Payroll Benefits 101 403b Roth 457 Supplemental Retirement
Payroll & Benefits 101 403(b) / Roth / 457 Supplemental Retirement
Payroll & Benefits… • Payroll forms DUE today or by, Friday, August 17 th • Benefits Online Enrollment: Complete as soon as possible • American Fidelity (AFA) • discuss Section 125 and Dep Care and other products. • Rep(s) can meet with you (today, or next week, after your work hours) • Tax Deferred Solutions (TDS). District Third Party Administrator (TPA) – handles ALL district 403 b/457 transaction requests and in compliances with IRS • Employee Benevolent • Wellness Programs Wellness Everyday
Medical, Dental, and Vision https: //www. musd. org/payroll-and-benefits. html 2018 Certificated Matrix Rate Sheets (>. 50%+ permanent employee) https: //www. workterra. net Online Registration and Enrollment Upload document required: Marriage Cert, Birth Cert, Adoption, Other Anthem Blue Cross HMO Group #s: • High Plan (Co-pay): #175208 -H 145 • Mid Plan Deductible, 90% / 10% co-insurance: #175208 -H 347 • Low Plan Deductible, 90% / 10% co-insurance: #175208 -H 353 • PPO Deductible w/ Health Savings Account (HSA): #175208 -M 549 Kaiser Plan Group #s: • High Plan (Co-pay): 038160 -0210 • Mid Plan Deductible, 90% / 10% co-insurance: 038160 -0232 • Low Plan Deductible, 70% / 30% co-insurance: 038160 -0331 ØWAIVE MEDICAL? • Required to provide proof of coverage – upload proof in workterra. net
Medical, Dental, and Vision cont. https: //www. musd. org/payroll-and-benefits. html 2018 Certificated Matrix Rate Sheets (>. 50%+ permanent employee) Delta Dental PPO group: #7102 -0013 • (Spouse and Children MUST use employee’s SSN when obtaining dental services) • deltadentalins. com: in-network providers • start @ 70% coverage Incentive Level Coverage • each enrolled member must obtain at least one cleaning per calendar year to earn his/her 10% increase incentive level of coverage the following year (10% per year (100% max)) Vision Service Plan (VSP) group: #2931179 A • vsp. com: in-network provider • $5 co-pay for Well eye exam
Medical, Dental, and Vision cont. … https: //www. musd. org/payroll-and-benefits. html 2018 Certificated Matrix Rate Sheets (>. 50%+ permanent employee)
Summer Share Benefits (full-time) (during non-normal paycheck months) • Pays premiums for June & July • Take approx. 1/10 of your total summer contribution each month during the school year • If rates increase, summer share will be adjusted accordingly • Deducted even if you have deferred pay Example (monthly): Jane’s Kaiser two-party premium is $1, 330. 44 - $920. 87 district contribution = $409. 57 (employee contribution per month) $409. 57 x 2 months (June - July 2018) = $819. 14 total summer share (estimated) $819. 14÷ 10 months = $81. 91 per month for summer share (estimated) $409. 57+ $81. 91= $491. 48 total employee contribution per month from August through May deducted from your normal paychecks)
Summer Share Benefits (part-time) June and July –non paid months • Medical, Dental & Vision MUSD contribution is pro -rated. • If you choose to decline medical, then MUSD will pay the premiums for Dental & Vision • FTE = Full-Time Equivalent Example (monthly): John’s medical two-party premium is $1, 330. 44. His FTE is 0. 50% $920. 87 (maximum medical district contribution) x 0. 50% (FTE) = $460. 44 (district contribution towards your medical) $ 1, 330. 44 - $460. 44 = $870 (employee contribution for medical) same formula for Dental & Vision See rate sheet for full-time employee contribution
Spouse and Children Dependent Benefits Verification requirement Must provide: • Current tax (front page reflecting spouse’s name) & marriage license • State registry (domestic partnership certificate) • Birth certificate (children) • Up to age 26 - medical & dental (ends the end of the month they turn 26) - vision (cancels on child’s 26 th birthday) • Court Docs (Legal Guardianship or adoption, etc. ) • MUST upload these documents at https: //www. workterra. net SA MP LE SAM Mar PLE ria Cer ge t Sam ple Gua Legal rdia nsh ip Sample U. S. Immigratio n Form (Relative)
