Permission to Build Granted Yikes Yeah OLA Session

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Permission to Build Granted Yikes! Yeah! OLA Session #515 Super Conference 2015 INSPIRE TRANSFORM

Permission to Build Granted Yikes! Yeah! OLA Session #515 Super Conference 2015 INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

The Process • Bespoke • Linear (timeline dependant) • Driven by Legal Agreements •

The Process • Bespoke • Linear (timeline dependant) • Driven by Legal Agreements • Options in Delivery Methods • Creative/ Open Ended/ Risky INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

The Process – Linear Pre-Design • • Vision Site Selection Budget Program • •

The Process – Linear Pre-Design • • Vision Site Selection Budget Program • • Working Drawings (blue prints) Specification Approvals Consultant Coordination Design • • • Construction Constructing Documents Preliminary Designs Confirm Budget Confirm Program • • Instructions Changes Approvals Sub Trade Coordination Tender • • • Contractor Pricing Addendums Award Move-In • Commissioning • Deficiencies • Fit out INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

The Process – linear Impact Cost + Schedule Pre-Design Project Post Tender - Construction

The Process – linear Impact Cost + Schedule Pre-Design Project Post Tender - Construction Duration INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

The Process – linear Impact Cost + Schedule Time to make decisions ! Pre-Design

The Process – linear Impact Cost + Schedule Time to make decisions ! Pre-Design Project Post Tender - Construction Duration INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

The Process – linear INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE

The Process – linear INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

Delivery Methods • Design – Bid – Build (Stipulated Sum) • Design + Build

Delivery Methods • Design – Bid – Build (Stipulated Sum) • Design + Build • Construction Management INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

Delivery Methods Design – Bid – Build (Stipulated Sum) • Pros bid cost known

Delivery Methods Design – Bid – Build (Stipulated Sum) • Pros bid cost known design bid construction • Most Used • Direct Client Control • Usually Lowest Cost • Cons final cost known • Often Most Time-Consuming • Construction Cost not Known until Completion (mid Risk) Best Used: • For most Projects INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

Delivery Methods Design Build • Pros final cost known design construction • Can be

Delivery Methods Design Build • Pros final cost known design construction • Can be Faster • Costs Known Up Front (low Risk) • Cons • Less Client Control • May required a “compliance” architect to represent client interests • Requires detailed RFP & performance specifications Best Used for Projects that are: • Simple, and • Time sensitive INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

Delivery Methods Construction Management • Pros bid cost known design bid construction final cost

Delivery Methods Construction Management • Pros bid cost known design bid construction final cost known • Potentially the Fastest • Direct Client Control • Cons • Usually Most Costly • Construction Cost not Known until Completion (high risk) Best Used for Projects that are: • Complex, and • Very time sensitive INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

Legal Agreements Client – Consultant Agreement • Client/ Architect Agreement (eg RAIC Doc. 6)

Legal Agreements Client – Consultant Agreement • Client/ Architect Agreement (eg RAIC Doc. 6) Client – Builder Contracts • Stipulated Price (CCDC 2) • Construction Management (CCDC 5 A and B) • Design Build (CCDC 14) INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

The Players INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH

The Players INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

Design-Bid-Build Design-Build client architect sub consultants client general contractor architect builder sub trades sub

Design-Bid-Build Design-Build client architect sub consultants client general contractor architect builder sub trades sub consultants sub trades The Roles INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

The Client - Librarians What they Should Do • clearly define a vision/ program

The Client - Librarians What they Should Do • clearly define a vision/ program • contribute experience, knowledge and understanding of libraries and their system • establish project success parameters What they Shouldn't do • Micro-manage Design • Commutate Directly with Contractors INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

The Client – Project Manager What they Should Do • contribute experience, and specialized

The Client – Project Manager What they Should Do • contribute experience, and specialized construction knowledge • Manage overall project schedule, budget and • Assist defining a vision / program • Establish project success parameters What they Shouldn't do • Set Program • Micro-Manage INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

