PCC RDA CONSER Standard Record CSR in RDA

PCC RDA CONSER Standard Record (CSR) in RDA instruction number order Part 1 of 3 Presented by UC Berkeley Spring 2014

Learning Objectives • Apply the CSR (PCC Core) and UC Berkeley Policy Statements to describe textual serials and integrating resources (non-rare) in several formats: print, online, tangible electronic, microform • Distinguish substantive differences between AACR 2 rules/AACR 2 version of CCM & CSR and RDA instructions (plus local guidelines) for PCC Core elements • Exercise appropriate judgment when reviewing and editing existing copy for the local catalog @ UCB 2

Training Overview • Day 1 (today): CONSER/PCC Core elements in RDA Chapters 1 -2 • Day 2: CONSER/PCC Core elements in RDA Chapters 3 -end • Day 3: making changes/working with copy @ UCB 3

Acronyms CSR = CONSER Standard Record LC-PCC PS = Library of Congress–Program for Coop. Cat. Policy Statement (RDA equiv. of LCRI) UCB PS = UC Berkeley Policy Statement (local policy) IR = integrating resource P/N = provider-neutral (PCC guidelines for cataloging online resources available from multiple providers) CCM = CONSER Cataloging Manual @ UCB 4

More Acronyms AAP = Authorized Access Point (RDA equiv. of “heading”) WEMI = Work, Expression, Manifestation, Item (FRBR Group 1 entities) PFC = Person, Family, Corporate body (FRBR Group 2 entities) COEP = Concept, Object, Event, Place (FRBR Group 3 entities) @ UCB 5

PCC/CONSER Documentation • Currently in force – CONSER Standard Record (CSR) Metadata Application Profile – Provider-Neutral E-Resource guide – sort of: RDA Cataloging Checklist – BIBCO Standard Record (BSR) for applicable PCC Core elements of any non-textual serials & IRs @ UCB 6

PCC/CONSER Documentation • Being revised for RDA as we speak – CONSER Cataloging Manual (CCM) 8 revised modules already published in Cataloger’s Desktop; others underway • Planned to be revised for RDA – CONSER Editing Guide (CEG) @ UCB 7

@ UCB Image courtesy of Steve Shadle 8

RDA Toolkit organization: refresher • Sect. 1: Manifestation and Item (MI) • Sect. 2: Work and Expression (WE) (including AAPs (and authority records) for works and expressions) • Sect. 3: Person, Family, Corporate Body (PFC) (FRBR Group 2): AAPs and authority records • Sect. 4: Concept, Object, Event, Place (COEP) (FRBR Group 3): AAPs and authority records • Sect. 5: Primary Relationships (relationship of a resource to itself at various WEMI levels) @ UCB 9

RDA Toolkit organization: refresher cont’d • Sect. 6: Relationships to PFCs (i. e. making “name entries”) • Sect. 7: Relationships to COEPs (i. e. assigning subject headings) • Sect. 8: Relationships between WEMIs (relationship of a resource to a separate resource) • Sect. 9: Relationships between PFCs (elements for name authority records) • Sect. 10: Relationships between COEPs (elements for subject authority records) @ UCB 10

RDA Toolkit organization: refresher cont’d • Appendices – a few key ones – A: Capitalization – I: Relationship Designators: resource to PFC (for use with Chapters 18 -22) – J: Relationship Designators: resource to resource (for use with Chapters 24 -28) @ UCB 11

A walk through the CSR • Mainly for serials; IRs mentioned in passing • Most but not all listed elements are Core; be sure to read Notes • Will look at elements or instructions not in CSR: very important and/or very different from AACR 2 • In RDA instruction order because MARC is going away @ UCB 12

Old CSR, New CSR • “Old” CSR = AACR 2 version – Introduced in 2007 – Anticipated some RDA changes, e. g. : • Fewer required elements (i. e. fields) • Appendix B (abbreviations) optional for some elements • “New” CSR = RDA version – Very similar to the AACR 2 version • Familiarity with the old → head start on the new @ UCB 13

Significant Differences, Frequently Encountered • Numbering: – Numerals are not transcribed, rest of numbering is transcribed – No more abbreviations • Publication (etc. ) statement(s): – Transcribe data as it appears – Sources of information – Multiple statements for different kinds of data • cont’d… @ UCB 14

