PEHS Manual for suppliers ver 1 1 SAMSUNG

P-EHS Manual for suppliers ver. 1. 1 SAMSUNG ELECTRONICS Co. , Ltd. 1

Contents □ Access Route □ Company Info □ Doc Management □ Audit Management - Self Audit Result Registration - SEC Audit Result □ Part Management - Basic Concept - Supplier Item D/B - Part Data - Analysis Data Renewal □ Vendor Q&A 2

Access Route 3

Access Route ① ① www. secbuy. com ② Click P-EHS( e-CIMS ) ※ Note : P-EHS( e-CIMS ) operates under Windows XP and its upper version. ② 4

Access Route ① ① Input ID and Password and Login 5

Access Route Click Green “Procurement(e-CIMS)” ※ Note : Other menu is not available except “Green Procurement(e-CIMS)” 6

Company Info 7

Company Info ① ⑦ ② ③ ④ ⑤ ⑥ ① Click Company Info ② Enter the representative name ③ Company’s registered doc and audit result are shown ④ Eco-Partner certificate number is shown Click “Print Certificate”, if you want to print it out ⑤ Main correspondent GBM ⑥ Company address ⑦ Click “Contact” 8

Company Info ② ③ ① ④ ① After Clicking Add button, Enter the supplier’s eco master information ②③ Enter the equipment for analysis and the other plant information ④ Save ※ Note: Must click “Save” to complete 9

Doc Management 10

Doc Management ① ⑤ ② ③ ④ ① Click “Doc Management” ② Required : The vendor must submit the required document for Eco-Partner approval. Optional : Submit optional document, in case the vendor has the document, ③ Download the document form ④ Download the sample document ⑤ When you click this icon, pop up would be shown( See the next page ) ⑥ Click the icon to attach SVHC declaration ( See 13 page ) ⑥ 11

Doc Management ① ② ④ ③ ① You can upload the file up to 3 MB ② Select the valid period of the document ③ Find the document ④ Save 12

Doc Management ① ④ ③ ② ② ① ② ③ ④ Attach SVHC declaration of non-use Attach SVHC declaration of use and SVHC content information Find file to upload (file size under 50 MB) Save 13

Audit Management · Self Audit Result Registration · SEC Audit Result 14

Audit Management – Self Audit Result Registration ② ① ③ ④ ⑥ [ Basic Info ] ⑤ ① Click Self Audit icon ② Click “New” to register the self audit result ③ The auditing date ④ Auditee name ⑤ Good/Bad case ⑥ If necessary, Enter the maker ⑦ Click “Save” 15

Audit Management – Self Audit Result Registration ⑤ ① ② ③ [ System, Process, Product ] ① Point for each criteria ② Enter the result ③ Enter the action for improvement ④ Click “Save” to proceed ⑤ Enter the result in Process and Product in the same way ④ 16

Audit Management – Self Audit Result Registration ① Check the final result ② “Confirm” icon will be activated when all required data is filled in. Click it to finish ※ Note: Must Click it. Otherwise SEC can not see the information ※ Note: need a revaluation before valid date expired ① ② 17

Audit Management – SEC Audit Result ① ② ① Click “SEC Audit” ② Click “Check Sheet” to see the SEC audit result( See the next page ) 18

Audit Management – SEC Audit Result ② ① Click “Corrective Plan” to enter the plans for improvement ② Find the file for the plans ③ Save the file ③ ① 19

Part Management · Basic Concept · Supplier Item D/B · Part Data · Analysis Data Renewal 20

Contents of Part Management - Basic Concept - Supplier Item D/B ■ ■ ■ ■ Building 1 st Vendor’s Item D/B(supplier Item D/B) – e. g. ) IC D/B for Preparation/Mixture (g) D/B for Article (PC) D/B for Article (m) XML Upload for Article (PC) or Article (m) SEC Import Modification for registered supplier item Supplier Item ECN - In Case all parts linked to one certain supplier item need a ECN at once - Part Data ■ Description ■ Submitting the part's information to SEC · Article ( Normal Part ) · Article ( Battery Part ) · Article ( Printer Ink / Toner ) · Article ( Model ) · Preparation/Mixture · Vendor Import ■ Part ECN – In Case only 1 part need a ECN - Analysis Data Renewal 21