The Architect Kazuyo Sejima What they Do • translate the vision / program into

The Architect Kazuyo Sejima What they Do • translate the vision / program into an executable design • bring experience, knowledge and understanding to the project • Fulfill professional duty to the public • To advise and represent the Client What they Shouldn't do • Set Budget or Program • Control Construction Method, Quality or Schedule INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

The Architect - obligations • Working Under the Client (Design – Bid – Build

The Architect - obligations • Working Under the Client (Design – Bid – Build or Stip. Sum) Defined in Client/ Architect Agreement (eg RAIC Document 6, OAA document 600) • Working Under Builder/ Develop (Design Build, 3 P) INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

Sub-consultants/ Engineers What they Do • provide specialized expertise (eg structural, M+E, IT, acoustics,

Sub-consultants/ Engineers What they Do • provide specialized expertise (eg structural, M+E, IT, acoustics, cost, traffic, etc. ) • work directly under architect or client • • • Most typical consultants (S, M, E, C) under architect Others can be hired by client or architect to provide advice to the architect (Acoustical, Cost, traffic, etc) Others must be hired by the client (eg Geotechnical, survey) What they Shouldn't do • lose sight of overall project goals INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

The Builder/ Contractor – (DBB) What they Do • build design based on contract

The Builder/ Contractor – (DBB) What they Do • build design based on contract documents (specification and drawings) • bring experience, knowledge and understanding to the project • control construction methods, site safety and schedule What they Shouldn't do • unilaterally make changes • directly advise the client INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

The Builder– DB What they Do • Design/ build based on documents provide by

The Builder– DB What they Do • Design/ build based on documents provide by the client (RFP, scope, etc) • bring experience, knowledge understanding and a design to the project • control design, construction, cost, site safety and schedule What they Shouldn't do • make assumptions regarding needs INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

Selecting the Players INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM

Selecting the Players INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

The Architect - How to Choose Qualification-based Selection – The RFP • Clear and

The Architect - How to Choose Qualification-based Selection – The RFP • Clear and concise requirements and selection criteria • Give specific details (eg vision, program, site, client team) • Seek specific succinct responses • Avoid: • vague catch all language e. g. “responsible for all aspects to make the project successful” • items beyond scope e. g. “architect to ensure project is completed on schedule” • onerous proposal requirements INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

The Architect - How to Choose Qualification-based Selection – The RFP • Clear and

The Architect - How to Choose Qualification-based Selection – The RFP • Clear and concise requirements and selection criteria • Give specific details (eg vision, program, site, client team) • Seek specific succinct responses • Avoid: • vague catch all language e. g. “responsible for all aspects to make the project successful” • items beyond scope e. g. “architect to ensure project is completed on schedule” • onerous proposal requirements INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

The Builder - How to Choose Design/ Build (Stip. Sum) • Low bid price

The Builder - How to Choose Design/ Build (Stip. Sum) • Low bid price usually wins • Therefore Pre-qualify for: • Experience with Building Type (firm and individuals assigned) • Capability to Complete • Financial Status • References • CCDC 11 INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

The Builder - How to Choose Design Build • RFP Process • Select for:

The Builder - How to Choose Design Build • RFP Process • Select for: • • • Most Suitable Design Proposal Experience (Builder and Designer) Capability to Complete Financial Status References Cost INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

Resources • RAIC (www. raic. org) / OAA (www. oaa. on. ca) • Selecting,

Resources • RAIC (www. raic. org) / OAA (www. oaa. on. ca) • Selecting, Agreements, CHOP (Canadian Handbook of Practice) • CCDC (www. ccdc. org) • Standard Construction Documents and Forms • OGCA (www. ogca. ca) • Design Inspirations: dezeen. com; archdaily. com; Architectural Review; Canadian Architect; Architectural Record INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries

Remember it’s Your Project • Provide Clear Vision and Program • Understand what is

Remember it’s Your Project • Provide Clear Vision and Program • Understand what is being presented “art of the dumb question? ” • Give Timely Informed Directions • Have Fun, Stay Positive INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH INSPIRE TRANSFORM ENRICH Vaughan Public Libraries