Parent and Family Engagement Toolkit 119957 September 26

Parent and Family Engagement Toolkit #119957 September 26, 2019 1

Logistics Sign in Restrooms Half day ( 9 -12 ) Break (10: 30 -10: 45) Evaluation / Certificate 2

Professional Learning Essential Agreements Be respectful to others Be an active participant Take care of your needs Use electronic devices as learning tools 3

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5 Purpose of the Law checking off boxes / meet all the requirements 5

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Look at the purpose of the law Share with a neighbor a purpose 7

Parental Involvement “doing to” “telling them what to do” “help complete a task” vs. Parent Engagement “doing with” “listening to their needs” “identify vision / goals and become leaders” 8

Toolkit Includes: ESSA, Section 1116 Title I, Part A Annual Meeting School-Parent Compact Written PFE Policy Reservation of Funds Annual Evaluation Surveys Language and Format Building Capacity 9

Section 1116 To view the parent and family engagement law, click on: http: //tinyurl. com/yb 7 a 6 fdh 10

STATUE 1116 Let’s mark it up… 11

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What is meaningful consultation? 14

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PFE District & Campus Written Policy 16

District Parent & Family Engagement Written Policy 17

Written Parent and Family Engagement Policy STATUTE: Section 1116(a)(2)(A-F), Section 1116(b)(1 -4), Section 1116(c)(1 -5), Section 1116(d)(1 -2), Section 1116(e)(1 -14), and Section 1116(f) http: //tinyurl. com/yb 7 a 6 fdh 18

The LEA policy shall address, at a minimum: Involve parents in the development of the parent and family engagement policy, as well as the district improvement plan; Assist schools to implement parent and family engagement (PFE) activities to improve student performance; Assist schools and parents to build capacity; Coordination of parent and family engagement strategies; Conduct, with meaningful involvement of parents, an annual evaluation of the content and effectiveness of the PFE policy in improving the academic quality of the schools; and Involve parents in the activities of the school, which may include establishing a parent advisory board. 19

Does the policy have to be approved by the School Board? ESSA Statute does not require approval by the board. If it is local policy for all “policies” to be approved by the board then you must follow the most restrictive requirement. 20

Label: c d e f 21

The school policy shall address, at a minimum: Convene an annual meeting to describe the school’s participation in a Title I, Part A program and the right of the parents to be involved; Offer a flexible number of meetings; Include parents in the planning, review, and improvement of the school parent and family engagement (PFE) policy and programs; Timely information about parent activities, a description and explanation of the school curriculum and forms of academic assessment and expected achievement levels; and The school-parent compact which addresses the importance of communication between school and home. 22

The school policy for targeted assistance campuses will be distributed only to parents and families of the children identified to receive Title I, Part A services. 23

RESOURCES Publication: Developing a Written Parent and Family Engagement Policy http: //tinyurl. com/ybjb 6 v 4 t Power. Points Comprehensive Needs Assessment http: //tinyurl. com/y 9 pxfy 8 l Parent and Family Engagement Policy http: //tinyurl. com/y 8 wxx 8 uy 24

MORE RESOURCES 1 2 3 District and School Policy One-Pager District Policy Checklist School Policy Checklist • http: //tinyurl. com/y bw 4 rsds • http: //tinyurl. com/y 9 de 47 yv • http: //tinyurl. com/y dxa 8 pad 25

MORE RESOURCES 1 2 Sample District & Campus Policies District Template: • http: //tinyurl. com/yagol 7 gh Campus Template: http: //tinyurl. com/yddeoc 3 x http: //tinyurl. com/y 8 qn 4 pst 26

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Parent & Family Engagement School Policy Checklist 28

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Title I, Part A Annual Meeting 30

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Title I, Part A Annual Meeting Section 1116 (c)(1 -2) Each school served under this part shall… convene an annual meeting, at a convenient time, to which all parents of participating children shall be invited and encouraged to attend, to inform parents of their school's participation under this part and to explain the requirements of this part, and the right of the parents to be involved; offer a flexible number of meetings, such as meetings in the morning or evening, and may provide, with funds provided under this part, transportation, child care, or home visits, as such services relate to parental involvement. 32

Section 1116(c)(2)addresses that you SHALL offer a flexible number of meetings…. That is inclusive of the annual meeting and all other required meetings. The emphasis is on “flexible” to ensure you are trying to accommodate the needs of parents and families. 33

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The annual meeting shall address, at a minimum: An explanation of the Title I, Part A program The right of parents to be involved and how they can support their child’s learning, including information about curriculum and assessment The school parental involvement policy The school-parent compact Parent-Teacher conferences (required at elementary) The annual evaluation of the parental involvement policy The Title I, Part A 1% set-aside and the parents role in determining the distribution of funds 35

Title I, Part A Annual Meeting Annual Parent Meeting Many schools incorporate their annual meeting into their “Back to School Night. ” … however Annual Meeting, Must allow adequate time to cover required topics parent invite Agenda (separate titled agenda) Parent sign in Meeting minutes It is best to offer a second annual meeting on another day and different time to meet the needs of the parents and families. 36