Part Management – Basic Concept e-CIMS 1 st Vendor Part Data Supplier Item D/B Link 2 nd Supplier Item Type(Unit) Al-Capacitor Article(PC) CPU Article(PC) PCB Article(PC) Solder Flux Preparation/ Mixture(g) Solder Cream Preparation/ Mixture(g) MLCC Article(PC) Connector Article(PC) Building purchasing Item’s D/B … etc. 22

Part Management – Supplier Item D/B ■ Building 1 st Vendor’s Item D/B(supplier Item D/B) – e. g. ) IC 2 nd Supplier 1 st Vendor Supplier Item Type(Unit) EMC Preparation/ Mixture(g) Wire Article(m) Chip Article(PC) Adhesive Preparation/ Mixture(g) Solder Ball Preparation/ Mixture(g) PCB Article(PC) ① When the 1 st vendor that supplies IC to SEC builds Supplier Item D/B → Supplier Item D/B means the compositions’ information to make IC ① Define the type( Preparation /Mixture or Article )and unit of items that the vendor purchases for producing IC ※ Unit: “g” for Preparation/Mixture, “m” or “PC” for Article 23

Part Management – Supplier Item D/B ■ D/B for Preparation / Mixture (g) [ Supplier Item’s basic information ] Supplier Item Type(Unit) EMC Preparation/ Mixture(g) Wire Article(m) Chip Article(PC) ② ① ③ ④ ⑤ ⑧ ⑨ ① Click Supplier Item D/B in menu ② Click “Add” to register new item ③ Select “G” unit ④ Automatically chosen ⑤ 1 g is Automatically chosen when it’s preparation/Mixture ※ Preparation/Mixture information must be allocated with per gram ⑥ Enter the item code ⑦ Enter the item name ⑧ Maker and Maker Part No. are optional. ⑨ After proceeding ③~⑧, Click “Next” ⑥ ⑦ 24

Part Management – Supplier Item D/B ■ D/B for Preparation / Mixture (g) [ Material information registration ] ⑤ ① ③ ④ ② ① Register preparation/Mixture’s material information ※ Note: Preparation/Mixture is defined as a homogeneous material, only 1 material must be entered. ② Select the category of material ③ 세부재질 선택 Popup 보기 ④ Select the details ⑤ Double click the material or click the “Save” to proceed 25

Part Management – Supplier Item D/B ■ D/B for Preparation / Mixture (g) [ Material information registration ] ② ① ③ ① If the material is post consumer material, Select the “Recycled” ( Default “Normal” ) ② the weight is automatically assigned as “ 1” for Preparation ③ Select the use of the material whether it is used as a basic material or coating 26

Part Management – Supplier Item D/B ■ D/B for Preparation / Mixture (g) [ Substance information registration ] ④ ③ ① Choose substance’s Class ② Choose included substance ③ Detail list of substance( see the next page ) ④ SVHC version of SVHC declaration (it is shown with red text if not newest version) 27

Part Management – Supplier Item D/B ■ D/B for Preparation / Mixture (g) [ Substance information registration ] ① ① Searching substance ② Double Click the substance ③ SVHC No. and SVHC publication date are shown ② ③ 28

Part Management – Supplier Item D/B ■ D/B for Preparation / Mixture (g) [ Substance information registration ] ① ② ③ ① Enter the Concentration( % ) ② If the selected substance exceeds the limit of SEC standard( 0 QA-2049 ), Choose the exemption. ③ Enter the use ( e. g. Flame retardants, Plasticizer) 29

Part Management – Supplier Item D/B ■ D/B for Preparation / Mixture (g) [ Analysis data registration ] ① ③ ② ④ ① Click to upload the analysis document. ② Enter the date that the document was made. ③ Attach the document. ④ Register the document. 30

Part Management – Supplier Item D/B ■ D/B for Preparation / Mixture(g) [ MSDS registration ] ① ② ③ ① Click to upload MSDS ② Attach MSDS ③ Register MSDS ※ Note : Register only the first page showing the composition information in MSDS 31

