PHONOGRAMMARCHIV AUSTRIAN ACADEMY OF SCIENCES Dietrich Schller Audiovisual

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Audiovisual Archiving Visions, Challenges, Strategies Nijmegen, 29 th November 2004

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller History of linguistic research closely related to sound recording Audiovisual archives were initiated by research bodies Vienna 1899 Paris and Berlin 1900 St. Petersburg 1908… mushroomed with the advent of battery operated audio recorders in the mid-1950 s with truly portable video recorders in the 1980 s video recordings became increasingly important

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Audio (and upcoming video) documents - sources proper for ethno-linguistic research total amount audio and video carriers worldwide estimated to be 100 +100 million hours amount of ethno-linguistic recordings unknown

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Visions: Future Archive usage scenarios – the topic of this workshop

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Preconditions for any visionary outlook • physical existence of information • linguistic data gathering did not start yesterday, but already 1890 - hitherto accumulated research documents to be included • considerable amounts of relevant recordings outside the world of linguistic research institutions

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Challenges • carrier degradation • format and system obsolescence • analogue-to-digital conversion • digital preservation

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Strategies • spotting and ingesting language resources outside linguistic archives/institutions • spotting and safeguarding unattended collections • labour division: archives vs dedicated data bases

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Carrier degradation Mechanical audio carriers cylinders brittle, mouldy, extremely vulnerable shellac-78 rpm fairly stable, fragile instantaneous discs highly endangered vinyl (LP) discs fairly stable, vulnerable

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Instantaneous disc 1990 2001

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Magnetic tape - audio and video most endangered: acetate tape historical audio pigment binder break down post 1975 audio and video MP / ME tape R-Dat, Video/Hi 8, DV

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Compact Discs - Digital Versatile Discs replicated CDs + DVDs fairly stable ? recordable CDs + DVDs highly endangered DVDs: higher data density - lower data security

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Format obsolescence and availability of equipment audio format cylinders obsolete now soon x equipment specialist only coarse groove discs x specialist only micro groove discs (vinyls) x fading out quarter inch tape x fading out micro cassettes x fading out compact cassette ? ? R-Dat x fading out Mini. Disc ? ?

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Format obsolescence and availability of equipment video professional format 2" quadruplex 1" Umatic M II Betacam SP D 1 D 2 D 3 D 5 Digi. Beta IMX obsolete now soon x x ? x x x ? equipment specialist only fading out specialist only ? fading out ? ? ?

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Format obsolescence and availability of equipment video home format VCR Video 2000 Betamax VHS S-VHS Video 8 Video Hi 8 Digital 8 DV obsolete now soon x x x ? ? equipment specialist only ? ? ?

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Traditional paradigm of preserving documents: preserve the original Around 1990 shift of preservation paradigm: Long term preservation of deteriorating original documents machines of all formats and their spare parts is hopeless! Audio (and video) preservation must be based on subsequent digital (= lossless) copying of contents

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Viable solution: Digital Mass Storage Systems (DMSSs) – robotic storage systems · self-checking · self-regenerating · self-migrating DMSS prerequisite for remote access to audiovisual collections Radio Archives introduced DMSSs since 1992 National and Research Archives following

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Storage requirement per hour audio video preservation access 0. 63 - 2 GB <0. 1 GB ~ 80 GB (CCIR 601) ~ 2 GB (DVD) ~22 GB (MPEG 50, DVCPRO 50) film (35 mm) 3. 6 TB (!) photographs 40 -100 MB/image ~ 1 MB/image

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Intermediary solutions- manual imitation of DMSS produce carriers free of uncorrectable errors and with a minimum of correctable errors – check each carrier and keep the error status record check error status at regular intervals, ideally of each carrier, at least of representative samples of each batch copy contents to new carrier before signal becomes irretrievable (refreshment) copy to new systems before hard- and/or software becomes obsolete (migration)

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Problems of intermediary solutions Original digital target formats R-Dat and CD-R R-Dat close to obsolescence CD-R (and DVD-Rs) presently unreliable Labour intensive Documents of both formats are already endangered

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Present development Avoid consumer market media (CD-Rs, DVD-Rs) and industrial (=proprietary) audio and video formats (RDat, DV, Digi. Beta, IMX… ) Go to computer (IT) environment and openly defined file formats: Wave for audio, MXF - linear and MJPEG 2000 lossless compressed - for video Small, scalable approaches successfully under way

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Michael Risnyovszky Small, scalable approaches towards DMSSs successfully under way To start with: A single LTO drive or a small autoloader for making backups Workstation with firewire/usb 2 attached desktop RAID

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Michael Risnyovszky Using 2 or more workstations Network switch Workstation File server LTO autoloader

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Michael Risnyovszky Further expanded Several workstations File server with SCSI-attached drive enclosure(s) 1 Gigabit server backbone Library with 1 or 2 LTO drives

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Michael Risnyovszky A small DMSS Several workstations 2 or more file servers 1 Gigabit Server Backbone Independent, highly scalable storage unit in a SAN environment Library with 2 LTO drives, could be connected to the SAN or directly attached to one of the file servers