Significant Differences, Frequently Encountered cont’d • Notes: – No longer required to justify “added entries” – Prefer machine-actionable data • MARC 33 X fields replace GMD • AAP for the work (i. e. “main entry”) must be unique – This requirement went away with the Old CSR, now it’s back @ UCB 15

Significant Differences, Less Frequently Encountered • Edition statement – Transcribe as it appears • AAP for language editions – Treat the same as translations in AAP (“heading”) • Compilation of expressions – Need analytical AAPs (title or name/title “added entries”) @ UCB 16

Getting Started: Is it a serial? Is it an IR? • No change from AACR 2 • Is it a serial? – successive parts – usually bears numbering – no predetermined conclusion • Is it an integrating resource? “A resource that is added to or changed by means of updates that do not remain discrete but are integrated into the whole. ” @ UCB 17

Getting Started: When might a separate record be needed? • Supplements, issued in parts, reprints, etc. – no change from AACR 2 – see LC-PCC PS 0. 0, section “Determining Number of Records” • Changes in descriptive or identifying elements – see RDA 1. 6 – cont’d on next 2 slides… @ UCB 18

Changes Requiring a New Description RDA 1. 6 • Serials: RDA 1. 6. 2 – Mode of issuance – Carrier characteristics (i. e. format/physical medium) – Major change in title proper – Responsibility – when name of PFC is part of AAP for the work – Edition statement signifying significant change in scope or coverage @ UCB 19

Changes Requiring a New Description RDA 1. 6 • Integrating Resources: RDA 1. 6. 3 – Mode of issuance – Media type – Re-basing – Edition statement signifying significant change in scope or coverage @ UCB 20

Basis for Identification of the Resource RDA 2. 1 • No change from AACR 2 • Serials: RDA 2. 1. 2. 3, CCM 3. 1 – If issues are numbered: choose issue with the lowest number – If issues are unnumbered: choose issue with the earliest issue date • Integrating Resources: RDA 2. 1. 2. 4 – Choose the current iteration (i. e. latest) @ UCB 21

Transcription RDA 1. 7 • Capitalization: RDA 1. 7. 2 – Prefer Appendix A – Other guide/standard or “take what you see” acceptable in copy • Punctuation: RDA 1. 7. 3 – Transcribe as it appears, except when it separates elements on the source • Diacritical Marks: RDA 1. 7. 4 – Follow UCB PS 1. 7. 4: do not add when not present in source, except when necessary and known @ UCB 22

Transcription cont’d RDA 1. 7 • Abbreviations: RDA 1. 7. 8 – Transcribe as found; do not abbreviate when not abbreviated in source • Inaccuracies: RDA 1. 7. 9 – Transcribe as found, unless specific instruction for element says otherwise – BIG EXCEPTION for serials and IRs: for title proper, correct obvious errors; make a note indicating how title actually appears on source @ UCB 23

Numbers/Numerals RDA 1. 8 • Record numerals as they appear (UCB PS 1. 8. 2); record words as numerals (RDA 1. 8. 3) • RDA 1. 8 applies to many elements that are used in serials cataloging; see list at RDA 1. 8. 1 For any serial/series numbering: – “Term” part is transcribed per 1. 7 – “Number” part is recorded per 1. 8 @ UCB 24

Numbers/Numerals RDA 1. 8 • Examples: On source: VOLUME I, NUMBER 1 Record as: Volume I, number 1 On source: Sexto Tomo Record as: 6. o tomo @ UCB 25

Facsimiles and Reproductions RDA 1. 11 • For microform reproductions only: continue to follow LCRI 11 – Describe the original; include details of the reproduction in a note (MARC 533) • For other formats, best practices are still being worked out @ UCB 26

Sources of Information: Preferred Source RDA 2. 2. 2 • Print, or any facsimile reproduction in any format: apply 2. 2 – First choice: title page – If no title page, then hierarchy of choices a) b) c) d) cover or jacket caption masthead colophon – If still no title, look at any other source within the resource – Do not use square brackets @ UCB 27