Part Management – Supplier Item D/B ■ D/B for Preparation / Mixture(g) [ Supplier Item's final registration and Row deleting ] ① ② ② ① Click the “Resister” to complete the registration of Supplier Item D/B ② To delete the data, click the check box of the row that you want to proceed and click “delete” ※ Note : All data in the same row will be deleted 32

Part Management – Supplier Item D/B ■ D/B for Article (PC) [ Supplier Item’s basic information ] Supplier Item Type(Unit) Al-Capacitor Article(PC) CPU Article(PC) PCB Article(PC) ① Select “PC” ② Enter the weight per 1 pc ※ Note: Exclude the missing material’s information under the manufacturing such as the protecting film and the material package so on. ① ② 33

Part Management – Supplier Item D/B ■ D/B for Article (PC) [ Part information ] CPU Article(PC) PCB Article(PC) ① 균일재질 ( Material ) 중량( g ) ( Wt ) 1 Al-Case 1 Aluminum 0. 0839 2 Packing Pad 1 NBR Rubber 0. 0556 3 Al Wire 2 Aluminum 0. 002 ⅹ 2 … 개수 ( Qty ) … Article(PC) 원부품 ( Sub Item ) … Al-Capacitor No … Type(Unit) … ② Supplier Item ② ① Divide purchasing item with homogeneous material ② Click the "+“ of Assay or Sub item to add the new information 34

Part Management – Supplier Item D/B ■ D/B for Article (PC) [ Part information ] 원부품 ( Sub Item ) 개수 ( Qty ) 균일재질 ( Material ) 중량( g ) ( Wt ) 1 Al-Case 1 Aluminum 0. 0839 2 Packing Pad 1 NBR Rubber 0. 0556 3 Al Wire 2 Aluminum 0. 002 ⅹ 2 … … … No ① ② ① Enter the first information in Row ② Enter the information of sub-Item, material and substance ( The process is the same with preparation's one ) 35

Part Management – Supplier Item D/B ■ D/B for Article (PC) [ Part information ] 개수 ( Qty ) 균일재질 ( Material ) 중량( g ) ( Wt ) 1 Al-Case 1 Aluminum 0. 0839 2 Packing Pad 1 NBR Rubber 0. 0556 3 Al Wire 2 Aluminum 0. 002 ⅹ 2 … … 원부품 ( Sub Item ) … ① No ① Click “+” to add new row [ 행 추가 방법 ] Click“+” in each raw to add the information 36

Part Management – Supplier Item D/B ■ D/B for Article (m) [ Supplier Item’s basic information ] Supplier Item Type(Unit) Black Wire Article(m) Red Wire Article(m) Black Connector Article(PC) ① Select “M” ② Enter the weight per 1 m ① ② 37

Part Management – Supplier Item D/B ■ D/B for Article (m) [ Supplier Item’s basic information ] Supplier Item Type(Unit) Black Wire Article(m) Red Wire Article(m) Black Connector Article(PC) No 원부품 ( Sub Item ) 개수 ( Qty ) 균일재질 ( Material ) 중량( g ) ( Wt ) 1 Wire Jacket 1 PVC 2. 1 2 Wire 도체 1 Cu 1. 1 ① ① In case of Article(m), Click“+”button to add new row ( Other process is the same as previous one ) 38

Part Management – Supplier Item D/B ■ XML Upload for Article (PC) or Article (m) e-CIMS 2 nd Supplier 1 st Vendor Part Data Supplier Item D/B XML XML Type(Unit) Al-Capacitor Article(PC) CPU Article(PC) PCB Article(PC) etc. … … … ① Supplier Item When 1 st vendor makes the D/B with the SMIS XML file given by the 2 nd supplier - D/B is for the purchases to manufacture the 1 st vendor’s product( Main Board ) ① The 1 st vendor needs to procure the SMIS XML files of composition such as articles(PC) or (m) to manufacture Main Board ※ Note : If the purchases is preparation (g), enter the data directly to build Supplier Item D/B 39

