Part 3 Staffing Activities Recruitment Chapter 5 External

Part 3 Staffing Activities: Recruitment Chapter 5: External Recruitment Chapter 6: Internal Recruitment Mc. Graw-Hill/Irwin Copyright © 2009 by The Mc. Graw-Hill Companies, Inc. , All Rights Reserved.

Part 3 Staffing Activities: Recruitment Chapter 5: External Recruitment

Staffing Organizations Model Organization Mission Goals and Objectives Organization Strategy HR and Staffing Strategy Staffing Policies and Programs Support Activities Core Staffing Activities Legal compliance Planning Job analysis Recruitment: External, internal Selection: External, internal Employment: Decision making & final match Staffing System and Retention Management 3 5 -3

Chapter Outline Recruitment Planning l Organizational Issues l Administrative Issues l Recruiters l Strategy Development l Open Versus Targeted Recruitment l Recruitment Sources l Recruiting Metrics l Searching l Communication Message l Communication Medium l Applicant Reactions l Reactions to Recruiters l Reactions to the Recruitment Process l Transition to Selection l 4

Chapter Outline Recruitment Planning l Organizational Issues – plan must be made to coordinate the identification and attraction of applicant l Administrative Issues – no. of contacts to be made, recruiters to be used, budget, resources – successful recruitment campaign l Recruiters l Strategy Development l Open Versus Targeted Recruitment l Recruitment Sources l Recruiting Metrics l Searching l Communication Message l Communication Medium l 5

Chapter Outline Recruitment Planning l Organizational Issues – plan must be made to coordinate the identification and attraction of applicant l Administrative Issues – no. of l Recruiters l Strategy Development l Open Versus Targeted Recruitment l Recruitment Sources l Recruiting Metrics l Searching l Communication Message l Communication Medium l Applicant Reactions l Reactions to Recruiters l Reactions to the Recruitment Process l Transition to Selection l 6

Discussion Questions for This Chapter l l l List and briefly describe each of the administrative issues that needs to be addressed in the planning stage of external recruiting. List 10 sources of applicants that organizations turn to when recruiting. For each source, identify needs specific to the source, as well as pros and cons of using the source for recruitment. In designing the communication message to be used in external recruiting, what kinds of information should be included? What are the advantages of conveying a realistic recruitment message as opposed to portraying the job in a way that the organization thinks that job applicants want to hear? What nontraditional inducements are some organizations offering so that they are seen as family-friendly organizations? What result does the organization hope to realize as a result of providing these inducements? 7

Recruitment Planning: Organizational Issues l In-house vs. external recruitment agency l Many companies do recruiting in-house -frequents recruitment l Recommended approach for large companies Smaller companies/lower turn over may rely on external recruitment agencies In-houses needed to minimized recruitment cost l l Individual vs. cooperative recruitment alliances l Cooperative alliances involve arrangements to share recruitment resources, cooperative – small O Centralized vs. decentralized recruitment - Centralized – by HR; Decentralized – by dept. l 8

Recruitment Planning: Administrative Issues Use of HRIS to integrate filing requisitions, budget & process flow l Requisitions l l Number of contacts – no of applicants l l Exh. 5. 1: Personnel Requisition – small company x requisitions form Yield ratio - Relationship of applicant inputs to outputs at various decision points Types of contacts l l Qualifications to perform job must be clearly established Consideration must be given to job search and choice process used by applicants 9

Exh. 5. 2: Example Recruitment Budget l Should recruitment expenses be charged to HR or to the business unit using HR services? l l Most organizations charge the HR department, possibly to encourage each business unit to use the recruitment services of the HR group May result in the business unit users not being concerned about minimizing costs. 10

Recruitment Planning: Administrative Issues (continued) l Development of a recruitment guide – a formal document that details the process to be followed to attract applicants to the job l Ex. 5. 3: Recruitment Guide for Director of Claims - details Process flow and record keeping-where & how to look applicants – use information system l Recruiters l l l Selecting recruiters –strong interpersonal skill, knowledge on O, job, career related issues, technology skills- develop KSAOs to select recruiters – could be HR, Line M or employees Training recruiters – may be their not from HR in technology skills, marketing, ethical issues in recruitment 11

Discussion questions l List and briefly describe each of the administrative issues that needs to be addressed in the planning stage of external recruiting. 12

Considerations Related to Recruiters: Selection l Desirable characteristics of recruiters l l l Strong interpersonal skills Knowledge about company, jobs, and career-related issues Technology skills Enthusiasm Various sources of recruiters l l l HR professionals Line managers Employees 13