Sources of Information: Preferred Source cont’d – RDA 2. 2. 2 • Non-print (e. g. electronic, microform) – When there are page images, apply 2. 2 – Otherwise, apply 2. 2. 2. 4 • Example: CD-ROM – hierarchy of choices a) printing or label on disc surface b) textual content that presents a title c) container or accompanying material issued with the resource d) any other source forming part of the resource – Do not use square brackets @ UCB 28

Sources of Information: Preferred Source cont’d – RDA 2. 2. 2 • Serials: Retrospective cataloging: LC-PCC PS 2. 2. 2/CCM 3. 2. 3 – no change from AACR 2 – Choose a stable title, even if from a lesspreferred source – If the title page is added to or dropped from issues, treat the resource as lacking a title page @ UCB 29

Sources of Information: Other Sources RDA 2. 2. 4 • When to apply? When information does not appear within the resource for listed elements • Look at in this order: a) b) c) d) accompanying material not part of the resource other published descriptions (e. g. Amazon. com) container not issued with the resource any other source (e. g. DLB, email from publisher) • When applying, use square brackets -PCC PS 2. 2. 4) @ UCB (LC 30

Recording Titles RDA 2. 3. 1. 4 • UCB PS 2. 3. 1. 4: may abridge a long title if it can be abridged without loss of essential information (see RDA 2. 3. 1. 4 Optional Omission) – Doesn’t come up often with serials & IRs – May be better not to abridge in some cases @ UCB 31

Recording Titles cont’d RDA 2. 3. 1. 4 • Exceptions to basic instruction – Inaccuracies: must correct any obvious, inadvertent errors in title proper (no change from AACR 2); may give erroneous title as a variant title as in RDA 2. 17. 2. 4 245 00 $a Housing starts 246 1_ $i Title appears on v. 1, 1 @ UCB as: $a Housing no. 32

Recording Titles cont’d RDA 2. 3. 1. 4 • Exceptions to basic instruction cont’d – Date, name, number, etc. , that varies from issue to issue: omit and use mark of omission • Change from AACR 2: use mark of omission anywhere within title (e. g. even at the beginning) On source: 2005/06 End of Session Report RDA: Record as: 245 10 $a. . . session report end of AACR 2: 245 10 $a End of @session UCB report 33

Title Proper RDA 2. 3. 2 • Means the same thing in RDA as in AACR 2 • No change from AACR 2, except: – transcribe as it appears per RDA 1. 7 – hierarchy of choices when title page lacking per RDA 2. 2 • Remember exceptions for retrospective cataloging: LC-PCC PS 2. 2. 2/CCM 3. 2. 3 – may choose a different preferred source @ UCB 34

Title in More Than One Form RDA 2. 3. 2. 5 • See Exception: when title appears as both initialism/acronym and spelled-out form, choose spelled-out form as title proper – Record initialism/acronym as variant title, not other title information On source: Linguistics and language behavior abstracts (LLBA) Record as: 245 00 $a Linguistics and language behavior abstracts 246 1_ $a LLBA @ UCB 35

Parallel Title Proper RDA 2. 3. 3 • Reminders: – May take from any source within the resource – May take from a source outside the resource IF that’s where the title proper was taken from • Must record in 246 245 00 $a Shi chao 246 11 $a Poetry waves • Generally do not also record in 245$b (OK to accept in copy) @ UCB 36

Other Title Information RDA 2. 3. 4 • Not actually PCC Core; see CSR “Notes” • If included, must be taken from same source as title proper – If it’s not on the same source as title proper, then it’s not other title information • NEVER supply (other than for cartographic and moving image resources) – If descriptive information is needed, give it as a note 500 __ $a Proceedings the conference. @ UCB of 37

Variant Title RDA 2. 3. 6 • Record any “that a user might reasonably consider to be the title” • Can be taken from any source, even outside the resource • UCB PS 2. 3. 6. 3: follow “Best Practices” sections of LC-PCC PS 2. 3. 6. 3 (e. g. spelling out abbreviations, symbols, numerals, etc. ) • cont’d… @ UCB 38

Variant Title cont’d RDA 2. 3. 6 • Also record: – Initialism/acronym when spelled-out version is recorded as title proper – Erroneous title appearing on source when corrected title is recorded as title proper (construct as note with $i) – P/N guidelines: any provider-specific title variants 246 1_ $i Issues from some providers have title: $a {Title} @ UCB 39