Part Management – Supplier Item D/B ■ XML Upload for Article (PC) or Article (m) ① ④ ② ④ ③ ③ ① Popup is occurred when click “XML Upload” button file to register an XML file ② Click the button to register XML file ③ Select file & Save ④ Click “Registration“ ※ The pop-up message will be shown when XML version is old. Click “Yes” to proceed to add or click “No” 40

Part Management – Supplier Item D/B ■ XML Upload for Article (PC) or Article (m) ① ② ※ Note: Additional information that are not included in XML file have to be entered (see the next page) ① Supplier Item in Status of Not Registered is only Listed up. ② The supplier Item data without registration Date and registrant information is not available for part 41

Part Management – Supplier Item D/B ■ XML Upload for Article (PC) or Article (m) ① ② ④ ③ ① Click “Supplier Item code” to upload the additional info. ② Enter the measured weight of the item ※ Note: When the difference between measured data and calculated one is over ± 5%, Registration is not applicable ③ Attach the analysis data and MSDS ④ Registration 42

Part Management – Supplier Item D/B ■ SEC Import 2 1 1 st Vendor 1 1 ① When building the supplier item D/B of the Items given by SEC ② Click “SEC Import” ( see the next page ) ② 43

Part Management – Supplier Item D/B ■ SEC Import ① ① Check the SEC Part No(4 -6 code), Maker and Maker PN and then confirm it ② ② The Item’s information will be automatically imported ( “Import” is shown ) ※ Note: The information drawn by other supplier is not applicable to see 44

Part Management – Supplier Item D/B ■ Modification for registered supplier item ① ② ③ ④ ① Select Supplier Item to be modified ※ Note : In case the supplier item is not linked to Part data, you can modify it ② When “USE” is shown on the column, it means that the item was already linked to the part. so it’s NOT able to be modified ( In case of this, see the Supplier Item ECN chapter ) ③ When “Import” is shown on the column, it’s NOT able to be modified as well. ④ Modify button Click → Modify → Click “Registration” button to register 45

Part Management – ECN Request ( Supplier Item D/B ) ■ In case all parts linked to one certain supplier item need a ECN at once e-CIMS 1 st Vendor Part Data Supplier Item D/B ② ECN is applied ② ECN 반영 ① Request ECN … … ① Request ECN for the Supplier item registered in Supplier Item D/B ② ECN is requested to all parts that contain this supplier item since it is linked ※ note : As the request is sent to the all parts linked, be sure of proceeding this function 46

Part Management – ECN Request ( Supplier Item D/B ) ■ In case all parts linked to one certain supplier item need a ECN at once ② ③ ① ④ ① If “USE” is shown, it means this supplier item is linked to other part’s composition ② Click the item to proceed ECN ③ ECN is possible → Click “Check” ( Go to next page ) ④ ECN is not possible → Click “Detail” ( Go to page 49 ) 47

Part Management – ECN Request ( Supplier Item D/B ) ■ In case all parts linked to one certain supplier item need a ECN at once ① ③ ② ① Click ECN ② The menu composition is changed to proceed ECN function ③ Must click “ECN registration” to complete, after editing ※note : If you don’t click “ECN Resister” ECN request is not proceeded 48

Part Management – ECN Request ( Supplier Item D/B ) ■ In case all parts linked to one certain supplier item need a ECN at once ① In case the status of Part which the supplier item is linked is “Not Submit” or “Waiting”, ECN for supplier item is not possible. → In case the status of part is “Approved”, ECN is able to be requested. 49

Part Management – ECN Request ( Supplier Item D/B ) ■ In case all parts linked to one certain supplier item need a ECN at once ① ① When ECN request submitted, “ECN” will be shown “ECN” Column - If SEC approved the part that this item is linked to, “ECN” will be disappear. - If SEC DISAPPROVED the part that this item is linked to, “ECN-R” will be shown ※ note : Supplier Item D/B ECN request is applicable 1 item for once. Another item’s request can be proceeded after the prior ECN request is approved. 50

Part Management – Part Data ■ Description e-CIMS 1 st Vendor Part Data Supplier Item D/B Link Supplier Item Type(Unit) Al-Capacitor Article(PC) CPU Article(PC) PCB Article(PC) Solder Flux Preparation/ Mixture(g) Solder Cream Preparation/ Mixture(g) MLCC Article(PC) Connector Article(PC) Build the part information to supply it to SEC … etc. 51

