PBOTs Strategic Goals Priorities Our Strategic Goals Our
PBOT’s Strategic Goals & Priorities Our Strategic Goals Our Strategic Priority More here: https: //www. portlandoregon. gov/transportation/79722 Portlandoregon. gov/transportation 1 1
This Strategic Plan has ignited a “measure better” mentality Key Indicators by Strategic Goal TARGET Key Measures Measurement Status Transportation Justice Program & Investment Equity % CIP distribution by geography; project type by geography; who is ultimately benefitting from our investments? Measured today (geography); Project “type” assignments underway; 3 year effort to understand who Program & Investment Climate Impact Beyond Ghg emissions % Ghg measurable today, but working on methods to understand transportation project impact Vehicle Miles Traveled VMT per capita Working with PSU/State DEQ/State DMV on per capita method Affordability Percentage of Resident Income to Transportation Measurable today, but currently using H&T Index (which is out of date) Access/Connectivity Percentage of Portland Residents who live within. 25 of transit or bike network; Mean Travel Time (by Mode) Metro is working on better methods; exploring/evaluating numerous alternatives Mode Shift/Trips Percentage of Portland Residents who commute via non-SOV mode Existing KPM Traffic Injuries & Deaths Number of traffic related fatalities and serious injuries Existing KPM Traffic Speed % of drivers (at fixed locations) driving at or under the posted speed Developing a Speed Analytics Framework Resident Safety Perceptions % of residents who feel safe in the public right of way TBD – Survey dependent Safety Infrastructure Progress & Impact % of major safety project milestones achieved annually Measurable today; focus is on streamlining our methods Asset Condition % (based on uniform State of Good Repair method) Actively defining SGR methods by asset Project Status/Impact % of major asset project milestones achieved annually Measurable today; effort underway to re-establish these milestones Investment Impact % improvement in asset condition (based on SGR by asset) 3 yr effort underway Moving People & Goods (Mobility) Safety Asset Management Portlandoregon. gov/transportation 2 2
PBOT Performance Framework Overview Purpose To provide PBOT leadership and staff with a systematic, structured framework for defining, measuring, and reporting on the performance of our Bureau, our Programs, and our Projects; as well as to enable data “informed” decision making at all levels of the organization Framework Components BBAC focus Levels of Measurement Data Governance Data Use (All Levels) Enterprise Level Policies/Standards Iterative Performance Cycle • Key, Bureau-wide, performance measures • Used to assess progress against PBOT’s short(strategic) and long (TSP) term goals Program Level • Informed by program goals and objectives • Map to enterprise level measurement priorities Project Level • Project specific measures • Map to organizational/program measurement priorities People Level • Staff level objectives • Map to organizational/Group priorities Portlandoregon. gov/transportation To guide data collection, storage, access, and use Tools To provide data access, automate data standards, and enable data analytics Training To improve data understanding, increase consistency of measurement efforts, and support staff Forecasting Test scenarios, estimate policy impact, inform long range planning Routines/ Reporting Put data to use, iterate and improve, openness and transparency Monitoring/ Evaluation Assess actual delivery, ground truth forecasts, enable course correction 3 3
Annual Budget Key Performance Measures Enterprise Level These longstanding measures align to our Bureau’s major areas of investment. They currently include: Measure Name Number of traffic fatalities Percentage of commuters who walked, biked, took transit, carpooled, or worked from home Percentage of busy (collector/arterial) streets in fair or better condition Percentage of local streets in fair or better condition Percentage of PBOT-owned bridges in non-distressed condition Annual Streetcar Ridership Portlandoregon. gov/transportation FY 2016 -17 FY 2017 -18 FY 2018 -19 Performance Actuals 42. 00 47. 00 34. 00 FY 2019 -20 Performance Actuals FY 2019 -20 Target (as of 12/31/19) N/A 50. 00 FY 2020 -21 Target Long Range Target N/A 0. 00 0. 42 0. 70 0. 50 0. 80 0. 35 0. 70 0. 41 0. 42 0. 40 0. 42 0. 50 0. 48 0. 43 0. 50 0. 36 0. 31 0. 28 0. 35 Measured Annually 0. 85 0. 84 0. 85 4, 720, 474. 00 4, 870, 556. 00 4, 491, 362. 75 5, 000. 00 2, 150, 000. 00 5, 000, 000. 00 4
Performance Measures in the Budget Development Process BBAC uses program performance measures to inform recommendations on budget decisions BBAC reviews prioritized programs and other background October Portlandoregon. gov/transportation November Commissioner and Director finalize budget decisions BBAC meets to discuss preliminary budget decisions BBAC identifies and communicates priorities and recommendations for investment/reductions Division managers Initial base identify budgets are budget developed requests Budget Kick-Off Director reviews base budget and makes preliminary budget decisions Finance reviews base budgets and requests December BBAC finalizes its recommendation letter to Council Final budget formulation January Requested Budget submitted to Council February 5
Example: Active Transportation Possible Budget Questions • Do these service levels meet the needs of the community? • Are these services advancing bureau strategic, climate and equity goals? • How could additional resources “move the dial” on the program’s performance metrics? • How would a decrease in resources impact the performance metrics? • How could resources be better allocated and structured to better meet community priorities? Portlandoregon. gov/transportation 6 6
Today’s Discussion Questions • What feedback do you have on our current measures? • What are your ideas for other outcome measures for our programs? • Are there other performance measures that could better inform input on program budgets? Portlandoregon. gov/transportation 7 7
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