People Soft Online Services How to Log in

People. Soft Online Services How to Log in, View your Schedule, & Download a Class Roster

How To Log In • Go to www. towson. edu; Click on Quick Links

How To Log In • Click on Faculty or Staff. • Then click on Towson Online Services • Then log in with your Net. ID [your username] and Password.

How to view “My Schedule” • Click on Main Menu > Self Service > Faculty Center > My Schedule

How to view “My Schedule” Notice the 5 tabs available to you: - My Schedule - Class Roster - Grade Roster - Class/ Catalog Search - Advisor Center

How to view “My Schedule” Make sure you are in the correct term. If not, use the green Change Term button.

How to view “My Schedule”

How to view “My Schedule” The Select Term screen will show all of the terms you may have taught / will be teaching.

How to view Class Detail • Click on the link on the Class to see Class Detail.

How to view Class Detail

How to view Class Detail To return to the previous page, do not hit the backspace key! Click on the link at the bottom of the page called Return to Faculty Center.

How to View Class Roster • The class roster is viewable by clicking on the icon that looks like this: (The icon looks like three people to the left of each class listing. )

How to View Class Roster • You can now see the student list. Click on the link to a student’s name for mailing address and phone number.

How to View Class Roster You can download your student list from this page. Click on the tiny download icon [that looks like a grid with a red arrow]. It will open into an Excel spreadsheet. {Please make sure you do not have popups blocked on your browser} • Click on the Photo icon to view a photo of each student:

How to Email Your Students • To email the students on your roster, click on either button [Notify Selected Students or Notify All Students] at the bottom of the Class Roster page.

How to Email Your Students • You will be taken to this page where you can type your message. You can’t send attachments from here; however, you can do so in Outlook.

How to Email Your Students • In Outlook, open a blank email and use this email address to send a message to all students on your class roster: • • • Insert the 4 -digit code for the term (ex. 1192) The subject The catalog number and section With no periods, spaces or underscores. For example: 1192 ENGL 102900@towson. edu.

How to Email Your Students • In Outlook, you can request that receipts for emails delivered and read be sent to you by going to Options / Tracking and clicking on Request a Delivery Receipt and Request a Read Receipt.

Final Exams • Click on the link to My Exam Schedule to view the campus Final Exam Matrix.

Final Exams + Look up the day / time of your class to view the day and time of your class’s Final Exam during exam week. + The example below is from the Fall 2018 Exam schedule:

Final Exams • If you have questions about your Final Exam, or you are concerned about a possible conflict (especially if your class is off-matrix), contact your department administrative assistant.

After Change of Schedule • After the Change of Schedule period [when students can no longer add courses and can no longer drop courses without receiving a W on their transcripts], please double-check your Class Roster again since students may have added or dropped your class. • Please avoid having students attend your class all semester long if they are not on your Class Roster. If a student is sitting in your class who is NOT on your Class Roster, please notify the student. Also notify your department administrative assistant and the Registrar’s Office.

People. Soft Online Services TUMobile View: How to Log in, View your Schedule, & Download a Class Roster

How To log In • In the browser of your mobile device, type: www. towson. edu. (There is no app to download. ) • On the main menu, go into My TU. • Then log in with your Net. ID and Password. • You will be taken to your Dashboard. Many important items are available here.

How To log In + To view your schedule or class roster, choose the menu button (the three lines at the top left). + Please review our guides specific to TUMobile if you have further questions! You can find them on the OTS Faculty Orientation page online: https: //www. towson. edu/tec hnology/facultystaff/orientati

People. Soft Online Services The Add/Drop Process during Change of Schedule

Change of Schedule (also referred to as Add/Drop) is conducted online. Change of Schedule begins the first day of classes. The last day for Change of Schedule can be viewed on the academic calendar available at Office of the Registrar: Academic Calendar. Spring 2019 Change of Schedule ends Tuesday, February 5. As openings in a section become available through drops, a class Status will change to Open and students can add the class on a firstcome, first-served basis. Below are the different icons that indicate the status of a course. Students will see these icons appear next to each course within Class Search on the far right-hand side.

