Phi Delta Chi Achievement Award Program and Thurston

Phi Delta Chi Achievement Award Program and Thurston Cup Reporting FDC Ryan Costantino, GVPSA Brooke Greene, AAP Administrator Phi Delta Chi Grand Vice President of Student Affairs

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Background Dale W. Doerr AAP n n AAP embodies the values and visions of the Fraternity Requires the collective effort of every brother of the chapter Helps to shape chapters and define their structure and role at their school Helps to create a strong foundation from which chapters and members grow

What is the AAP? Two major parts: Dale W. Doerr Monthly Reports: (sample items) 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Officer contact information Notification of formal meetings Chapter roster and NOD payment Distinguished alumnus report Outstanding chapter advisor Reports of brothers attending LDS/Grand Council/Regionals Contact with buddy chapters Chapter self-evaluations Risk Management Founder’s Day Event Chapter and house budget St Jude philantrophic endeavor

What is the AAP? Thurston Cup Reports: • Prescott Scholarship Report (15%) • Leadership Report (15%) • Professional and Service Projects Report (Fall & Spring, 15% each for 30% total) • Window Display Report (10%) • Brotherhood Report (10%) • Annual Chapter Publication (20%)

Overseeing the AAP n The National Office (Brooke Green): Updates and revises program each year and keeps point totals n GVPSA (Ryan Costantino): Responsible for overall administration and implementation n Regional Correspondent: Helps chapters manage participation in the AAP via monthly contact

Purpose of the AAP “That which serves no purpose serves only to waste time. ” The purpose of the AAP is to – – Promote Chapter correspondence with Nat’l Office Encourage communications between chapters Improve the Chapter’s relations with their alumni Provide a framework for Chapters in upholding the ideals of Phi Delta Chi.

A Brotherly Obligation The AAP is developed in a diverse manner so that each person in a Chapter can contribute • A contribution can be anything from participating in a program to writing a report • The AAP moves beyond a task-oriented burden when the Chapter implements it as a tool for growth, innovation, and Brother involvement • THE TRUE ROLE OF THE WC IS AAP COORDINATOR

Helpful Hints for WC’s n File one entire set of Achievement Award reports n Let the chairperson of a project fill out the appropriate item in the Achievement Award report n Give the chairperson a copy of the report to be filled out well in advance n Delegate work on bigger projects (Chapter Publication)

Helpful Hints n n n Communicate with your Regional Correspondent and ask questions if you have any problems Post the Bulletin Board Checklist where all Brothers can see (email to all involved) Use the AAP to plan out your entire year’s activities Work on all items well in advance Read the reports at Chapter Meetings so all brothers know what is being turned in Update chapter at monthly meetings with your chapter’s standings in AAP

Helpful Hints Look ahead to see what is due and plan your Chapter activities accordingly n Do not wait until the last minute to complete reports. This should be a Chapter activity. n

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Thurston Cup Competition • • The Thurston Cup is not only about winning; it is about bringing out the best in your brothers Minimum competency in the AAP is the first place to start (100% for the year) Planning for success Professionalism above all else is the key to winning the Thurston cup Involve Chapter brothers, advisors, faculty members, alumni, other college organizations and the community as a whole

Thurston Cup Specifics Components of the Thurston Cup: • Prescott Scholarship Report (15%, October) • Leadership Report (15%, November) • Window Display Report (10%, March) • Brotherhood Report (10%, April) • Professional and Service Projects Report (15%, December; 15%, May) • Annual Chapter Publication (20%, May)

The Albert Benjamin Prescott Scholarship Report 5 points towards AAP Awards: Rand P. Hollenback Scholarship to 1 st, 2 nd, and 3 rd place winners n Judges: Regional Directors of Collegiate Affairs n Criteria - Programs promoting scholastic improvement and achievement - Chapter recognition of scholastic improvement and/or excellence -Outcomes of Scholastic achievement by the chapter -Written Presentation n n

Leadership Report 5 points towards AAP Awards: Leadership Cup to 1 st place, engraved plaques to 2 nd and 3 rd place n Judges: Leader-Development Seminar Directors and chosen facilitators n Criteria - Programs promoting Leader-Development and achievement - Chapter recognition of Leader-Development and/or excellence - Outcomes of Leader-Development by Chapter - Written Presentation n n

Professional and Service Projects Report 10 points towards AAP Awards: Service cup to 1 st place, engraved plaques to 2 nd and 3 rd n Judges: Grand Officers - Number of Brothers participating in projects - Number of people served by projects - Number of Brother-hours spent conducting the projects - Professionalism of project (related to pharmacy) - Other quantitative data (money raised, people screened, size of audience, etc. ) n n

Window Display with photograph(s) 5 points towards AAP n Awards: Engraved plaques to 1 st, 2 nd, and 3 rd place n Judges: Regional Correspondents n Criteria - Value of message to the public - Originality of theme - Professional character - Arrangement and neatness - Effort and work involved n

Brotherhood Report n n 5 points towards AAP Awards: $100 to 1 st place for educational materials, plaques to 2 nd and 3 rd Judges: Past Grand Presidents Criteria - Sincerity - Brotherhood - Individuality - Professionalism - Uniqueness

Annual Chapter Publication 5 points towards AAP n Awards: Norman H. Franke Scholarship, engraved plaques to 1 st, 2 nd, and 3 rd place n Judges: Regional Directors for Alumni Affairs n Criteria - Content (history and progress of Chapter activities) - Interest to Alumni - Originality - Professional Style - Arrangement (layout) and neatness (typos? ) n

AAP Bonus Points Bonus points are available n Do not count on them to make up lost points throughout the year n Each GVPSA has made the AAP harder and removed bonus points as chapters become more competitive n

Conclusion n The AAP is a tool by which Chapters can: – Meet the established standards of the Fraternity – Communicate regularly with the Grand Regional Officers Successful completion of all components of the AAP requires a group effort, one that includes all Chapter Brothers n The Emory W. Thurston Grand President’s Cup is the culmination of the work of an entire chapter and a reward that each Chapter should continually strive to achieve n

AAAE n Thanks to previous GVPSA’s Stephen Esker, and Jennifer Esch for their contributions to this presentation. 12/21/2021 23