Payroll Issues Payroll Reps Meeting October 8 2004
Payroll Issues Payroll Reps Meeting October 8, 2004 Presented by Susan Beckerman
Payroll Adjustment (PA) Forms o Due dates n n o o Supp Pay, C 1 -SPC, Leave Payouts & Adjustments, NH Retro Pay, etc. - FRIDAY Employee Action or T&L problems- ASAP Supporting documentation Originals required Use of Account Code field Begin & End Dates implications
Payroll Reports o o o Increase in overpayments noticed by USM/CPB Must run Payroll Register or Cost Center report no later than “Last Call” in order to catch errors Over- and under-payments mess up retirement
Holiday Processing o Last week in October (Election day) n o Thanksgiving week n o Last call Wednesday Christmas week n o Last call on Thursday Last call Wednesday New Year’s week n Payday on Thursday
Distribution of Payroll Expenses o Employee Funding Profiles o Payroll Adjustment (PA) forms o Weekly Elapsed Time pages for nonexempt and hourly employees
Redistribution of Payroll Expenses o e. UMB Budget Retros (BRs) n o e. UMB Direct Retros (DRs)- only if BR can’t be done n o Dept creates EFP Complete form and submit to FS-Payroll FAS Manual Payroll Transfers- only if charges are not in e. UMB n Complete form and submit to FS-Payroll
Many THANKS to the DR Team o o o o o Candace Chow Wendy Cohan Ken Engle Kathy Frederick Dee Hong Nancy Priest Raj Rao Nayna Shaw Susan Szekely Mary Williams
Direct Retro Rules o o o Only use when Budget Retro is not an option Once DR is processed, BR cannot be done for same period or previous pay periods Can’t use DR to move charges that were previously moved with Manual PT
Direct Retro Rules o Salaries and Fringes should correlate n n n Automatically done when using percent method Amount method can be different but you must justify Could freeze more pay periods than necessary when salaries and fringes do not correlate (i. e. 2 PPs for salary amount and 4 PPs for fringes)
Forms o Website address n o o www. fincsvc. umaryland. edu/payroll New DR form as well as updated PT form- must use “Rev 10/04” forms Revision forthcoming to incorporate feedback from departments
e. UMB Direct Retro Request Form o o o Redistribution Options Blank form- enter electronically and print Manual- print and enter manually Instructions Sample Amount Sample Percent
Processing DRs o FS-PR checks documentation (PCD and RCD attached) and amounts n o If problems are found they will be sent back FS-Payroll enters and runs process to calculate the retro as needed- dates are checked n If problems are found they will be sent back
Processing DRs o o If other DRs or BRs are in process, we must wait until next PP to enter Error free calculations are posted each evening (M-F), if applicable View in e. UMB the next day Posted to FAS every 2 weeks with regular payroll (weekend after payday)
Validating DRs o o o Before snapshot- REQUIRED Documentation After snapshot- same reports Compare Before to After n o After backload is complete our goal is a 2 week turnaround FICA quirk on RCD
Old PTs o FS-Payroll currently entering PTs submitted on manual forms n o Some PTs cannot be done via DR n o Depts. will be contacted with problems If Manual PT was done before must continue to do manual PTs already entered in FAS in FY 05 will be examined by FS-PR to see if they can be reversed and re-entered as DRs- Depts. will be contacted
Problems? o E-mail n o o o DL-BFPayroll. Help@admin 1. umaryland. edu Candace Chow and Mary Williams are primary processors Please be patient as we work through the new process Alert us to problems you find
- Slides: 16