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Predominant technical task ahead: Feeding analogue and digital single carriers into a safe digital environment time consuming labour intensive in demand of well maintained equipment and expert knowledge

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Transfer principles • complete, unmodified transfer of originals to digital • no data reduction (“compression”) - unless original was data reduced Digital resolutions for analogue originals audio 48 k. Hz/24 bit minimum (radio) 96/24 standard (heritage and researchives 192/24 upcoming for mechanical originals “the worse the signal, the higher the resolution” Keep originals as long as possible

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Transfer factors cylinders, instantaneous discs open ended 78 rpm discs 1: 5 ? vinyl discs depending on condition magnetic tape audio 1: 3 minimum including content description 1: 6 …. or: 1 hour of original tape material takes one day ! magnetic tape video 1: 8– 20 (!)

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Transfer may take many years, even decades Consequently storage/handling of collections must be optimised to retard deterioration strategies must be developed to ensure future availability of replay equipment - present greatest challenges audio: low speed quarter inch tape machines video “professional” player for half inch home formats

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Transfer contents is technically demanding Use modern replay equipment aligned to original (=historical) format parameters speed track configurations equalisation Generally, do NOT use original recording equipment

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Quarter inch audio tape track formats 1

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Quarter inch audio tape track formats 2 Butterfly head

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller S/N vs track width

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Tape flux frequency response for different equalization time constants (DIN 45 513) and recordings speeds (consumer formats)

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Tape equalisations 1

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Tape equalisations 2

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Tape equalisations 3

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Tape equalisations 4

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Many (most? ) audio research documents need azimuth adjustment

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Replay machines must be kept in good condition spare part supply becomes an ever increasing problem engineering knowledge and skills fading out …. transfer is more than pressing the replay button!

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Predominant financial challenge 1: cost of equipment audio: · digital mass storage systems $ 100, 000++ · “intermediary solutions” $ 20, 000+ · future “personal” DMSS $ 30, 000? ? video: “video file archiving” $ 80. 000+

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Predominant financial challenge 2: keeping digital documents alive requires ongoing devotion and financial input professional, automated preservation: 8 -12 $/GB/year manual solutions cheaper, but less secure and only viable up to the low TB range

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Predominant strategic aims 1: Spotting and ingesting language resources outside linguistic archives/institutions • broadcast archives • national/regional/municipial archives • parliamentary archives • oral history archives /collections

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Predominant strategic aims 2: Safeguarding the documents of endangered /extinct languages • 80% of audiovisual materials related to ethnolinguistics are outside proper archival custody • private collections and small research/cultural units, unaware of necessary preservation measures – or lacking financial and personal resources • unique sources of the last 50 years are left unattended and will rot away within 10 -30 years • spotting and preserving these collections must be organised on a great scale!

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Generally, small collections are lacking awareness expertise analogue replay equipment digital workstations financial means for keeping digital data alive Viable solutions will require cooperative solutions Greatest problem: mistrust

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller EU funded Project TAPE objectives: spotting small collections outside professional archival care, in cooperation with respective NGOs awareness raising developing training programmes and materials organising training events Similar projects on regional and international scales needed

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Predominant strategic aims 3: Labour division between • archives (in the narrower sense) • content related data bases

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Archives in the narrower sense • repositories of raw materials • focus on high standard ingest/transfer and preservation • metadata coarsely structured and restricted to otherwise unobtainable secondary information Sources for………

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Data bases (“archives” in the wider sense) • content/region etc related • specifically structured • time and place (school) oriented • structurally between raw material and publication • not responsible for high standard ingest/transfer and preservation • legal and moral rights clearance viable for dedicated corpora

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Two-tier structure allows • Optimising preservation and access to specialised corpora by labour division • Cost of transfer from archives to be born by data bases

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Urgent recommendations Specialised data bases intensify contacts to av-archives (in the narrower sense) Coordinate activities with • IASA Technical Committee • IASA Cataloguing and Documentation Committee

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Summary • access to information is the aim of archiving • however, access is based on the physical existence of information • technical and logistic challenges to preserve information are not trivial – specifically not at the transition from analogue to digital

PHONOGRAMMARCHIV - ÖSTERREICHISCHE AKADEMIE der WISSENSCHAFTEN Dietrich Schüller IASA Technical Committee Standards, Recommended Practices and Strategies IASA-TC 03 The safeguarding of the Audio Heritage: Ethics, Principles and Preservation Strategy Version 2, September 2001 http: //www. iasa-web. org/iasa 0013. htm IASA-TC 04 Guidelines on the Production and Preservation of Digital Audio Objects, edited by Kevin Bradley Publication on IASA website forthcoming Print copies available from Ilse Assmann assmanni@sabc. co. za

PHONOGRAMMARCHIV - AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Thank you! dietrich. schueller@oeaw. ac. at http: //www. pha. oeaw. ac. at/ http: //www. iasa-web. org/