Earlier Title Proper RDA 2. 3. 7 • Serials: use only for online serials where the title proper changes and all evidence of the earlier title is removed (LC-PCC PS 2. 3. 7. 3) • IRs: use whenever the title proper changes; record current title as title proper and move superseded title to earlier title proper (RDA 2. 3. 2. 12. 3) @ UCB 40

Later Title Proper RDA 2. 3. 8 • No change from AACR 2 • For serials only, not IRs • Record minor title changes – No change from AACR 2 in how major and minor title changes are defined or treated AACR 2 21. 2 C 2 = RDA 2. 3. 2. 13 @ UCB 41

Abbreviated Title RDA 2. 3. 10 • Not actually PCC Core • Accept if found in copy and correctly recorded 210 0_ $a Eur. j. glass sci. technol. , B Phys. chem. glasses $b (Print) 245 00 $a European journal of glass science and technology. $n Part B, $p Physics and 42 @ UCB chemistry of glasses.

Statement of Responsibility Relating to Title Proper – RDA 2. 4. 2 • • Not actually PCC Core Responsible PFCs not always named Often not the same over the life of the resource Alternatives to using s. o. r. : – Issuing body note – AAP with relationship designator (when name is established) 710 2_ $a Ágora Democrática (Organization), $e @ UCB 43

Statement of Responsibility Relating to Title Proper cont’d • When to consider using anyway: – To record usage for any name that is not established – When needed to support user tasks (change from AACR 2) • If using, apply RDA 2. 4 and relevant UCB PSs – Only one statement (first recorded) is required – May omit any but first name when there are more than three with the same function – May include or omit honorifics, affiliations, etc. @ UCB 44

Exercises on titles @ UCB 45

Exercises on titles • Example A 245 ? 0 $a New books on women, gender, and feminism. 246 1_ $a New books on women, gender, & feminism • Example B 245 ? 4 $a The trapline. 246 1_ $i Title on home page: $a "Trapline" newsletter @ UCB 46

Exercises on titles cont’d • Example C 245 ? 0 $a To wit. Acceptable option (judgment call): 245 ? 0 $a To wit : $b official newsletter of the American Humor Studies Association. – Statement could go in Issuing body note instead 550 __ $a Official newsletter of the American Humor Studies Association. @ UCB 47

Exercises on titles cont’d • Example D 245 ? 0 $a Privacy journal. Acceptable to include: 246 1_ $a PJ – What about Other Title Information? § Do not record in 245$b, because title proper can stand on its own § May record in a note 500 __ $a "An independent monthly on privacy in a computer age. " 48 @ UCB

Exercises on titles cont’d • Example E 245 ? 0 $a Business travel planner. $p Europe, Africa, Middle East. 246 1_ $a BTP Other possibilities to include: 246 1_ $a CTG business travel planner. $p European edition 246 17 $a Business travel planner. $p European edition @ UCB 49

Exercises on titles cont’d • Example F 245 ? 0 $a Swiss payments. . . @ UCB balance of 50

Designation of Edition RDA 2. 5. 2 • Transcribe as it appears on the source • RDA 2. 5: Be sure it is an edition statement and not frequency or issue numbering • RDA 2. 5. 1. 5: Record only those statements relating to the whole resource • P/N guidelines: record only those related to original publication; ignore any providerspecific statements @ UCB 51

Numbering of Serials RDA 2. 6 • What’s PCC Core? All of the following that are available (do not need to have the issue in hand): – RDA 2. 6. 2: Numeric and/or Alphabetic Designation of First Issue or Part of Sequence – RDA 2. 6. 3: Chronological Designation of First Issue or Part of Sequence – RDA 2. 6. 4: Numeric and/or Alphabetic Designation of Last Issue or Part of Sequence – RDA 2. 6. 5: Chronological Designation of Last Issue or Part of Sequence • Major change from AACR 2: alternative designations (RDA 2. 6. 6 -2. 6. 9) are NOT Core @ UCB 52

