Parked Finance Documents 6132018 Parked Documents 1 Parked

Parked Finance Documents 6/13/2018 Parked Documents 1

Parked Document Look Up, Review and Next Steps A. Accessing your parked documents this way: 1. Document List button – Transaction code FBV 3 B. Review your parked entry: • Does the entry need to be deleted? • Does the entry need to post? C. Based your review, the “Next Steps” maybe either: • Delete Parked Document – Transaction code FBV 2 • Initiate Workflow – Transaction code FBV 2 • Request for entry to be deleted – Contact Cashier Services 6/13/2018 Parked Documents 2

Parked Document Look Up & Review Part of the BUworks Finance Year-End Close Out Process Web. GUI tab, Click on ECC system link 6/13/2018 Go to Transaction Code -FBV 3 Parked Documents Click on “Document List” button Results is a list of Parked Documents 3

Demo video FBV 3 - Display Parked Document List Button without audio Video Duration: 30 seconds 6/13/2018 Parked Documents 4

Display Parked Document – Document List – FBV 3 BUworks Central Portal Web. GUI ECC System Step 1 - Enter FBV 3 in command bar Step 2 - Click on Document List button Step 3 - Confirm your User Id displays on Enter by field Step 4 - Hit the Execute button Step 5 - Locate parked document Note: The column labeled “CP” (Saved as Complete) indicates journal entry workflow approval has been initiated - In this example none of the listed entries were in workflow. To drill down into entry select, highlight and click on parked document 6/13/2018 Parked Documents 5

Next Steps The next action task depends on the finance Document Type assigned to the parked document. Here is a list of typically finance document types that are entered by distributed users. • Journal Entry Transactions - Document Types • SA - G/L Account Document • ZJ – Grant Non-Cost Transfer • ZK – Grant Cost Transfer • ZV – Grant Cost Transfer Over 90 Days • Cashier Upload Transactions - Document Type • YC - Cash Credit Voucher • Customer Invoice Transactions - Document Type • DG - Customer Credit Memo 6/13/2018 Parked Documents 6

Next Steps for Journal Entry document types Document Types – SA, ZK, ZJ and ZV Delete or Initiate journal entry workflow Delete Journal Entry Initiate Workflow Approval Use Transaction code FBV 2 – Change Parked Document to delete or initiate approval 6/13/2018 Parked Documents 7

Demo video FBV 2 – Change Parked Document Delete Document without audio Video Duration: 40 seconds 6/13/2018 Parked Documents 8

Delete Parked Document – FBV 2 BUworks Central Portal Web. GUI ECC System Step 1 - Enter FBV 2 in command bar Step 2 – Enter Journal Entry document number Step 3 – Click on Menu button, go to Documents and highlight and click on Delete parked document Step 4 – New window will appear, Click Yes to delete document Note: System message will display on bottom left hand side of screen 6/13/2018 Parked Documents 9

To Confirm, Display Deleted Parked Document Using FBV 3 To view the deleted parked document use transaction code - FBV 3 Note: Make a note of the document number, you will need it to display the entry. Line item information will not display and the Document Header window will appear with Doc Status “Z - Parked document which was deleted”. 6/13/2018 Parked Documents 10

Demo video FBV 2 – Initiate Workflow for a Parked Document without audio Video Duration: 55 seconds 6/13/2018 Parked Documents 11

Post Parked Document – FBV 2 BUworks Central Portal Web. GUI ECC System Step 1 - Enter FBV 2 in command bar Step 2 – Enter Journal Entry document number Step 3 – Change document date and posting date to reflect current posting period Step 4 – Click on Save as Complete button to initiate journal entry workflow approval Yellow warning message will appear, hit the “Enter” key on your keyboard to bypass the system message 6/13/2018 Parked Documents 12

Next Steps for Cashier Upload document type entries. If a cashier upload entry was duplicate in error, contact Cashier Services to request for the entry to be deleted. Email: cashier@bu. edu Phone: 617 -353 -3896 6/13/2018 Parked Documents 13

Next Steps for Customer Invoice document types Document Type DG Delete or Post Entry Delete Entry Post Entry Use Transaction code FBV 2 – Change Parked Document to delete or initiate approval 6/13/2018 Parked Documents 14

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The End Thanks for watching Demo videos on Parked Documents BUworks Finance help resources URL: www. bu. edu/tech/support/buworks/help/finance/ BUworks Finance Newsletter URL: www. bu. edu/tech/support/buworks/newsletters/finance-newsletter-archive/ BUworks Finance FAQs URL: www. bu. edu/tech/support/buworks/help/finance/faq-finance/ BUworks Finance Comments & Suggestion URL: www. bu. edu/tech/support/buworks/help/finance/buworks-finance-comments-and-suggestions/ 6/13/2018 Parked Documents Isabel Guillermo SAP Finance System Trainer iguiller@bu. edu 617 -358 -6829 16

Additional help resources can be found here: Quick Reference Guide – How to Display a Journal Entry – FBV 3 www. bu. edu/tech/files/2016/01/FI_GL_How_to_Display_a_Parked_Document_FBV 3_QRG. pdf Quick Reference Guide – How to Change or Delete a Journal Entry – FBV 2 http: //www. bu. edu/tech/files/2016/01/FI_QRG_How-to-Change-or-Delete-a-Journal-Entry_FBV 2. pdf For Cashier Upload help resources: http: //www. bu. edu/tech/support/buworks/help/finance/buworks-cashier-upload-file/ For more help resources go to: www. bu. edu/tech/support/buworks/help/finance/ and click on the word “Journal Entry” 6/13/2018 Parked Documents 17