PCC RDA BIBCO Standard Record BSR in RDA

PCC RDA BIBCO Standard Record (BSR) in RDA instruction number order Part 2 of 2 Presented by UC Berkeley Fall/Winter 2013/14

Days 3 -4 Learning Objectives • Apply the BSR (PCC Core) and UC Berkeley Policy Statements to describe print textual monographs (non-rare) • Find RDA instructions and Policy Statements for PCC Core elements within the RDA Toolkit • Distinguish substantive differences between AACR 2 rules and RDA instructions (plus local guidelines) for PCC Core elements • Exercise appropriate judgment when reviewing existing RDA copy for inclusion in the local catalog @ UCB 2

Acronyms BSR = BIBCO Standard Record LC-PCC PS = Library of Congress–Program for Coop. Cat. Policy Statement (RDA equiv. of LCRI) UCB PS = UC Berkeley Policy Statement (local policy) WEMI = Work, Expression, Manifestation, Item (FRBR Group 1 entities) PFC = Person, Family, Corporate body (FRBR Group 2 entities) AAP = Authorized Access Point (RDA equiv. of “heading”) @ UCB 3

Where have we been? • Covered in Part 1 – Chapter 1: General Guidelines on Recording Attributes of Manifestations and Items (focus on transcription and numbers/numerals) – Chapter 2: Identifying Manifestations and Items @ UCB 4

Where are we going? • To be covered in Part 2 today – Chapter 3: Describing Carriers – A tiny bit of Chapter 6: Identifying Works and Expressions (will be covered fully on Day 5) – Chapter 7: Describing Content – Section 6: Recording Relationships to Persons, Families, and Corporate Bodies (resource ↔ PFC) – Section 8: Recording Relationships between Works, Expressions, Manifestations, and Items (resource ↔ resource) @ UCB 5

What is a Carrier? • Carrier is the physical thing – may be tangible or digital • Then what is Content? information, data, art, etc. • In other words: – Content is whatever is being communicated – Carrier is the “package” it comes in • Notice that: – Carrier is in Section 1 (Manifestation & Item) – Content is in Section 2 (Work & Expression) @ UCB 6

Why are we getting rid of GMD? • Terms are a mixed bag of carrier and content – microform = carrier – cartographic material = content – electronic resource = carrier, sort of (what equipment do you need? ) – sound recording = content, sort of (is it music, spoken, ambient or natural sounds, etc. ? ) • Attributes need to be specific and discrete @ UCB 7

33 X • Content type (RDA 6. 9) = MARC 336 (will be discussed later today with Chapter 6) • Media type (RDA 3. 2) = MARC 337 • Carrier type (RDA 3. 3) = MARC 338 • For print textual resources: 336 $a text $2 rdacontent 337 $a unmediated $2 rdamedia 338 @ UCB $a volume $2 8

33 X (cont’d) • Codes may be included with terms 336 $a text $b txt $2 rdacontent 337 $a unmediated $b n $2 rdamedia 338 $a volume $b nc $2 rdacarrier • Codes are provided by the OCLC 33 X macro • Also in MARC Value Lists for Codes and Controlled Vocabularies (available via Cataloger’s Desktop or LC’s public MARC web site) @ UCB 9

Extent RDA 3. 4 • Major change from AACR 2: no more abbreviations (for the most part) or Latin – Spell out “pages”, “volumes”, “approximately”, “that is” • For books, look at RDA 3. 4. 5: Extent of Text • 21 different scenarios! – Single unit: RDA 3. 4. 5. 2 through 3. 4. 5. 15 – Multiple units: RDA 3. 4. 5. 16 through 3. 4. 5. 22 @ UCB 10

Extent RDA 3. 4 • A couple of UCB PSs – UCB PS 3. 4. 5. 3: Single Volume with Unnumbered Pages, Leaves, or Columns § Follow method c: 1 volume (unpaged) – UCB PS 3. 4. 5. 8: Complicated or Irregular Paging, Etc. § Follow method c: 1 volume (various @ UCB pagings) 11

Dimensions RDA 3. 5 • Look at list of formats in BSR “Notes”: Dimensions is not PCC Core for books! But… • UCB PS 3. 5: – Original cataloging: required for all formats except serials and online resources – Copy cataloging: required for books when ≤ 15 cm (“tiny”) or ≥ 33 cm (“folio”, etc. ) @ UCB 12

Dimensions RDA 3. 5 • Where’s the instruction for books? • Expand hierarchy until you find: RDA 3. 5. 1. 4. 14, Volumes • Nearly the same as AACR 2 @ UCB 13

Identifying Works and Expressions RDA Chapter 6 • AACR 2 has “main entry” and “added entry” • RDA 6. 1. 2: Chapter 6 is for making – in AACR 2 terms – main and added entries • Every resource still needs a “main entry”; in RDA it’s called: AAP for the work/expression embodied in the manifestation • Constructing AAPs for works and expressions (RDA 6. 27) will be discussed on Day 5… @ UCB 14