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Power. Point Annual Meeting Power. Point Template, Annual Title I, Part A Meeting https: //tinyurl. com/ya 2 gjw 2 u 38

FORMS for ANNUAL MEETING https: //tinyurl. com/ya 2 gjw 2 u Sample Annual Meeting Agenda Fall Sample Sign. In Sheets Spring Sample Minutes 39

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Funding 41

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Reservation of Funds Any district with a Title I, Part A allocation exceeding $500, 000 is required by statute to set-aside, at a minimum, 1% of its Title I, Part A allocation for parent and family engagement. Of that 1%, 10% may be reserved at the LEA for system-wide initiatives and administrative expenses related to parent and family engagement Of the 1%, 90% MUST be allocated to the Title I schools in the LEA to implement school-level parent and family engagement Title I parents have the right to be involved in the decisions regarding how these funds will be used for parent and family engagement activities 43

1% Set-Aside 10% of 1% 1% Set-Aside Full Allocations of $500, 000 or more, must set aside 1% for parent and family engagement Of the 1%, no more than 10% can be reserved at the district level (of the 1%, at least 90% must be 44 44 used at the campus level)

Reservation of Funds Section 1116 (a)(3) The district shall involve parents and families of Title I, Part A participating children in decisions about how funds reserved for PFE are allotted for parental involvement activities with priority given to high need schools. The involvement of parents should be in a manner consistent with the definition of PFE. A district may choose to use its district-wide parent advisory council (if it has one) to provide advice on this and other matters relating to Title I, Part A programs. 45

School Parent Compacts Section 1116(d) As a component of the school-level parent and family engagement policy developed under subsection (b), each school served under this part shall jointly develop with parents for all children served under this part a school-parent compact that outlines how parents, the entire school staff, and students will share the responsibility for improved student academic achievement and the means by which the school and parents will build and develop a partnership to help children achieve the State's high standards… 46

School Parent Compact 47

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Every campus receiving Title I, Part A funds, schoolwide and targeted assistance, is required to develop a written schoolparent compact. The compact shall be developed jointly with parents and families, and agreed upon by parents and families, and distributed to parents and families. School-Parent Compact 49

School-Parent Compact The compact serves as a reminder of shared responsibility for school and home to work together to improve student achievement. It is a document that explains what families and schools can do to help children reach high academic standards of excellence. The compact is passion in print. It is like a compass pointing toward the destination “student success. ” the compact is NOT about student behavior but about student achievement. 50

Are signatures required? No, signatures are not required. A campus can ask parents to sign and return but they can not require it. Just a thought…If you have parent(s) return the document, then they do not have it to review, as needed. 51

The school-parent compact shall address, at a minimum: The school’s responsibility to provide high-quality curriculum and instruction Meeting the State’s challenging academic standards Ways in which parents will be responsible to support their child’s learning The importance of regular two-way, meaningful communication The value of annual parent-teacher conferences, required in elementary schools Frequent reports of student progress Reasonable access to school staff, which includes 52 opportunities for parents to observe and volunteer in their child’s class

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The school-parent compact shall address, at a minimum, continued: Reasonable access to school staff, which includes opportunities for parents to observe and volunteer in their child’s class CLASSROOM OBSERVATION - Things to consider: Must follow local policy Be aware of testing schedule(s) VOLUNTEERS - Things to consider: Volunteers need to be trained Volunteers need to be aware of FERPA requirements If volunteer is going to work alone with students one-on-one or in a group setting, it is important to conduct a background check 55

RESOURCES Publication: Five Steps to Success for Developing School-Parent Compacts http: //tinyurl. com/y 7 cgtsjw Power. Points Five Steps to Success for Developing School-Parent Compacts https: //tinyurl. com/yb 5 hcevt Let’s Revive Our Compact http: //tinyurl. com/y 9 popvxt 56

MORE RESOURCES 1 Six Tips on Compacts • http: //tinyurl. co m/y 9 zhrr 2 b 2 School Parent Compact Checklist • https: //tinyurl. co m/ybr 235 uy 3 4 Compact Samples Compact One. Pagers • https: //tinyurl. co m/y 99 js 7 gn • https: //tinyurl. co m/y 7 gorvnf 57

The school-parent compact for targeted assistance campuses will be distributed only to parents and families of the children identified to receive Title I, Part A services. 58

School-Parent Compact Checklist 59

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Annual Evaluation 61

Annual Evaluation According to statute, every LEA receiving Title I, Part A funds is required to evaluate annually the effectiveness of their PFE policy and its programs. Specifically, the evaluation should attempt to identify the success of the PFE policy in improving the academic quality of the schools. 62

Annual Evaluation The emphasis is upon affirming the connection between student improvement and effective home-school communication and partnership. The evaluation should identify the strengths and weaknesses of the strategies in the PFE policy for advancing student achievement. The evaluation is also expected to identify barriers to greater participation by parents. 63

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Annual Evaluation Section 1116 (a)(2)(D) The policy SHALL describe how the LEA WILL… Conduct, with meaningful involvement of parents and family members, an evaluation of the content and effectiveness of the parent and family engagement policy in improving the academic quality of schools, including… (next slide) 65

