Payables Management Vendor Master Records Subsidiary Training November
Payables Management Vendor Master Records Subsidiary Training November 2005
Vendor Maintenance (Read Only on Sub) cards → purchasing → vendor 2
Vendor Class Maintenance 3
Vendor Class Maintenance GL Accounts 4
Vendor Class Maintenance GL Accounts l 5 For Purchases, you can enter additional default accounts to choose from
Vendor Class Maintenance setup menu → purchasing setup → vendor class l l 6 Explain the concept of classes and how they are used to “group” vendors with like characteristics. The information entered for the class will make entering individual vendor records easier and faster. Using classes also allows for a method of “mass updating” vendor records. Changes can be made to the class, and those changes can then be “rolled down” to vendors assigned to the class. If all vendors are basically the same (i. e. one group) it is still beneficial to set up one class to be used when setting up vendor cards.
Vendor Class Maintenance setup menu → purchasing setup → vendor class l l 7 The default class will be used when setting up new classes. Remember that this information can be changed when setting up individual vendor records if necessary. The default general ledger accounts will be pulled from the class default accounts for non -inventory transactions
Vendor Class Maintenance setup menu → purchasing setup → vendor class l l l 8 Vendor Hold Payments cannot be applied or entered when a vendor is placed on hold. Discuss situations in the client’s business when this option may be used. Payment Priority The payment priority can be used when selecting vouchers to pay. Using the payment priority, vouchers are easily selected according to how they have previously been prioritized, instead of having to determine that information at the time that checks are being issued. Trade Discount Trade discounts are discounts that are automatically given at the time of the sale. They are in addition to any payment terms discounts offered by the vendor.
Vendor Class Maintenance setup menu → purchasing setup → vendor class l l l l 9 Tax Type Review the tax types that can be assigned. 1099 amounts are specified when entering transactions. A vendor must be set up as a 1099 vendor in order to specify a 1099 amount when entering transactions. Minimum Payment The minimum payment amount can be specified as the amount to pay when printing checks. The amount entered here will be the check amount. Credit Limit This a reference field only. No warning messages will be displayed if a credit limit is exceeded. Maintain History Review the history options and what each option provides in terms of reports and inquiry windows.
Vendor Maintenance cards → purchasing cards → vendor l l l l 10 Writeoff Select how vendors in this class handle writeoffs. If the majority don’t allow writeoffs, select Not Allowed. This field can be changed when entering individual vendor records for those vendors who do allow writeoffs. Vendor ID and Name Explain how the short name and check name are used. Status Review the status’s that can be set for each vendor and what each allows for transaction entry. Also review in what circumstances the status can be changed for a vendor record. Address ID Use the Vendor Maintenance Address window to enter multiple vendor addresses. Be descriptive when assigning the ID (consider including state and city in the code so it is easy to determine when address is associated with the ID).
Vendor Maintenance Options cards → purchasing cards → options 11
Vendor Maintenance Options cards → purchasing cards → options l 12 Much of the information on this window defaults from the class. The Tax ID and Tax Registration would need to be entered for each vendor if applicable. This is also where the 1099 information is stored.
Vendor Account Maintenance cards → purchasing → accounts l l 13 These accounts will default from the class if the vendor was assigned to a class. These accounts will appear as the defaults when entering transactions for this vendor. If posting accounts are not entered in this window, the accounts that were set up in Posting Setup will be used instead. For Purchase Orders, GL accounts will be pulled from the inventory items.
Professional Service Tools (Master DB) 14
Professional Service Tools l l l 15 We use the PM Master Trigger function to copy the vendor info to other databases The vendor modifier lets you change a vendor number The vendor combines vendor info if you mistakenly enter a vendor twice
Vendor Maintenance Master Record cards → purchasing → vendor 16
Vendor Maintenance Master Record cards → purchasing → vendor l l 17 You click on the companies you wish the vendor information to be written to. The program tracks which companies that the vendor information was copied to.
- Slides: 17