Qualifying Events (QE) Complete enrollment within 30 days • Marriage – Marriage License • Divorce – divorce Decree • Birth – Birth Certificate • Adoption/Guardianship – legal court documents • Loss of Coverage – proof of prior coverage • Gain Coverage – proof of new coverage Update your beneficiaries every time a life-changing event occurs
Salary • Ten Annual Contracted salary based on 186 work days • Divided into 10 checks • Earn ten AVERAGE paychecks regardless of how many days you work each month • pay schedule: Aug-May • NOTE: salary will be pro-rated if you don’t work the actual 186 contracted days in a year (190/196 = % pro-rated salary) • Payroll records - Employee Self. Service (ESS) • First pay check – pick it up • https: //ess. sccoe. org/ Deferred NET Pay • To be paid during June & July • Takes approximately 16% of your net pay (after taxes) and distributes it over the summer (June and July) • Receive approximately the same NET amount as your monthly during summer months (June and July) • Still considered paid as 10 months • NOTE: if you quit, lump sum refund paid end of June
Direct Deposit Option Direct Deposit Fast! Simple! Convenient! $$ • Complete Form • NET pay, one institution only • Joint account – require both account holders’ signatures • Checking account – attach VOIDED check • Savings account – attach voided deposit slip • Name, address, bank’s routing number, and full account strings must be reflected on the check/deposit slip/bank one page statement • IT TAKES TWO MONTHS TO GET DIRECT DEPOSIT • First pay check – live check • Second pay check – must register online @https: //ess. sccoe. org/, you will not receive printed copy of your pay stub VERY IMPORTANT: • Must inform payroll of any changes in your account • Canceling and replacing direct deposit and/or a live check take 3 -4 business weeks
IRS Section 125 • Unreimbursed medical expense • Dependent care reimbursement • MUST RENEW EVERY YEAR BEFORE the FIRST WEEK of DECEMBER • Contact American Fidelity Rep • Oma Haidarzada: Oma. Haidarzada@americanfidelity. com
COBRA (Consolidated Omnibus Budget Reconciliation Act) Continuation Gives employees the right to self-pay premiums and keep the group health insurance that they would otherwise lose after they: • Reduce work hours/quit/lose job • Eligible to continue up to 18 months • If resigning during school year, your benefits will be terminated end of the same month of resignation date. • If you are not returning the next school year, your benefits will be terminated effective June 30 th retroactively (even if you submit resignation after June 30 th)
Open Enrollment (OE) • Every November • Switch medical plan (from Kaiser to Anthem or vice versa) • Add legal dependents (Spouse and children) • Change is effective January 1 st of the following year • Memos regarding changes in premiums and/or coverage are distributed in October • You are NOT allowed to switch plans outside OE month unless there is a Qualifying Event
Disability Insurance ØMilpitas USD DOES NOT participate in State Disability Insurance Program • Option to enroll ( through payroll voluntary deductions) • American Fidelity: https: //americanfidelity. com/ • Pacific Educator: https: //www. peinsurance. com/ • CTA-The Standard: https: //www. ctamemberbenefits. org/Insurance
Social Security Teachers do not pay into Social Security Cal. STRS members do NOT pay PERS members pay Social Security amount may be modified under the Windfall Elimination Provision • Reduces, not eliminates, your Social Security benefit • https: //www. ssa. gov/retirementpolicy/program/windfallelimination-provision. html • •
Employee Benevolent Association ØKelly Ng – President ØRita Wilson - Treasurer ØProvides help in times of dire (financial) need Ø$2/month/10 months ØVoluntary ØForm