Considerations Related to Recruiters: Training l Traditional areas of training l l Interviewing skills, job analysis, interpersonal skills, laws, forms and reports, company and job characteristics, and recruitment targets Nontraditional areas of training l Technology skills, marketing skills, working with other departments, and ethics 14

Strategy Development Open vs. targeted recruitment Choosing an audience Open – everybody can apply; advantages – fair, more candidate, disad. - time Targeted – identify segments in the labor market where qualified candidate are likely to be. l Recruitment sources – pg. 215 l l l Choosing ways to get the message out Recruiting metrics –exh. 5. 5, pg 232 -233 l Assessing the effectiveness of recruiting methods 15

Open vs. Targeted Recruitment Open recruitment l Targeted recruitment l l l l l Key KSAO shortages Workforce diversity gaps Passive job seekers or noncandidates Former military personnel Employment discouraged Reward seekers Former employees Reluctant applicants 16

Ex. 5. 4 Making the Choice Between Open and Targeted Recruiting 17

Recruitment Sources l l l l Applicant initiated Employee referrals Employee networks Advertisements Employment websites Colleges and placement offices Employment agencies l l l Executive search firms Professional associations and meetings Social service agencies Outplacement services Job fairs Co-ops and internships 18

Features of High-Impact Organizational Websites l Easily navigated l A “job cart” function l Résumé builders l Detailed information on career opportunities l Clear graphics l Allow applicants to create profiles l Self-assessment inventories 19

Employee Referrals l One of the most common recruiting methods l Finds candidates who are better informed about organizational culture and values l Lower turnover rates l Often boosted by providing cash bonuses to employees who refer successful candidates 20

Employment Websites l Functionality l l Ability to create and approve job requisitions online Manage recruiting tasks Track the progress of open positions and candidates Report on recruiting metrics like time to hire, cost per hire, or equal employment opportunity (EEO) l General websites l l l Attract a wider variety of potential applicants Reach includes millions of users Niche websites l l Target individuals with specific skill sets Qualified and motivated user base 21

Metrics for Evaluating Recruiting Methods Quantity l Quality l Cost l Impact on HR Outcomes l l l Employee satisfaction Job performance Diversity Retention Ex. 5. 5 Potential Recruiting Metrics for Different Sources 22

Discussion question l List 10 sources of applicants that organizations turn to when recruiting. For each source, identify needs specific to the source, as well as pros and cons of using the source for recruitment. 23

Communicating message l To communicating message to applicants could focus on conveying realistic, employment brand, or targeted information. Realistic – portrays the O and jobs as they really are – ex. RJP Employment brand – portrays good company tag Targeted message- concentrate to particular audience 24

Ex. 5. 7 Comparing Choice of Messages 25 5 -25

Discussion questions In designing the communication message to be used in external recruiting, what kinds of information should be included? l What are the advantages of conveying a realistic recruitment message as opposed to portraying the job in a way that the organization thinks that job applicants want to hear? l What nontraditional inducements are some organizations offering so that they are seen as familyfriendly organizations? What result does the organization hope to realize as a result of providing these inducements? l 26

Searching: Communication Medium l Recruitment brochures l Videos and videoconferencing l Advertisements Classified advertisements l Online advertisements (banner ads) l Radio and television advertisements l l Organizational websites l Direct contact (telephone or e-mail) 27

Applicant Reactions l Reactions to recruiters l l Influence of recruiter vs. job characteristics Influence of recruiter on attitudes and behaviors Demographics of recruiters Influential recruiter behaviors l l Warmth and knowledge of the job Reactions to recruitment process l l Relationship of screening devices to job Delay times in recruitment process Funding of recruitment process Credibility of recruiter during recruitment process 28

Transition to Selection l Involves making applicants aware of Next steps in hiring process l Selection methods used and instructions l Expectations and requirements l 29

Ethical Issues l Issue 1 l l Many organizations adopt a targeted recruitment strategy. For example, Home Depot has targeted workers 50 and above in its recruitment efforts, which include advertising specifically in media outlets frequented by older individuals. Other organizations target recruitment messages at women, minorities, or those with desired skills. Do you think targeted recruitment systems are fair? Why or why not? Issue 2 l Most organizations have in place job boards on their web page where applicants can apply for jobs online. What ethical obligations, if any, do you think organizations have to individuals who apply for jobs online? 30