Parks and Recreation Division MultiPurpose Fields Allocation Process

Parks and Recreation Division Multi-Purpose Fields Allocation Process January 27, 2015

Presentation Outline § Background § Parks Advisory Board § Proposed Field Allocation Procedures § Fee Proposal § Requested Action

Presentation Outline § Background § Parks Advisory Board § Proposed Field Allocation Procedures § Fee Proposal § Requested Action

Background § December 2013 BCC gave direction to develop 14 multi-purpose fields at six locations throughout the County § Current field allocation process does not adequately accommodate field usage for new facilities

Background Goals § Maximize field usage § Provide equal access for all youth sports § Open to all skill levels § Reasonable fees

Background Proposed Community Multi-Purpose Fields § Barber Park 3 fields § Dorman Park 2 fields § Morgran Park 3 fields § East Orange Regional Park 3 fields § SJRWMD Property 2 fields § Barnett Park 1 field

Background New Parks Already Under Development Young Pine Park Includes 3 multi-purpose fields, playgrounds, picnic pavilions, and associated infrastructure John Young Park Includes 2 multi-purpose fields, playgrounds, picnic pavilions, and skateboard facility

Background Existing and Planned Multi-Purpose Fields (2016)

Background 2014 Sports Schedules JAN FEB MAR APR MAY JUN JUL AUG OCT SEP NOV POP WARNER FYFCL Schedule Overlap FOOTBALL CFYCL FYSA SOCCER ADULT LEAGUE • February-May FYSA • August-November Off Season ADULT LEAGUE 1 ST-8 TH GRADE • June-July HIGH SCHOOL • December-January LACROSSE DEC

Background Current Field Allocation Process § Primary User receives first right of refusal – Users already established – Annual Agreement outlines guidelines – Pay a per team/season fee § Secondary User reserves open field space – Facility Use Permit issued – Pay hourly rate of $15

Presentation Outline § Background § Parks Advisory Board § Proposed Field Allocation Procedures § Fee Proposal § Requested Action

Parks Advisory Board § BCC requested Parks Advisory Board develop policy § Equitable distribution of field space § Adequacy of fee schedule § Involve all youth sports organizations § Parks Advisory Board convened 10 times over 11 months

Parks Advisory Board § Two public meetings in July and October 2014 § All local organizations invited; § In attendance: • Association of Christian • Youth Sports (Spirit United) • • Central Florida Soccer • • League • • FC Elite Soccer • Florida Kraze Krush Soccer • Florida Lacrosse Association Florida Rush Soccer Hunter’s Creek Soccer Club Orlando City Youth Soccer South Orlando Soccer Club West Orange County Lacrosse Club § Spent 136 volunteer hours working on project

Parks Advisory Board § Created policies on field allocation and fees § Approved Fee Schedule § Multi-Purpose Field Allocation Draft Procedures were approved on November 13, 2014

Presentation Outline § Background § Parks Advisory Board § Proposed Field Allocation Procedures § Fee Proposal § Requested Action

Field Allocation Procedures § Youth Sports Partner Application • 3 -year cycle beginning 2016 (all new parks) • Criteria established to apply for Youth Sports Partnership • Criteria to establish Youth Sports Partners • Minimum • Scoring

Field Allocation Procedures § Minimum Criteria – General membership that is not based exclusively on ability and performance through a “try out” system – Shall be composed of at least 75% Orange County Residents – Must provide a scholarship program for underprivileged youth

Field Allocation Procedures § Scoring Criteria – Proximity to field request – Orange County Resident/Non-Resident – Prior Use/Historical Relationship or References § Scoring Criteria unanimously approved by the Parks Advisory Board

Field Allocation Procedures § Youth Sports Partners are determined – Complete 3 -Year Youth License Agreement • Athletic Facility Management Plan • Field Space Reservation Permit – Fees – Allocation – 4. 5 hours per team/week maximum – Scheduled deadlines – Restricted times on Sunday • Central Florida Soccer League; Barber Park & West Orange Park • West Orange Lacrosse Club; R. D. Keene Park

Field Allocation Procedures § Non-Youth Sports Partner – Permits Issued Based on Availability

Presentation Outline § Background § Parks Advisory Board § Draft Proposed Field Allocation Procedures § Fee Proposal § Requested Action

Fee Proposal § Current Fee Schedule – Primary User • $100 per team/season • $15 per hour outside of season –Secondary User • $15 per hour –All pay extra for lights and concession

Fee Proposal § Current Issues – Low cost recovery for the County – Field reservations without usage – Payment is not timely

Fee Proposal Annual Maintenance Cost Per Field $20, 000. 00 Fertilizer/Pesticide/Herbicide $2, 420 $5, 282 Mowing $1, 600 Sod Repair/Patching $2, 250 Field Marking Top Dressing $4, 200 Irrigation Repairs/Overseeding/Aeration

Fee Proposal Annual Maintenance Costs vs. Fees Collected County Subsidy 38% 62% 100% Cost recovery approx. $20. 83 Current revenue $7. 92 per hour (38%)

Fee Proposal Annual Maintenance Costs vs. Fees Collected County Subsidy 28% 38% 62% 72% 100% Cost recovery approx. $20. 83 Future Revenue $15 per hour (72%)

Fee Proposal § Fee Comparisons – Looked at 7 agencies: • • Seminole County Osceola County Lake County Polk County • Palm Beach County • St. Lucie County • Miami-Dade County – Field Fees varied from $10 -$25 per hour – Light Fees varied from $10 -$40 per hour

Fee Proposal § Proposed Fee Schedule – $15 hourly rate effective 2016 – All new fields / All new users pay $15/hour – Existing users • 2016 • 2017 • 2018 $10/hour $12/hour $15/hour – Lights and concessions fees unchanged

Presentation Outline § Background § Parks Advisory Board § Draft Proposed Field Allocation Procedures § Fee Proposal § Requested Action

Requested Action § Acceptance of Multi-Purpose Field Allocation Procedures § Authorization for the Parks and Recreation Advisory Board to make future changes to the procedures § Adoption of the proposed fee schedule