CTA/MTA Union Dues Diana Orlando- President: DOrlando@musd. org 2018 -2019 Membership Dues Ø Category A: $112. 70/month (60%-100%) ØCategory 2 -A: $58. 50 (34%-50%) ØCategory 2 -B: $69. 30 (51%-60%) ØCategory 3 -B: $37. 51 (33% or less)
PARS to Cal. STRS (from substitute teaching initially decline Cal. STRS membership and chose PARS membership) • You can ‘buy back’ the years with your PARS funds… that you worked under PARS as • After 2 years of working a substitute teacher to with the District increase your Cal. STRS pension. • Move the funds into an • The cost is less if you ‘buy back’ IRA or withdraw (with earlier than later penalty) • You need 5 full years in the • Leaving the District Cal. STRS system to be vested before 2 years, you can and withdraw a pension at immediately move the retirement funds into an IRA or withdraw (with penalty)
Cal. PERS to Cal. STRS • If you were a Cal. PERS member and become a teacher, you must complete Retirement Selection form within 30 days of your hire date. • You can keep Cal. PERS or enroll into Cal. STRS • Retirement selection form must be completed
Retirement Mandatory: • California State Teachers Retirement Systems (Cal. STRS) • www. calstrs. com | 800 -228 -5453 • California Public Employee Retirement Systems Cal. PERS: https: //www. calpers. ca. gov/ |888 Cal. PERS (or 888 -225 -7377) MUST SET UP AN ACCOUNT FIRST 403(b)/457/Roth Supplemental Retirement Tax Deferred Solutions (TDS) District Third Party Admin (TPA) • T: 866 -446 -1072 | F: 916 -221 -5040 |customerservice@tdsgroup. org | • https: //tdsplans. org/forms_PD. aspx? org. ID=5841 • https: //tdsgroup. org/contact-us/ https: //www. 403 bcompare. com/ Additional Reps
Extra Work (outside normal contract)? Time sheet: • Noon Duty supervision and extra work after your normal contract – payroll will process payment depending on when completed documents were received • F-12 must be completed and approved before working • Must fill out Time sheet to get paid Extra Pay Assignment (contracted): • Paid every December and May (split payment in half) Professional Development trainings
FORMS MUST BE COMPLETED • Online Enrollment – instruction register and enroll within 30 days of hire date • Acknowledgement of Payroll and Benefits • W-4 (Federal)/DE-4 (State) • Direct Deposit • Deferred Pay (optional) • Employee Benevolent Association (optional) • P-9 (Payroll Beneficiary Designation) • State Disability Acknowledgement • SSA-1945 (Social Security) Windfall Elimination • Retirement Questionnaires (PARS/PERS/STRS) • Cal. PERS Reciprocity • Cal. STRS Retirement Selection (current PERS member and becoming a Teacher for the first time) ØCal. STRS Beneficiary form to Cal. STRS (register online) ØCal. PERS Beneficiary form to Cal. PERS (register online)
IMPORTANT! • NEW HIRE ONLY paperwork must be received immediately or by August 17 th (for new hire), end of the month for late hire. Coverage starts Sept 1 st of the following month (received 8/31, effective 09/01) • NORMAL MONTH CHANGES: • PAYROLL - must receive change request between the 1 st and the 10 th of the same month (receive 8/10, effective 08/31) • BENEFITS - must receive change request end of the month to be effective the 1 st of the following month (receive 8/31, effective 09/01) • Inform us of your address changes & life changing events within 30 days • If you’re going to be on unpaid leave for an extended period of time, please inform HR and Payroll/Benefits Dept. , not just your site (also, HR deals with sick leave and salary placement). YOUR SALARY WILL BE AFFECTED • You will not be paid for salary and benefits if you are on unpaid leave status
Questions? Sherry Ames x 6027: Sames@musd. org Uyen Dao x 6021: UDao@musd. org Ria Feldman x 6026: Rfeldman@musd. org Linh Le x 6025 (Director): Lle@musd. org Payroll & Benefits Main contact: 408 -635 -2600 x 6012 payroll@musd. org (district G-mail account user only) Website: https: //www. musd. org/payroll-and-benefits. html
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