Personnel Accounting and Reporting System PARS for Peer

Personnel Accounting and Reporting System (PARS) for Peer Counseling Presentation to: Georgia WIC Staff Presented by: Julianne Gaston MPH RD, LD Date: June 28 -29, 2017

Objectives • Explain uses of Personal Accounting and Reporting System (PARS) • Discuss a Sample Peer Counselor Time Sheet • Discuss Sample Report • Identify Next Steps

Peer Counseling Program in PARS 00123456 Program: Select “Peer Counseling” Activity: Activity list is unique to the program selected.

Peer Counselor Activities in PARS 00123456 New Program: WIC Peer Counseling Proposed Activity List: • Individual Peer Counselor Breastfeeding Education • Group Peer Counselor Breastfeeding Education • Peer Counselor Training • Non-Client Peer Counselor Activities

Examples of Individual Peer Counselor Breastfeeding Education • • • Talking with participants in the clinic Phone calls (and attempts) with participants Home visits (including travel time) Pump issuance and follow-up contacts (while in use) Documentation of contacts (PARS, Peer Counselor Data Base, Breast Pump Inventory Tracking System)

Examples of Group Peer Counselor Breastfeeding Education • Group classes in clinic • Group classes via telehealth network • Documentation of group contact (PARS, Front End System)

Examples of Peer Counselor Training • Continuing Education for Peer Counselor (including travel time)

Examples of Non-Client Peer Counselor Activities • • Preparing for Presentation Outreach (Health Fair) WIC Staff Meeting (Non-training) Breaks

PARS Reporting: WIC Peer Counseling 00123456 Reports Needed: Time Sheet: Generated for identified date range • Ex. 1 -1 -2017 to 1 -7 -2017 “Time Sheet” is intended to be used as documentation of time worked and for payment of Peer Counselors.

Data Elements for Time Sheet 001234 56 Add: Start Time, Stop Time Add: Start Lunch Time and Stop Lunch Time Add: Total Time Entered for Selected Day Add: Total Time Scheduled Does Not Equal Total Time Entered Indicator for Selected Day

Peer Counselor Time Sheet *Ind = Individual; PC = Peer Counselor

PARS Reporting: WIC Peer Counseling (cont. ) 00123456 Reports Needed: • Peer Counselor Activity Summary by State / District / Clinic (Monthly) By Number of Hours • Peer Counselor Activity Summary by State / District / Clinic (Monthly) By Number of Count (Contacts) • Peer Counselor Activity Summary by Employee

Peer Counselor Activity By Number of Contacts *IPCBE = Individual Peer Counselor Breastfeeding Education *GPCBE = Group Peer Counselor Breastfeeding Education

Peer Counselor Activity By Number of Hours IPCBE = Individual Peer Counselor Breastfeeding Education GPCBE = Group Peer Counselor Breastfeeding Education NCPCA = Non Client Peer Counselor Activities PCTraining = Peer Counselor Training

Peer Counselor Activity By Employee ID IPCBE = Individual Peer Counselor Breastfeeding Education GPCBE = Group Peer Counselor Breastfeeding Education NCPCA = Non Client Peer Counselor Activities PCTraining = Peer Counselor Training

Project Status 2016 • Presented to Nutrition Service Directors • System Maintenance Request (SMR) 16 -19 created • Placed on hold for sample reports 2017 • Sample reports created • SMR revised with more details

Next Steps • Make changes to SMR, timesheet and reports based on feedback from discussion • Resubmit SMR

Summary • Peer Counselors will enter time in PARS – Generate Time Sheet • Peer Counselor Activity Reports available for monitoring • Resubmit SMR with sample reports

What Questions Do You Have?

Contact Information Nutrition Senior Analyst: Julianne. Gaston@dph. ga. gov Office Phone-(404) 463 -0898 WIC Breastfeeding Program Specialist Shlonda. Smith@dph. ga. gov Office Phone-(404) 463 -0901

Thank- You