penn Data Manager? http: //penndata. hbg. psu. edu>Intermediate Unit Contacts (lower right side of webpage) 3/2/2021 19

Gifted and 504 Gifted Education http: //education. pa. gov > K-12 > Learn More About K -12 > Gifted Education 504 Forms http: //www. education. pa. gov/Documents/Codes%20 and%20 Regulations/Basic%20 Education%20 Circula rs/PA%20 Code/Implementation%20 of%20 Chapter% 2015. pdf 3/2/2021 20

Postsecondary Reporting required for the Pennsylvania Community College Annual Report, the Pennsylvania Transfer and Articulation System, and reporting required as a result of receiving State Fiscal Stabilization Fund monies from the federal government. http: //education. pa. gov > Postsecondary & adult > PIMS Postsecondary 3/2/2021 21

Teacher Certification Professional Education Record Management System (PERMS) https: //www. perms. ed. state. pa. us/screens/wfpublic access. aspx 3/2/2021 22

Athletic Opportunity Effective July 1, 2012, the Pennsylvania General Assembly passed Act 82 of 2012, which requires schools to disclose Interscholastic Athletic Opportunities Disclosure Form athletic opportunities for students in grades 7 -12. http: //education. pa. gov > Teachers & Administrators > Learn More About Teachers & Administrators > Interscholastic Athletic Opportunity Email: ra-athleticoppreport@pa. gov 3/2/2021 23

Other Data Resources National Center for Education (NCES) https: //nces. ed. gov/ United States Census Bureau www. census. gov Attendance Child Accounting Professional Association (ACAPA) http: //www. acapa. org 3/2/2021 24

Other Data Resources (cont’d. ) Basic Education Circulars (BECS) http: //www. education. pa. gov/Pages/Codes%20 and %20 Regulations/Basic-Education. Circulars. aspx#tab-1 RFRM (Required Federal Reporting Measures) http: //eseafedreport. com/ Eastern Pennsylvania IT Data Managers http: //epaitdm. ning. com 3/2/2021 25

Contacting PDE via Email To email PDE, please use the email address provided by the program office for their specific data collection. If you are unsure of the email, or for the Data Quality Collections (Graduation, October Student & Staff, and PVAAS), use this address: ra-DDQData. Collection@pa. gov 3/2/2021 26

PDE Alerts & Updates Email All alerts and status updates from PDE come from the previously listed email accounts as well as: ra-EDDDQNo. Reply@pa. gov Please ensure that this email address is unblocked by your system administrator or email spam blocking service. For white-listing emails, your IT department may request IP addresses for the PA. GOV mail servers. They are: 68. 232. 140. 80 68. 232. 140. 81 68. 232. 137. 111 68. 232. 135. 215 68. 232. 142. 16 3/2/2021 68. 232. 149. 102 68. 232. 140. 82 68. 232. 137. 136 68. 232. 142. 59 68. 232. 148. 49 27

Email Spam Settings Please ensure these addresses aren’t blocked or directed to your spam/junk folder: • • • • • Act 48 Career & Technical Education Charter Schools Child Accounting Course / Instructor Data Collection Team Early Warning System Ed. NA Educator Effectiveness System Every Student Succeeds Act Future Ready PA Index Interscholastic Athletic Opportunity LIEP PAsecure. ID PSSA/Keystone Assessments and Accountability Reporting SPP Concerns Safe Schools Reporting Special Education 3/2/2021 ra-edact 48@pa. gov ra-CATSDATA@pa. gov ra-charterschools@pa. gov ra-cad@pa. gov ra-PIMS-HQT@pa. gov ra-DDQData. Collection@pa. gov ra-edewsinfo@pa. gov ra-edna-admin@pa. gov ra-edeff@pa. gov ra-edessa@pa. gov ra-edfuturereadypa@pa. gov ra-athleticoppreport@pa. gov ra-edeld@pa. gov ra-PAsecure. ID@pa. gov ra-pas@pa. gov ra-paprofile@pa. gov ra-EDSafe. Schools. Rep@pa. gov ra-pdespecialed@pa. gov 28

Thank You! For more information on PIMS, please visit PDE’s website at www. education. pa. gov The mission of the department is to academically prepare children and adults to succeed as productive citizens. The department seeks to ensure that the technical support, resources and opportunities are in place for all students, whether children or adults, to receive a high quality education. 3/2/2021 29