Identifying Works and Expressions RDA Chapter 6 • A teaser: RDA Ch. 6 tells you when to use: 100/111 + 245, or 245 alone, or 100/111 + 240, or 130 • Each option above constitutes the AAP for the work/expression of the resource in hand • “Added entry” in RDA is the AAP for the work/ expression of a related resource @ UCB 15

Content Type RDA 6. 9 • One of the 33 Xs: 336 – Also OCLC Fixed Field “Type” (MARC Ldr/06) • What if there is more than one Content (or Media, or Carrier) Type? – One piece, e. g. art catalog, pop-up book – Multiple pieces/accompanying material, book + CD, book + pull-out map e. g. • see next slide… @ UCB 16

Multiple Content, Media, Carrier Types • One piece – Original cataloging: may use multiple 33 X terms as applicable; keep users in mind – Copy cataloging: accept anything that’s not wrong (multiple terms are OK, single term also OK if it describes the predominant part) • Multiple pieces – UCB PSs 3. 2. 1. 3, 3. 3. 1. 3, 6. 9. 1. 3: must use multiple 33 X fields with $3 @ UCB 17

Multiple Content, Media, Carrier Types: Example 300 $a 288 pages : $b illustrations ; $c 23 cm + $e 1 computer disc 336 $3 volume $a text $b txt $2 rdacontent 336 $3 computer disc $a text $b txt $2 rdacontent 337 $3 volume $a unmediated $b n $2 rdamedia 337 $3 computer disc $a computer $b c $2 rdamedia 338 $3 volume $a volume $b nc 18 @ UCB $2 rdacarrier

Language of Expression RDA 6. 11 • No change from AACR 2 • Record in OCLC Fixed Field “Lang” (MARC 008/35 -37) • Also use MARC 041 if necessary – for multiple languages • Use codes from MARC Code List for Languages (also available in Cataloger’s Desktop) @ UCB 19

Describing Content RDA Chapter 7 • Remember: What is Content? The information, data, art, etc. communicated by the resource • Most PCC Core elements in Chap. 7 typically are not applicable to print textual resources @ UCB 20

Dissertation or Thesis Information RDA 7. 9 • No change in meaning or applicability from AACR 2 • Change in how to record: see LC-PCC PS 7. 9. 1. 3 – Use MARC 502 $b, $c, $d without punctuation @ UCB 21

Summarization of the Content RDA 7. 10 • PCC recommended but not Core for books • UCB PS 7. 10: do not use except possibly for media materials – OK to accept in copy cataloging • No change from AACR 2 in how to record @ UCB 22

Date of Capture RDA 7. 11. 3 • Never applicable to books • Then why are we talking about it today? Because: • UCB PS 7. 11. 3: use only for locally-produced media materials – OK to accept in copy cataloging @ UCB 23

Language of the Content RDA 7. 12 • PCC recommended but not Core • Used for expansion or refinement of what is in FF Lang and 041 • Required if you are applying RDA 7. 13. 2… @ UCB 24

Form of Notation: Script RDA 7. 13. 2 • PCC Core “if a language is commonly written in more than one script, and if the resource is in a script other than the primary one for the language. ” • See examples at LC-PCC PS 7. 13. 2. 3 & 7. 13. 2. 4 • You (should) already know whether you need to use it @ UCB 25

Illustrative Content RDA 7. 15 • Major change from AACR 2: Not PCC Core! But… • UCB PS 7. 15 & 7. 17: Use when illustrative content is predominant – If color, use American spelling of “color” – Do not use abbreviations @ UCB 26

Supplementary Content RDA 7. 16 • Bibliographies, indexes, appendices, etc. • Not PCC Core! • Then why are we talking about it? – Probably will see it often in copy; OK to accept if it’s correct @ UCB 27

A brief digression to look again at the Toolkit structure • Section 3 (Chapters 8 -11): authority records and AAPs for PFCs (“name authorities”) – will be discussed on Day 5 • Section 4 (Chapters 12 -16): authority records and AAPs for subjects (“subject authorities”) – will not be discussed; mostly not yet developed • Section 5 (Chapter 17): “Primary relationships” = relationship of a resource to itself at different WEMI levels – will be touched upon on Days 5 & 6 @ UCB 28

Creator RDA 19. 2 • Remember FRBR entities; creator is related to the WORK • RDA 6. 27 -6. 31 instruct when to record in MARC 100/111 (as part of AAP for the work) • PCC Core: only the one with principal responsibility (if you cannot determine this, then the one named first) is required; others are optional @ UCB 29

Creator example • Resource is identified as: The C programming language / Brian W. Kernighan, Dennis M. Ritchie. • RDA: PCC Core 100 1_ Kernighan, Brian W. , $e author. • Going beyond Core: record additional creators 700 1_ Ritchie, Dennis M. , $d 1941 -2011, $e author. @ UCB 30

