Phases of Acquisition Process Acquisition Planning RFPSolicitation 1

Phases of Acquisition Process Acquisition Planning RFP/Solicitation 1 Determine a Need • Identify service/product desired 2 Assemble Acquisition Team • PO, CS, AO, OGC, program team 3 Draft Statement of Work • Salient Characteristics • Deliverables • Delivery Schedule • Special Requirements, • Mandatory & Standard Evaluation Criteria • Technical Proposal Instructions 4 Develop an Acquisition Plan (AP) • Identify Sources • Conduct Market Research • Construct IGCE • Availability of Commercial Item • Competition Method (RFP) • Select contract type (FP/CR) • Select TEP members • Other issues (warranty/options) 5 Meet with Acquisition Team to review Draft SOW & Draft AP • Make corrections 6 Finalize SOW & Acquisition Plan 7 Present Final SOW and Final AP to the Contracting Officer 1 Draft and Post Final Synopsis • Fed. Biz. Opps. gov 2 CO drafts and finalizes RFP for internal review 3 Post Solicitation/RFP (request for proposal) • Fed. Biz. Opps. gov 4 Answer Questions submitted by Potential Offerors 5 All Communication goes through the Contracting Officer 6 Amend solicitation/RFP 7 Receive & Record Proposals 8 Distribute Proposals to TEP Team 9 CO reviews business proposals and begins cost and price analysis 10 Hold TEP • Score Proposals to evaluation criteria • Develop technical score • Vote acceptable/Unacceptable • TEP report to CO 11 Determine Competitive Range 12 Submit Questions to Offerors in Competitive Range. Notify those excluded. May conduct debriefings. 13 Review Answers to Questions 14 Negotiate, win-win solution 15 Might need a revised proposal 16 Request and Receive Final Proposal Revisions (FPR) 17 Make a Source Selection 18 Award Contract Administration 1 Copy of Contract to Contracting Officer Representative (COR) • Highlight PO duties 2 Post Award Kick-Off Meeting 3 Read & Review Monthly Progress Reports 4 Inspect and Accept Product or Service 5 COR reports issues/concerns/problems to Contracting Officer 6 Execute Contract Modifications • Unilateral or Bilateral • Exercise options 7 Review & Approve Invoices 8 Maintain Deliverables of Contractor 9 Perform Site-visits to Contractor 10 Perform Annual Evaluation of Contractor’s Performance 11 Assist in Contract Closeout * On average Contracts have a period of performance of 5 years * Some have 1 base year + up to 4 option years (could have between 2– 5 years total)