Numbering of Serials cont’d RDA 2. 6 • How to record? Apply RDA 2. 17. 5. 3: unformatted 362 – No preferred source for notes Start with preferred source specified for each element under 2. 6: same source as title proper – OK to look outside the resource if necessary Start with surrogate, then sources specified at 2. 2. 4 – Apply 1. 8 for numbers, 1. 7 (transcription) for remainder of designation – Details on recording numbers and supplying data: no change from AACR 2 See relevant sections of 1. 8 and 2. 6 @ UCB 53

Numbering of Serials Examples • 362 1_ $a Began with volume 38, number 1 (January-March 2014). – AACR 2: Began with v. 38, no. 1 (Jan. /Mar. 2014). • 362 1_ $a Began with 1 st edition (2013/2014). – AACR 2: Began with 1 st ed. (2013/2014). • 362 1_ $a Began with Band 20. – AACR 2: Began with Bd. 20. • 362 1_ $a Began with FY 2014. – AACR 2: Began with FY 2014. • 362 1_ $a Began with Vol. 380, issue 6773 (6 February 2014). – AACR 2: Began with Vol. 380, issue 6773 54 @ UCB (6 Feb. 2014).

Publication Statement RDA 2. 8 • P/N guidelines: record only data related to original publication • Only first place and first name recorded are PCC Core, others are optional • Transcribe places and names as they appear on the source – Preferred source for place: same source as name – Preferred source for name: same source as title proper @ UCB 55

Publication Statement cont’d RDA 2. 8 • What about date? May not be required at all! (no change from AACR 2) – Serials: record publication date of first and/or last issue only if issue is in hand date is known – IRs: record pub. date if known, otherwise try to supply, but if you can’t do either, do not record anything for the date element • Whether you use 264 _1 $c or not, you still need to record something in OCLC Fixed Fields @ UCB 56

Series Statement RDA 2. 12 • Includes Series and, if applicable, Subseries • Title proper: may take from outside the resource (2. 12. 2. 2, 2. 10. 2); use square brackets if so • ISSN: may take from outside the resource (2. 12. 8. 2, 2. 16. 2) • Numbering: transcribe the term as it appears on the source; apply RDA 1. 8 for the number (2. 12. 9. 3, 2. 17. 3) • P/N guidelines: ignore any provider-specific series @ UCB 57

Mode of Issuance RDA 2. 13 OCLC Fixed Fields in Connexion Client @ UCB 58

Frequency RDA 2. 14 • No change from AACR 2 • Current frequency is PCC Core if known • Former frequency not required in original records, but should be maintained/updated in existing records • Use terms at RDA 2. 14. 1. 3 if applicable – Otherwise use phrases at RDA 2. 17. 12. 3 and CCM 13. 3 • If frequency is unknown, do not record anything • Coding OCLC FFs Freq and Regl is optional – If not coding, use fill characters instead → ∎ @ UCB 59

Identifier for the Manifestation RDA 2. 15 • ISSN is PCC Core – Record from piece(s) in hand/on screen or from ISSN Portal – If ISSNs for multiple formats (manifestations) are present on the source, record only the one for the format you’re cataloging in MARC 022$a • Others may be recorded in MARC 776$x • ISBN is PCC Core for IRs – Record in MARC 020$a for the format in hand • Other format ISBNs may be recorded in MARC 776$z @ UCB 60

Notes on Title Source and Basis of Description RDA 2. 17. 2. 3, RDA 2. 17. 13 • Use wording “Description based on” until further notice • Always provide DBO even if it’s the first issue • Always provide source of title, even if it’s the title page – Always combine with DBO • Use same form of issue designation as is/would be used in 362 • 588 __ $a Description based on: Volume 1, number 1 (spring 2013); title from title @ UCB page. 61

Notes on Title Source and Basis of Description cont’d – RDA 2. 17. 2. 3, RDA 2. 17. 13 • For online resources, include date of viewing – P/N guidelines: also identify source/provider 588 __ $a Description based on: Volume 2, number 2 (April 1995); title from table of contents (Ingenta, viewed November 29, 2013). • Serials: also always provide “Latest issue consulted” note, even if it’s the same as DBO – Update LIC when making changes to the description • IRs: when making changes to the description, update the DBO; do not use “Latest issue consulted” @ UCB 62