Annual Evaluation The evaluation SHALL identify: Barriers to greater participation by parents in activities (with particular attention to parents who are economically disadvantaged, disabled, have limited English proficiency, have limited literacy, or of any racial or ethnic minority background) The needs of parents and family members to assist with the learning of their children, including engaging with school personnel and teachers Strategies to support successful school and family interactions. 66

SURVEYS Programs that are especially effective at engaging families often conduct surveys to gather information from families. Surveys can assist in building strong bridges with all stakeholders, because it lets them know you value their input and ideas; it helps to create valuable partnerships. Sample surveys http: //tinyurl. com/ya 2 mwj 5 l 67

SURVEY TIPS Keep questions simple and straight forward. Annually conduct a survey to record changes and set priorities. Surveys need to be truly anonymous. Have completed surveys returned in 48 hours. Tabulate the return rate for each survey. Participants should be able to respond easily. Keep open-ended responses to a minimum. Beware of timing of survey. Accept the good and the not-so-good results. Keep surveys short, manageable, and USEFUL. SHARE RESULTS with ALL stakeholders in a timely manner. Make no assumptions. Objective questions are more reliable. 68

Section 1116(b)(1) Language and Format 1116 Section 1116(e)(5) Go to Section 1116 http: //tinyurl. com/yb 7 a 6 fdh 69

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Language and Format § To maintain regular, meaningful, two-way communication the message needs to be understood by the parents and family. § LEAs and schools send a lot of information to families: the student handbook, the parental involvement policy, the school-parent compact, the school report card, various notifications, surveys, etc. § Yet, many parents and families are unable to respond either due to limited literacy or possessing a home language other than English. § As a result, it is essential to provide information to families in a format, and to the extent practicable, in a language they can understand. 71

What is practicable? Let’s Define Practicable Please note, it says practicable not practical. Practicable means able to be done If you are able to do it; then you should be translating into necessary languages 72

If it is not practicable to provide the information in print, ask a parent translator to read the notification in the home language to the family. If necessary, record the translation and make it available as a pod-cast or on a CD or a DVD. 73

Campus must have a translation procedure in place. A campus can use a district translation procedure. 74

Building Capacity 75

• Title I, Part A, Section 1118 (e) of the Elementary and Secondary Education Act of 1965 requires that the six SHALLS stated in the law under Building Capacity for Involvement are met as well as documented. • The law also provides eight additional MAYS (that are not required, but are allowable) to ensure meaningful capacity building in parents. 76

BUILD = To Grow or Develop + Parent + CAPACITY = Capability to perform/produce Reaching maximum potential Power to learn/retain knowledge 77

Building Parent Capacity Is… Equipping parents with skills and competencies which they would not otherwise have Training or mentoring that increases the skills of people or of a community Creating a sustainable infrastructure necessary to meet the needs of parents to ensure academic achievement and student success 78

• Title I, Part A, Section 1118 (e) of the Elementary and Secondary Education Act of 1965 requires that the six SHALLS stated in the law under Building Capacity for Involvement are met as well as documented. • The law also provides eight additional MAYS (that are not required, but are allowable) to ensure meaningful capacity building in parents. 79

1 Each school LEA that receives Title I funds SHALL provide assistance to parents of children served by the school or local educational agency, as appropriate, in understanding such topics as the State’s academic content standards and State student academic standards, State and local academic assessments, the requirements of this part, and how to monitor a child’s progress and work with educators to improve the achievement of their children; Section 1118 (e) (1) 80

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6 Each school and local educational agency that receives Title I funds SHALL provide such other reasonable support for parental involvement activities under Title I as parents may request Section 1118 (e)(14) 85

1 Involve parents in the development of training for teachers, principals, and other educators to improve the effectiveness of such 2 Provide necessary literacy training from funds received under this part if the LEA has exhausted all other reasonably available sources of funding for such training 3 Pay reasonable and necessary expenses associated with local parental involvement activities, including transportation and child care costs, to enable parents to participate in school-related meetings and training sessions 4 Train parents to enhance the involvement of other parents 86

5 Arrange school meetings at a variety of times, or conduct inhome conferences between teachers or other educators, who work directly with participating children, with parents who are unable to attend such conferences at school, in order to maximize parental involvement and participation 6 Adopt and implement model approaches to improve parental involvement 7 Establish a districtwide parent advisory council to provide advice on all matters related to parental involvement in programs supported under this section 8 Develop appropriate roles for community-based organizations and businesses in parent involvement activities 87

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The goal for building capacity eclipses programs; it is about establishing partnerships among the school, parents, and the community with the priority of improving student academic achievement. 90

Power. Points Building Capacity Requirements http: //tinyurl. com/y 9 hvbhj 7 RESOURCES Constructing a Parent and Family Engagement Program to Build Capacity http: //tinyurl. com/y 9 vokhpy Building Capacity One-Pager http: //tinyurl. com/ycwgygu 4 91

For more resources and information, visit our website at https: //tinyurl. com/ybksegwm 92 92

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