Parks and Recreation Fee Structure DRAFTRecommendation Presented by
Parks and Recreation Fee Structure DRAFT-Recommendation Presented by: L. Santangelo October 4, 2011
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Fee Proposal Timeline: Ø June 28, 2011 -Presented to City Council at Workshop Ø July 13, 2011 -Presented to Leisure Services Advisory Committee • Comments heard from representatives of: Volusia/Flagler YMCA Flagler Premier Soccer • Recommendations of LSAC: 1. Increase monetary gap of hourly facility reservation fee between Individuals/Non-Profits and for Profit groups 2. Field Lining fees more equitable 3. Athletic Equipment rental fee-make this fee a deposit that is refundable upon return/condition of equipment Ø August 9, 2011 -Revised Proposal approved by LSAC Ø September 27, 2011 -Revised Proposal presented to City Council 3
Why charge fees? ØExclusivity of Use - Customer is requesting reservation of a facility. (e. g. , pavilion reservation, field reservation, meeting room reservation etc. ) ØReimbursement for services requested - Customer request a City service. (e. g. , field lining, increased garbage collection, lighting) ØProgram Registration – Program presented by the Palm Coast Parks and Recreation Department ØParticipation or Registration Fee – Customer reserves a facility to conduct a program/event/seminar that is open to the public, but a fee is being charged to the participant ØTournaments - The customer is hosting an athletic tournament and there is a team and/or individual entrance fee to play. 4
Venue Community Center Room 102 Room 107 Room 108 Current Rate Proposed Rate Individual or Non-Profit Organization Security Deposit $50 Security Deposit (Refundable) $50 $25 Alcohol Permit $25 $15 Hourly Rate $15 (Refundable) Alcohol Permit Hourly Rate (Rate applies to 1 st & 2 nd hour) Hourly Rate (applies to hours 3 & beyond) (one fee applied for each hour; 2 -hour minimum reservation required) $ 5 Room Set Up (by staff) (New) Tables and Chairs 50 guests or fewer 51 guests or more Equipment Rental (New) Deposit (Refundable) Projector/Computer Coffee Pot (30 -cup) $25 $37. 50 $35 $5 5
Venue Community Center Room 102 Room 107 Room 108 Current Rate Proposed Rate For Profit Organization or Business Security Deposit $50 Security Deposit Alcohol Permit $25 Hourly Rate $18 Hourly Rate $25 (Refundable) (Rate applies to 1 st & 2 nd hour) Hourly Rate (applies to hours 3 & beyond) $50 (Refundable) (one fee applied to each hour; 2 -hour minimum reservation required) $ 10 Room Set Up (by staff) (New) Tables and Chairs 50 guests or fewer 51 guests or more Equipment Rental (New) Deposit (Refundable) Projector/Computer Coffee Pot $25 $37. 50 $35 $5 LSAC Recommendation 6
Venue Current Rate Proposed Rate Park Pavilions Security Deposit Holland Park #2 Holland Park #3 Ralph Carter Park Belle Terre Park Linear Park #1 Linear Park #2 Seminole Woods Waterfront Park Daily Rate (Refundable) $50 Security Deposit $15 Daily Rate (Increased) (Refundable) $50 $25 Rental to conclude by 6: 00 pm, DST Athletic Field Reservation (New) $25 Daily Rate (to coincide with hours of pavilion rental) Athletic Court Reservation (New) $25 Daily Rate (to coincide with hours of pavilion rental) Field Lining (New) Baseball Materials Labor (1. 5 hrs) Soccer/Lacrosse/Football Materials Labor (3 hrs) $34/field $14/field $20/field $71/field $32/field $39/field Athletic Equipment (New) LSAC-refundable upon return/condition Base Set Bocce Set Shuffle Board Set $5 $10 7
Venue Current Rate Proposed Rate Frieda Zamba Swimming Pool Security Deposit (Refundable) Pavilion Reservations during operating hours: Pavilion #1 Pavilion #2 Pavilion #3 Pavilion #4 Daily Rate Daily Admission Fee $50 NO CHANGE $15 + Daily Admission Fee Per Guest $4/Adult $3/Child $3/Senior 8
Venue Frieda Zamba Swimming Pool Current Rate Proposed Rate Pool Reservation After Hours Security Deposit (Refundable) $50 Security Deposit (Refundable) Hourly Rate $75 Reservation Fee 1 st 2 nd (applies to & hour. Number of guards not specified; maximum number of participants not currently specified. ) Hourly Rate $50 (applies to hours 3 & beyond) $150 (2 -hours; 3 guards; max. attendance of 105 guests) Hourly Rate $50 (applies to hours 3 & beyond; 3 guards with max. attendance of 105 guests) Additional Staff Fee (New) **No alcohol permitted with a pool reservation, regardless of age of guests. $50 $25/hour **No alcohol permitted with a pool reservation, regardless of age of guests. 9
Venue Frieda Zamba Swimming Pool Current Rate Proposed Rate Daily Admission Rates Youth (Ages 2 -17) $3. 00 Adult (Ages 18 -64) $4. 00 Seniors (Ages 65+) $3. 00 Youth (group rate 10+) (New) $1. 50 Adult (group rate 10+) (New) $2. 00 Twilight Fee (New) 50% discount (Twilight Fee effective 2 hours prior to closing) Children under the age of 2 Free Seasonal Membership Rates Family $250. 00 Additional Family Members $25. 00 Couple (18 -64) $150. 00 Individual (18 -64) $120. 00 Sr. Couple (65+) $120. 00 Sr. Individual (65+) $75. 00 Youth (2 -17) $120. 00 Quarterly Membership Rates Family $110. 00 Couple (18 -64) $70. 00 Individual (18 -64) $50. 00 Children under the age of 2 Free Seasonal Membership Rates Family $250. 00 Additional Family Members $25. 00 Limited Family (Name change) $150. 00 Individual (2 -64) $120. 00 Sr. Couple (65+) $120. 00 Sr. Individual (65+) $75. 00 Quarterly Membership Rates Family $110. 00 Limited Family (Name change) $70. 00 Individual (18 -64) $50. 00 10