Exercises on edition, numbering, publication statement, series statement, frequency, identifiers, description notes @ UCB 63

Exercises on RDA 2. 5– 2. 21 Example A • Edition statement none • Numbering of serials 362 1_ $a Began with: Number 52 (spring 2008). • Publication statement 264 _1 $a Madison, WI : $b Women's Studies Librarian, University of Wisconsin System, $c 2008@ UCB 64

Exercises on RDA 2. 5– 2. 21 Example A cont’d • Series statement none • Frequency 310 __ $a Semiannual • Identifier for the manifestation 022 __ $a 1941 -7241 • Notes 588 __ $a on: Number title from 588 __ $a @ UCB consulted: Description based 52 (spring 2008); cover. Latest issue Number 52 (spring 65

Exercises on RDA 2. 5– 2. 21 Example B • Edition statement none • Numbering of serials none • Publication statement 264 _1 $a Reno, NV : $b United States Department of Agriculture, Animal & Plant Health Inspection Service, Wildlife Services : $b Nevada Department of Agriculture, Division of 66 @ UCB

Exercises on RDA 2. 5– 2. 21 Example B cont’d • Series statement none • Frequency 310 __ $a Monthly • Identifier for the manifestation none • Notes 588 __ $a Description based on: January 2011; title from PDF caption (publisher's website, viewed {today’s date}). 588 __ $a Latest issue @ UCB consulted: March 2014. 67

Exercises on RDA 2. 5– 2. 21 Example C • Edition statement none • Numbering of serials 362 1_ $a Began with: New series, 1: 1 (October 31, 1991). • Publication statement 264 _1 $a Harrisonburg, VA : $b Department of English, James @ UCB Madison University, 68

Exercises on RDA 2. 5– 2. 21 Example C cont’d • Series statement none • Frequency 310 __ $a Semiannual • Identifier for the manifestation 022 __ $a 2159 -7359 • Notes 588 __ $a Description based on: New series, 1: 1 (October 31, 1991); title from caption. @ UCB 588 __ $a Latest issue 69

Exercises on RDA 2. 5– 2. 21 Example D • Edition statement none • Numbering of serials further research needed Per ISSN Portal: 362 1_ $a Began in 1974. • Publication statement 264 _1 $a Providence, $b Robert Ellis Smith @ UCB RI : 70

Exercises on RDA 2. 5– 2. 21 Example D cont’d • Series statement none • Frequency 310 __ $a Monthly • Identifier for the manifestation 022 __ $a 0145 -7659 • Notes 588 __ $a Description based on: Volume 39, number 8 (June 2013); title from caption. 588 __ $a Latest issue consulted: Volume 39, number 8 71 (June @ UCB 2013).

Exercises on RDA 2. 5– 2. 21 Example E • Edition statement 250 __ $a European edition. • Numbering of serials further research needed Further research reveals: none • Publication statement 264 _1 $a Secaucus, $b Cahners Business Information @ UCB NJ : 72

Exercises on RDA 2. 5– 2. 21 Example E cont’d • Series statement none • Frequency 310 __ $a Quarterly • Identifier for the manifestation 022 __ $a 1532 -0952 • Notes 588 __ $a Description based on: Vol. 24, no. 1 (summer 2001); title from cover. 588 __ $a Latest issue consulted: Vol. 24, no. 1 (summer 2001). @ UCB 73

Exercises on RDA 2. 5– 2. 21 Example F • Edition statement none • Numbering of serials further research needed Per ISSN Portal & online version: 362 1_ $a Began in 1998. • Publication statement 264 _1 $a Zurich : $b Swiss National Bank, Statistics @ UCB 74

Exercises on RDA 2. 5– 2. 21 Example F cont’d • Series statement none • Frequency further research needed Per ISSN Portal & online version: 310 __ $a Annual • Identifier for the manifestation 022 __ $a 1661 -1519 • Notes 588 __ $a Description based on: 2005, published September 2006; title from title page. 588 __ $a Latest issue consulted: 2005, published @ UCB 75

Questions? @ UCB 76

Congratulations! • You have completed the first part of training on the CONSER Standard Record in RDA instruction number order • See you soon for the second and third parts! @ UCB 77