Part Management – Part Data ■ Description ① ② ③④ ① Click part data ② A : Article, P : Preparation/ Mixture ③ the type of the part is defined automatically N : Normal Part / B : Battery / P : Package / T : Printer Ink, Toner / M : Product ④ Vendor that submitted the substance data when more than one vendor supply same Part No, Maker P/N. 52

Part Management – Part Data ■ Description ① ② ③ ④ ① ECN : await part to be approved as a ECN_R : ECN rejected part ② A : Article type part P : Preparation/Mixture type part ③ Approved : approved part Rejected : rejected part Not Submit : the part’s substance information is not submitted to SEC Waiting : part waiting for the approval process after submitting ④ SVHC version (it is shown with red text if not newest version) 53

Part Management – Part Data ■ Submitting the part's information to SEC – Article ( Normal Part ) ① ③ ④ ⑤ ② ① Select the part number to fill the information for it. ② Type : A(Article) ③ Enter the measured weight of the part supplied to SEC ※ note : Exclude the missing material’s information under the manufacturing such as the protecting film and the material package so on. Enter the Net weight only ※ Unit: g/PC ( gram per PC ), g/ℓ ( gram per liter ), g/m ( gram per meter )… the unit is automatically defined as it’s used during the PO process ④ Automatically calculated ⑤ Click “Supplier Item Select” to link Supplier Item to the part ( see the next page ) 54

Part Management – Part Data ■ Submitting the part's information to SEC – Article ( Normal Part ) ⑤ ① ③ ② ④ ① Click Search to see the list of the registered supplier item ② Select the item composing the part ③ Click this icon to move item in Supplier Item D/B forward part’s information ④ Enter the used information of the item to compose the part ※ note : it depends on the Supplier Item’s type PC : the used Qty G : the used weight ( e. g. When a connect injected by using 10 g resin which is purchased as “g” unit, enter 10 g to the used amount ) M : both the used amount and the Qty ( e. g. When a part using 0. 5 m wire which is purchased as “m” unit, enter 0. 5 to the used amount and 1 to the Qty ) 55

Part Management – Part Data ■ Submitting the part's information to SEC – Article ( Normal Part ) ① ② ④ ③ ⑤ ① The difference between measured data ① and calculated one ② must be within± 5% ③ Click the submit to complete ( ※ note : the modification is not applicable after Submitting ) ※ Color Cell : No hazardous substance by SEC standard(0 OA-2049) contained Color Cell : Supplier Item linked to approved SEC part Color Cell : SEC Imported item ④ SVHC version of part (it is shown with red text if not newest version) ⑤ SVHC version of supplier Item (it is shown with red text if not newest version) 56

Part Management – Part Data ■ Submitting the part's information to SEC – Article ( Normal Part ) ① ② ③ ④ ① The summarized information of the substances in this part will be shown in this page ② Supplier item’s information that contains substances ③ SVHC info in this Part ④ Material info in this Part 57

Part Management – Part Data ■ Submitting the part's information to SEC – Article ( Battery Part ) Battery Part information must be input with 2 type of info, Battery Cell, Battery Packing ① ② ③ ④ ① Check Battery cell ② Select the item composing Battery cell ③ Move the item in Supplier Item D/B to Battery cell section ④ Enter the used amount for Battery cell ( see the next page ) 58

Part Management – Part Data ■ Submitting the part's information to SEC – Article ( Battery Part ) ⑤ ① Check the box of Battery Packing ② Select the item composing Battery Packing ③ Move the item in Supplier Item D/B to Battery Packing section ④ Enter the used amount for Battery packing ⑤ Click Confirm to complete ③ ② ① ④ 59

Part Management – Part Data ■ Submitting the part's information to SEC – Article ( Printer Ink / Toner ) ① ③ ② ① Check the box depending on the part, Ink/Toner or Cartridge ② Select the item composing the part ③ Move the item of Supplier Item D/B to Ink or Cartridge section ① 60