Venue Current Rate Athletic Facility Reservations No fees currently charged: Indian Trails Sports Complex Indian Trails Middle School Ralph Carter Park James Holland Memorial Park Seminole Woods Park Belle Terre Park Permit Processing Field Reservations Field Lining Field Lights Score Board Proposed Rate Seasonal Permit-Soccer, etc. $40/team Fee includes 1 time per week field lining; Score Board equipment deposit Seasonal Permit-Baseball $13/team* Fee includes field lining; Score Board equipment deposit Field Lining Baseball Materials Labor (1. 5 hrs) $34/field $14/field $20/field Soccer/Lacrosse/Flag Football Materials Labor (3 hrs) $71/field $32/field $39/field Field Lights $10/field/hour Score Board $10/Reservation Seasons: Fall Winter Spring Summer 3 rd Sunday of August to 3 rd Saturday of November (13 weeks) 1 st Sunday of November to 3 rd Saturday of February (13 weeks) 3 rd Sunday of February to 3 rd Saturday of May (13 weeks) 3 rd Sunday of May to 3 rd Saturday of August (13 weeks) *Error in calculation of baseball seasonal permit. 11
Venue Athletic Tournaments Indian Trails Sports Complex Indian Trails Middle School Ralph Carter Park James Holland Memorial Park Seminole Woods Park Belle Terre Park Current Rate No Tournament Fees Charged Groups requesting use of facilities for tournaments currently pay Special Event Fees associated with event. Proposed Rate Security Deposit (Refundable) Field Reservation 1 Field/Park Site 2 Fields/Park Site 3+ Fields/Park Site $250/day $110/field/day $85/field/day $60/field/day (Includes field preparation & lining, trash pickup, restroom cleaning and restocking) Score Board Equipment Deposit $50/Score Board Concession Rental (when available) $100/day (Includes utilities; renter must comply with vendor agreements retained by the City of Palm Coast) Field Lights $10/field/hour Special event fees for services required would apply to all tournaments. 12
Additional Considerations: ü Electricity Fee for vendors of tournaments? $25/vendor/day ü Discount on Seasonal Permit fee when organization brings tournaments to the facility: ü 1 -3 Tournaments 10% off seasonal permit (total) ü 4 -6 Tournaments 25% off seasonal permit (total) ü 7+ Tournaments 35% off seasonal permit (total) Discount would apply to the seasonal permit fees in which the tournament would be held. 13
Security Deposit/Refundable Banquet/Meeting Room Resident/Non-Profit Non-Resident For Profit Palm Coast Parks/Recreation 305 Palm Coast Parkway, NE Palm Coast, FL 32137 Flagler County Parks/Recreation 1769 East Moody Boulevard Bunnell, FL 32110 St. John's County Parks/ Recreation 2175 Mizell Road St. Augustine, FL 32080 -0333 Daytona Beach Parks/ Recreation 308 S. Dr. Martin Luther King Jr Blvd Daytona Beach, FL 32114 City of Ocala Recreation & Parks $50/Yes $100/Yes N/A $50/Yes $100/Yes $30/2 hrs $5/ea/additional N/A $36/2 hrs. $10/ea/additional $20/hr $120/day $25/hr $150/day $30/hr $200/day $100/1 st hr $50/ea/additional $125/1 st. hr 75/ea/additional N/A $35/hr $265/day $35/hr; 2 -hr Min (M-F) $140/4 -hrs; $17. 50 ea add. hr. (S/S) $50/hour $15/hour Included in rental fee N/A $25 to $50 depending on attendance Equal to Security Deposit/Refundable $50/day up to 99 ppl $35/half-day up to 80 ppl $60/full-day up to 80 ppl No Water/Electric $3 (18 & up) $2 (17 & under) $2. 50/2 -hours (14 & Up) $1. 50/2 -hours (13 & under) Kitchen Reservation Included in rental fee Alcohol Permit Fee $25 Pavilion Reservation Fee Resident/Non-Profit Non-Resident For Profit Pool Daily Admission Adult Youth Senior Pool Memberships (annual) Family Limited Family Individual Sr. Couple Sr. Individual $15/day y $75/day $4 $3 $3 N/A $250 $120 $75 N/A Swimming Pool Facility Rental After Hours $150/2 hrs $50/ea/additional Athletic Fields $50 N/A $50/day $30/da $75/day $100/day N/A $2 $110 N/A $20/hr + $26/hr/guard $35/hr includes 2 guards $100/2 -hr minimum Lifeguards-$10/hour Resident - $100 Non-Resident - $125 For profit - $150 $15 R/$20 NR $20 R/$25 NR $15/hr/field R/$20/hr/field NR $20/hr/field R/$25/hr/field NR Day - $45 (2 hrs. max) Night - $90 (2 hrs. max) Games -$100 1 st; $20 ea. add. (lining, lights included) Works with local groups for tournament fees. Tournament (R) $150/day/field (NR) $200/day/field Practice $25 (no lining) 14
Next Steps: ü Present Fee Resolution to City Council-Business Meeting of October 4 ü Incorporate City Council Recommendations into Fee Resolution ü Implement Fee Resolution upon approval of City Council 15
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