Other PFC Associated with a Work RDA 19. 3 • Core only if name is part of AAP for the work • This is rare; happens mostly with legal works • Example: 100 1_ Wunder, George W. , $e plaintiff. 245 14 The Commonwealth of Pennsylvania, ex relatione George W. Wunder, vs. Henry Styer. Supreme Court December term, 1853, no. 72 : $b defendant's paper book @ UCB sur his rule to show 31

Contributor RDA 20. 2 • Contributor is related to the EXPRESSION • Not PCC Core, but is recommended • Examples: – editor – translator – illustrator • Contributors’ names are never recorded in MARC 1 XX @ UCB 32

Creator, Other Person etc. Associated with a Work, Contributor… How do you tell the difference? • Can be helpful to look at relationship designator terms in Appendix I – I. 2. 1: Creators (associated with a WORK by definition) – I. 2. 2: Other PFCs associated with a WORK – I. 3. 1: Contributors (associated with an EXPRESSION) • Be sure to read the definition of each term @ UCB 33

Exercises on Creator, Other PFC Associated with a Work, Contributor @ UCB 34

Exercises Example A • Creators? John L. Heineman • Others associated with the work? none • Contributors? none @ UCB 35

Exercises Example B • Creators? authors of individual chapters • Others associated with the work? none • Contributors? Christian Leitz Harold James @ UCB 36

Exercises Example C • Creators? Dan Walsh Stephen Ellis, Bob Nickas, Eric de Chassey • Others associated with the work? none • Contributors? photographers – considered illustrators for this resource (read the term definitions!) @ UCB 37

Exercises Example D • Creators? LP Conference What about authors of individual papers? They are creators of each paper, but not creators of the entire proceedings (i. e. the work as a whole) • Others associated with the work? sponsors: Meikai University, etc. • Contributors? Shosuke Haraguchi Osamu Fujimura, Bohumil Palek @ UCB 38

Exercises Example E • Creators? British Library Reference Division Salme Pruuden • Others associated with the work? none • Contributors? Dalibor B. Chrástek, Christine G. Thomas @ UCB 39

Recording Relationships between Works, Expressions, Manifestations, and Items – RDA Chapters 24 -28 • Relationship between one resource and a separate resource, at various WEMI levels • Examples: novelizations, commentaries, translations, reprints • Always OK to record, but only a few are PCC Core @ UCB 40

Related Works RDA Chapter 25 • Compilations of works: each included work is considered a related work • Where to record? Contents note, MARC 505 • See LC-PCC PSs 25. 1 & 25. 1. 1. 3; no change from AACR 2 in how to record • Analytical AAP for predominant work(s) also required; if there is no predominant work, analytical AAP is not required @ UCB 41

Related Works/Expressions RDA Chapter 25 -26 • Traced series: considered a related work or related expression • Where to record? Series added entry, MARC 800 -830 • See LC-PCC PS 25. 0, “Authorized Access Points for Series” portion • Continue to follow current policy on series tracing @ UCB 42

Related Expressions RDA Chapter 26 • Compilations of expressions: each included expression is considered a related expression – e. g. : Homer in Greek and English on facing pages • Where to record? Analytical AAP, MARC 700 -730 • See LC-PCC PS 26. 1; AAPs required for original expression + at least one translation – If original expression is not included in the resource, give AAP for at least the predominant or first expression • Contents note is needed if full contents are not recorded elsewhere in the record (e. g. , if you give AAPs for some but not all included expressions) @ UCB 43

Related Manifestations RDA Chapter 27 • Reproductions: the original is considered a related manifestation • Where to record? Linking entry, MARC 775 (for same carrier type) or 776 (for different carrier type) • See LC-PCC PS 27. 1. 1. 3; use relationship designator “Reproduction of (manifestation)” • Also applicable to reprints @ UCB 44

Related Items RDA Chapter 28 • Bound-withs: other pieces in same binding are considered related items • Where to record? With note, MARC 501 • See UCB PS 28. 1, LC-PCC PS 28. 1. 1. 3, Ask. Tico document “Cataloging Bound-With Monographs” @ UCB 45

Required Non-RDA and MARC Data • Will be covered fully on Day 6 • Textual Monographs (books) near end of BSR • A few noteworthy changes from AACR 2 – Descriptive cataloging form (OCLC FF Desc): was “a”, now “i” – Cataloging source, MARC 040 § Language of cataloging, $b: always specify “eng” § Description conventions, $e: always include “rda” @ UCB 46

Questions? @ UCB 47

Congratulations! • You have completed training on the BIBCO Standard Record in RDA instruction number order • Coming next: Authorized Access Points (AAPs) and Relationship Designators • Followed by: BIBCO Standard Record in MARC tag order @ UCB 48