Part Management – Part Data ■ Submitting the part's information to SEC – Article ( Model ) ① ③ ② ① Check the box depending on the part, Product or Packaging ② Select the item composing the part ③ Move the item in Supplier Item D/B to Product or Packaging section ① 61

Part Management – Part Data ■ Submitting the part's information to SEC – Preparation / Mixture ① ② ④ ⑤ ③ ① Type : P( Preparation / Mixture ) ② Select the part number to fill the information for it ③ Type : P( Preparation / Mixture ) ④ Enter the Measured weight first ⑤ Click “Supplier Item select” button ( next page ) 62

Part Management – Part Data ■ Submitting the part's information to SEC – Preparation / Mixture ③ ① ② ① Only the supplier Item of preparation/mixture type is listed up. Select the item composing the part ※ note : Only one is allowed. ② Click this icon to move item in Supplier Item D/B forward part’s information ③ Click “Confirm” 63

Part Management – Part Data ■ Submitting the part's information to SEC – Vendor Import ※ register the information copying the exist information registered by the company for the company's new part ② ① ③ ① Check the box to input the info ② Click “Vendor Import”( see the next page ) ③ The information message will be shown if new part information is to be registered when SVHC version is not updated until due date. - when non-use of SVHC – Request approval after register the SVHC declaration of non-use in “Doc Management” menu. - when use of SVHC – Finish ECN process for the part using SVHC to get approval. Then, request approval after register the SVHC declaration of use and SVHC content data in “Doc 64 Management” menu.

Part Management – Part Data ■ Submitting the part's information to SEC – Vendor Import ※ register the information copying the exist information registered by the company for the company's new part ③ ② ① ① Click Search → only approved part by SEC is listed up ② Check the box of the part to copy ③ Then click “Save” to proceed copying ※note : to complete the Vendor Import, must enter the measured weight and then click “submit” ( see the next page ) 65

Part Management – Part Data ■ Submitting the part's information to SEC – Vendor Import ※ register the information copying the exist information registered by the company for the company's new part ① ② ③ ① Click the part code ② Input the measured weight of part ③ Click “Submit” to proceed the SEC approval 66

Part Management – ECN Request ( Part Data ) ■ In case only 1 part need a ECN ① ② ① Click part code for ECN ② Click “ECN” ( See the next page ) ※note : This process is used for ECN application 67

Part Management – ECN Request ( Part Data ) ■ In case only 1 part need a ECN ① ② ① Input the weight ② The menu icons are changed to proceed the modification - Supplier Item Select is for modifying the composition - Delete is for deleting the registered item ※ note : Must click “Submit” to complete 68

Part Management – Analysis Data Renewal ■ note : This process is for the certain vendors only on request by GBMs such as S/C, OMS, HDD, LCD etc. wanting to get the ICP data once a year or two years ② ③ ④ ⑥ ⑤ ① ① Click Analysis Data Renewal ② Click Search ③ Supplier Item information ④ the test date in ICP data for the materials in the supplier item ⑤ Warning : 3 months left to reach valid date Expired : ICP Data’s valid date is passed Waiting : Waiting the SEC approval after submitting ICP Data Rejected : ICP Data rejected, in this case the additional registration is required ⑥ Click the button to re-register ICP Data ( see the next page ) 69

Part Management – Analysis Data Renewal ■ note : This process is for the certain vendors only on request by GBMs such as S/C, OMS, HDD, LCD etc. wanting to get the ICP data once a year or two years ⑥ ① ⑤ ② ③ ④ ① Click the button ② Enter the tested data in ICP Data ③ Select the ICP Data to be re-registered ④ Click “Save” to complete ⑤ If necessary, editing substance info is possible. ⑥ Click Submit ※note : If there is no request by GMB, the vendors cannot proceed this process 70

Vendor Q&A 71

Vendor Q&A ② ① Vendor Q&A registration ① Select Vendor Q&A ② Click New to register ③ Title for Vendor Q&A ④ Select the relevant GBM ⑤ Select Subsidiary ⑥ Select Q&A Category ⑦ Write the contents ⑧ Attach the related files ⑨ Save to submit ⑨ ③ ④ ⑥ ⑤ ⑦ ⑧ 72