The Wait List • Fall / Winter / Spring Terms: Wait List does not run during Change of Schedule. The Wait List runs during the registration period and stops running on the first day of classes. Students who were on the Wait List will remain on the Wait List until further action is taken. Since the Wait List job is no longer running during the Add/Drop period, the ability to add students to a closed waitlisted class is now up to your department during the Add/Drop period. Please Note: If seats open up on a waitlisted class, the class will remain closed if there are eligible students on the waitlist. The only time a waitlisted class will show as open is if all students on the waitlist are ineligible and seats have become available. • Summer Term: The Wait List runs through the Registration and Add/Drop periods.

The Wait List • Enrollment from the Wait List will not occur if: • • the student is in the same course but in a different section, OR a time conflict would result, OR the student has not met the prerequisites, OR the additional class would place the student over the allowed 19 units for full-time status, OR • the student has a Service Indicator.

The Swap Feature • If students can’t get into the section they want they can use the Swap feature to try to get into a waitlisted section. • Using the Online Student Center, the student needs to enroll in the closed section using Swap.

The Swap Feature

The Swap Feature • If a position becomes available in the closed section, when the waitlist process is run (and if the student is eligible) the system will automatically swap the sections. • For this process to be successful, all other normal enrollment criteria also must be met (time conflict, number of units). Students will be notified by email.

The Swap Feature • This information is available in the Student Center via the Waitlist FAQ link:

Permission to Enroll • Alternatively the enrollment for some classes is handled by using Department Consent. In this case the student must request permission from the department to add the class. • The department administrative assistant can add the student to the Student Specific Permissions list.

Prerequisites Most course prerequisites are enforced by People. Soft. Students who encounter registration problems related to prerequisites should contact the academic department for assistance. If the academic department determines that the student should be able to register for the course because the student has met any enforced course prerequisites, the academic department should contact the Registrar’s Office for assistance. In some cases, the department can give a student permission to override prerequisites and get into your class.

Failure to Attend Students are expected to attend all classes. Students who fail to appear for the first 2 class meetings (or the first meeting of evening classes) may forfeit their space in the class. Instructors have the right to release these spaces to other students wishing to add the class. You should email the original student and tell the student to drop the class. If the student does not, notify your department administrative assistant and they will have the registrar’s office drop the student. You may encounter a situation in which you give up a seat previously held by a student who has not attended class. Then this particular student returns to class after the allowed timeframe of the first 2 class sessions. In this case, you do not have to let the student in your class IF you have no seats still available in your class. In this situation, please let the student know they must formally drop the class from their schedule. We ask that you please check your class rosters and notify your department admin assistant if there are students on the roster who have never attended, OR students who are attending but are not on the roster. This is very important because if the student is attending the wrong section, we want to fix this as soon as possible. Don’t wait until the end of the term to let the Registrar’s Office know. You may have a student who misses three weeks of a class or more and wonder if the student should be dropped from your class. Even with evidence of illness or other dire experience, you may judge that the student has no chance of completing the course successfully. However, the student cannot be removed from the course or required to take a medical withdrawal even if in your best judgment the class work cannot be made up or the in-class learning experience cannot be replicated. Students have the right to earn a failing grade in a course even if you know they will not be able to pass the course based on missing classes or assignments due to health or personal issues. You can contact the student and encourage the student to withdraw, but you cannot make the student. For any questions regarding university academic policies, please consult your faculty handbook:

People. Soft Online Services How to Use Class / Catalog Search

Class / Catalog Search • Click on the tab for Class/Catalog Search.

Class / Catalog Search • You will land on Search for Classes. In the field for Term, enter in the four-digit term number. The first digit “ 1” refers to the For example: Spring 2019 = 1192 current century. The second two digits represents the year. 2019 = 19 The fourth digit refers to the semester (4 within the school year): 1 =Minimester 2 =Spring 3 =Summer 4 =Fall

Class / Catalog Search • If in doubt, click the lookup button to select the correct term. The first digit “ 1” refers to the current century. The second two digits represents the year. 2019 = 19 The fourth digit refers to the semester (4 within the school year): 1 =Minimester 2 =Spring 3 =Summer 4 =Fall NOTE: Just because the term shows within the list does not mean there are classes scheduled in Online Services yet. If you want to select Spring 2020, for example, there is no visible schedule yet.

