Parliamentary Procedure 1 Definition Correct rules for conducting

Parliamentary Procedure • 1 • Definition –Correct rules for conducting or running a successful meeting • 3 goals of Parliamentary Procedure –Make meeting run smoothly –Assure everyone gets to voice their opinion –Maintain Order • Official Rule Book –Roberts Rules of Order

• 2 • Other Important Information –Majority » minimum number of members that must vote for a motion for it to pass (MORE THAN HALF) –Everyone gets the chance to voice their opinion –Everyone gets the chance to Vote –Only one topic at a time can be discussed

Main Motions • 3 • Used to introduce ideas to the group • Must be stated in the form –I Move that –I Move to • Only one main motion at a time • Requires a second • Amendable- Can Be Changed • Debatable- Can be talked about • Majority Vote

Main Motions Continued • 4 • The person who makes a motion can not talk against it • Main motions can be reconsidered • Can not interrupt another speaker • Proper Example: Mr President, I move that the chapter participate in crops judging this year.

Steps to handling a Main • Motion 5 • Stand & be recognized by President • President recognizes you by name • Motion is correctly stated • Motion is seconded • Motion is repeated by President • Motion is discussed • Motion is voted on • Results of vote announced by President

Amendments • 6 • Purpose –Used to modify a main motion • Must be related to the original topic • Can be amended in 4 ways –Insert, Add, Striking Out, or Striking out and inserting • Requires a second • Amendable • Debatable • Majority Vote

Amendments continued • 7 • Improper amendments –any thing not related –frivolous or absurd –leave an incoherent wording • Proper Example: –Motion on floor: The FFA buy a boat. –Amendment: Mr President, I move to amend the motion by inserting speed in front of boat. The motion would read that the FFA buy a speed boat.

Amendment to an Amendment • 8 • Purpose –Make an amendment more specific • Requires a second • Debatable • Not amendable • Majority vote

Amendment to an Amendment • • Proper Example: –Madam President, I move to amend the amendment by inserting Triton in front of speed. So the final motion with if all amendments pass would read, I move that the FFA chapter buy a Triton speed boat. 9

Adjourn • 10 • Purpose –To end the Meeting • Needs a second • Not Amendable • Not Debatable • Majority Vote • Proper example –Mr president, I move to adjourn.

Recess • 11 • Purpose –allows for a short break • Needs a second • Amendable • Debatable • Majority Vote • Must specify the length of time • Proper example –Mr President, I move to take a 5 minute recess.

To lay on the table • 12 • Purpose –Delay the motion until later in the meeting or until the next meeting • Requires a second • Not amendable • Not debatable • Majority Vote • Proper example: –Mr. President, I move to lay this motion on the table

Previous Question • 13 • Purpose –To force an immediate Vote on the motion • Requires a second • Not amendable • Not Debatable • 2/3 Vote • Proper example: –Madam President, I move the previous question

Refer to Committee • 14 • Purpose –let a small group finalize details • Requires a Second • Amendable • Debatable • Majority Vote • 2 ways to appoint a committee –Standing Committee –Special Committee

Refer to Committee Continued • 15 • President must specify when the committee should report back to the chapter –Usually next regular meeting • Committee can be give full power to act • Proper example: –Mr President, I move that we refer this motion to the Leadership Committee

Division of the house • 16 • Purpose –forces an immediate revote by hand • Does not require a second • Not amendable • Not debatable • No vote needed • Proper form –by standing and saying “I call for a division of the house”

Postpone Definitely • 17 • Purpose –delay the motion to a specific time or date • Requires a second • Amendable • Debatable • Majority Vote • Proper example: –Madam President, I move to postpone this motion until _______.

Postpone Indefinitely • 18 • Purpose –To kill a main motion • Requires a second • Not Amendable • Debatable • Majority Vote • Proper Example: Mr President, I move to Postpone this motion indefinitely

Point of Order • 19 • Proper example –Mr President, I rise to a point of order. –President says, “State your point” –After member states point, president says “your point is well taken” or “Your point is not well taken”

Point of Order • 20 • Purpose –when a member thinks the rules of parliamentary procedure are being violated. • Does not require a second • Not amendable • Not debatable • President decides on verdict

To take from the table • 21 • Purpose –Take a motion that is on the table off of the table. • Requires a second • Not amendable • Not debatable • Majority vote • Proper Example –I move to take the motion that reads to buy a boat from the table.

Appeal • 22 • Purpose –reverse the decision of the chairman, after they have made an error. • Requires a second • Not amendable • Debatable • Majority vote

Appeal • 23 • Proper Example –Mr President I appeal the decision of the chair. –President should say “Appeal the decision of the chair has been called, all those who wish to uphold the decision of the chair say I, all opposed same sign. ”

Change Presiding Officer • 24 • Purpose –to allow the president to express his/her opinion on the motion being discussed • No second / No debate / No amendments • The officers switch back AFTER the item of business has been completed. • Requested by a member by asking the president “I’d like to hear your views on this matter”

Rescind • 25 • Purpose –To REPEAL PREVIOUS ACTION • Requires a Second • Debatable • Amendable • 2/3 majority vote • Proper Example –Madam President, I move that we reconsider the vote to buy a boat.