Partnerships in StateLed Projects IPWEA Queensland 9 November

Partnerships in State-Led Projects IPWEA Queensland 9 November 2016 Darryl Airlie Asset Management Projects & Innovation Manager Asset Management Brisbane Infrastructure Brisbane City Council

Our Team • Team of three full-time and two part-time resources (including me) • Team members come from Engineering/Project Management/ Architectural backgrounds • Act as the ‘single point of contact’ internally and externally to coordinate Council’s input from concept stage through the lost design review to the handover and Defects Liability Period – limits answer shopping • Goal is to minimise non-standard and non-performing assets being contributed to Council

Our Current Work in Progress • Approximately 30 projects with Queensland Government agencies. • Queensland Department of Transport and Main Roads • Economic Development Queensland (EDQ) • Queensland Rail Scale • Range from large scale billion dollar projects like the Gateway Upgrade North, Airport Link; Major Intersection upgrades like Mains/Kessels Road Intersection Upgrade, Mt Gravatt-Capalaba Road; Busway projects (Inner Northern Busway, Eastern Busway 1 & 2); Rail corridor projects and station upgrades to entire subdivisions through EDQ. New Projects • Ipswich Motorway – Rockies to Darra • Logan Enhancement Project

Building Trust • No delegation powers, we act on behalf of the Asset Owners, Planners and Deliverers within Council • Built a reputation for involving stakeholders early and fighting for outcomes • Responding to customer correspondence • Have done pay-for-service agreements in the past with project contractors for guarantees of service e. g. Airport Link/Gateway Upgrade North (GUN)

Managing Stakeholders Deal with many stakeholders, often with competing priorities. • • Parks (open space and natural areas) Open and enclosed drainage Roads Public and active transport Intelligent Transport Systems/duct and fibre Congestion reduction Public art Development assessment

Council Engineer Embedded in Projects • Senior Project Engineer • Embedded within the GUN project at request of the Queensland Government • Attends contractor and project meetings • Funded through the project • Has saved in excess of $20 M in upfront and ongoing costs by identifying issues early • Project benefits – faster turnaround time and single point of contact into Council • Memorandum of Understanding (MOU) for Senior Project Engineer – roles and expectations • Mo. U between Council and the Queensland Government (TMR) • Proposed Interface Deed for Logan Enhancement Project • Interface Deed will now be a standard requirement for major projects with the Queensland Government

EDQ and Council • Three Priority Development Areas with new ones on the way • Understanding drivers, motivations and timelines • Don’t be afraid to provide frank advice Recent Developments • Mo. U • Technical Working Groups and Steering Committee • Fitzgibbon Asset Audit

What have we learnt? • Make one area responsible – centralise your accountability • Good relationships drive positive outcomes • Formal agreements can never have too much detail – people move on but agreements stay • The contractor acts on behalf of the Queensland Government – not you • Agree early on separation lines • Clarify standards and ensure any Interface Agreements/Mo. Us reference your requirements • Have a formal mechanism to resolve issues as a back up • Clarify where things will be a cost to the project – assessments/fees/permits/licences • Fight for what’s important

Learnings continued • Inclusion of Asset Owner/Deliverer/Manager as part of asset design review and acceptance process • Inclusion of revised subdivision guidelines as part of the new City Plan • Ongoing consultation with asset stakeholders to revise existing processes and information requirements for the acceptance of contributed assets • Returned Works documents stored centrally • Clarifying the process for where information goes post acceptance and handover to Asset Owners and Deliverers

Questions? Thanks for listening.