How to Search

How to Search + Please note that if the class you are searching for does not show up in the search results, it could be because the class is full. A class that is full has a status of Closed. A class that is using the Wait List feature will also have a status of Closed. + In this case clear the checkbox that is marked (by default) as Show Open Classes Only. Then you can see all classes, not just the ones with open seats.

Search Criteria • You must have at least two search criteria selected for Class Search to work. • Put in Course Subject and Course Number, such as ENGL for English and 102. Or simply select ENGL. • Select Career [Graduate or Undergraduate].

Search Criteria • Hit Search at the bottom of the page.

Search Criteria • Below is a partial listing of the ENGL 102 sections being offered Spring 2019. To see a class in more detail, click on a link to one of the sections, such as ENGL 102. 900.

Search Criteria • Here is the class detail for section ENGL 102. 900. • It shows Class Notes that are specific to this section and the Course Description comes straight from the catalog.

Search Criteria • You can see the Enrollment Requirements [or “prerequisites”] and Attributes [Core or Gen. Ed] for this class. • Click the button for “View Search Results” to return to the previous page. • Then click “New Search” to return to the Search page to start a new search OR you can choose “Modify Search” to go back to your original search and modify the fields.

Core Courses (previously known as Gen. Ed) • You can search for classes in various Core categories. • In the drop-down menu for Core/Gen. Ed, select “University Core Requirements”. • Then select the category.

Search Criteria • Notice you have a choice for Additional Search Criteria.

Online Classes • For another example, you can search for Online classes. • Look for the drop-down menu named Mode of Instruction and select “Online. ” • This selection allows you to view only online classes.

Partonline Classes A partonline class can be less than 50% online, or can reduce more than 50% of face-to-face class activities with online work. Select Less than 50% Online – Or select 50% or More Online --

Off Campus • Also, you can search for Off-Campus classes. • Using the drop-down menu for Campus (located under the Mode of Instruction box in Class Search), select one of these Off Campus locations. You can choose: OR OR • OR using the Lookup Button, search Off-Campus Centers for individual locations of off-campus classes:

Combined Sections • In this example you can see a note for “combined section class” for class ENGL 463 -001. It is combined with CLST 305 -001. These two classes meet together.

Browse Course Catalog • Once you are signed into your Faculty Center, go to My Schedule and choose Class/Catalog Search. • Select Browse Course Catalog. • Select the letter for the department (in this case A and then Art).

Browse Course Catalog • Here you can view active courses and their catalog description if you click on their title link. • You might see reference to “available as of…” and a future date. This means only that a change like a title update is taking place at a future date, but the course is available for students to register for and plan around.

Browse Course Catalog • “Typically Offered” helps students plan their academic progress against their Academic Requirements.

What is “My Academic Requirements”? It is an interactive explanation of the student’s Academic Requirements functionality. It also allows students to enroll in courses (directly from the report) that may satisfy a requirement. Academic Requirements (AR) reports in People. Soft assess students’ progress toward degree requirements. Students’ AR reports are connected to their catalog year (requirement term) in People. Soft and are updated when curricular changes are approved by all relevant university groups. Students who have questions about their AR reports should contact their advisor or academic department. The Academic Advising Center is also available to assist students in understanding the AR report. Faculty and/or academic departments who have questions about the setup, maintenance or content of AR reports, or exceptions to AR reports, should contact the Registrar’s Office for assistance. To view a student guide that explains “My Academic Requirements, ” visit

What is “My Academic Requirements”? • Look for the link to “My Academic Requirements Guide – Advisors” under For Faculty/Staff on Towson University’s website:

Questions? • You can go to the Registrar’s site to the link for Registration & Courses at: http: //www. towson. edu/registrar/registration/in dex. html to view tips for viewing the current semester’s schedule. • If you have questions about the Class Search, or about your classes in particular, please direct them to your Academic Department. • For any questions regarding university academic policies, please consult your faculty handbook at: https: //www. towson. edu/provost/academicres ources/handbook. html • You can find the detailed guides of this presentation on the OTS Faculty Orientation page online: https: //www. towson. edu/technology/facultystaf f/orientation. html