Paradigm Publishing Inc 1 Objectives Chapter 4 Customizing

© Paradigm Publishing, Inc. 1 Objectives

Chapter 4: Customizing Paragraphs Performance Objectives Ø Ø Ø Ø Ø Paragraph Borders and Shading Customize Borders and Shading Sort Text in Paragraphs Manipulate Tabs on the Horizontal Ruler CHECKPOINT 1 Tabs Dialog Box Cut, Copy, and Paste Text Use the Clipboard Use Paste Special CHECKPOINT 2 © Paradigm Publishing, Inc. 2 Objectives

Paragraph Borders and Shading Every paragraph you create in Word is surrounded by an invisible frame, and a border can be applied to that frame. Ø You can apply the border to a specific side of the paragraph or to all sides. Ø You can also customize the type of border line and add shading to fill the border. Ø When you add a border to a paragraph of text, the border expands and contracts as you insert or delete text from the paragraph. Ø © Paradigm Publishing, Inc. 3 Objectives

Paragraph Borders and Shading - continued To insert a paragraph border using the Borders button: 1. Select the desired text. 2. Click the Borders button arrow. 3. Click the desired border at the drop-down list. © Paradigm Publishing, Inc. Borders button arrow 4 Objectives

Paragraph Borders and Shading - continued If you want shading applied behind specific text, select the text, click the Shading button arrow, and then click the desired color at the drop-down gallery. Ø If you want shading applied behind the entire paragraph, position the insertion point in the paragraph without selecting text, click the Shading button arrow, and then click the desired color at the drop-down gallery. Ø © Paradigm Publishing, Inc. 5 Objectives

Paragraph Borders and Shading - continued To apply paragraph shading: 1. Select the desired text or click in the desired paragraph. 2. Click the Shading button arrow. 3. Click the desired shade in the drop-down gallery. © Paradigm Publishing, Inc. Shading button arrow 6 Objectives

Customize Borders and Shading To customize borders: 1. Click the Borders button arrow. 2. Click the Borders and Shading option at the drop-down list. 3. Specify the desired border, style, color, and width. 4. Click OK. Borders and Shading option © Paradigm Publishing, Inc. 7 Objectives

Customize Borders and Shading - continued Ø Click the sides, top, or bottom of the preview area to insert or remove a border. Line styles Preview Line colors Line width © Paradigm Publishing, Inc. 8 Objectives

Customize Borders and Shading - continued To customize shading: 1. Click the Borders button arrow. 2. Click the Borders and Shading option at the drop-down list. 3. Click the Shading tab. 4. Specify the desired shading. 5. Click OK. Borders and Shading option © Paradigm Publishing, Inc. 9 Objectives

Customize Borders and Shading - continued Shading tab shading options Preview pane © Paradigm Publishing, Inc. 10 Objectives

Customize Borders and Shading - continued To change the borders and shading options: 1. Click the Borders button arrow. 2. Click the Borders and Shading option at the drop-down list. 3. Click the Borders tab. 4. Click the Options button. 5. Make the desired changes in the Borders and Shading Options dialog box. 6. Click OK. © Paradigm Publishing, Inc. Borders and Shading Options dialog box 11 Objectives

Sort Text in Paragraphs You can sort text that is arranged in paragraphs alphabetically by the first character. Ø This character can be a number, symbol (such as $ or #), or letter. Ø Type the paragraphs you want to sort at the left margin or indent them to a tab stop. Ø Unless you select specific paragraphs to be sorted, Word sorts the entire document. Ø © Paradigm Publishing, Inc. 12 Objectives

Sort Text in Paragraphs - continued To sort text in paragraphs: 1. Select the desired paragraphs. 2. Click the Sort button in the Paragraph group on the HOME tab. 3. Make any needed changes at the Sort Text dialog box. 4. Click OK. © Paradigm Publishing, Inc. Sort button 13 Objectives

Sort Text in Paragraphs - continued Sort Text dialog box © Paradigm Publishing, Inc. 14 Objectives

Manipulate Tabs on the Horizontal Ruler Ø Ø Ø Ø Ø When you work with a document, Word offers a variety of default settings. One of these defaults is a left tab set every 0. 5 inch. For some documents, these default tabs are appropriate; for others, you may want to create your own tabs. You can set tabs on the horizontal ruler or at the Tabs dialog box. Use the horizontal ruler to set, move, and delete tabs. Default tabs are indicated by tiny vertical lines along the bottom of the ruler. With a left tab, text aligns at the left edge of the tab. The other types of tabs that can be set on the horizontal ruler are center, right, decimal, and bar. Use the Alignment button that displays above the vertical ruler to specify tabs. © Paradigm Publishing, Inc. 15 Objectives

Manipulate Tabs on the Horizontal Ruler continued © Paradigm Publishing, Inc. 16 Objectives

Manipulate Tabs on the Horizontal Ruler continued To set tabs on the horizontal ruler: 1. Click the desired Alignment button on the horizontal ruler. 2. Click the desired location on the horizontal ruler. Alignment button © Paradigm Publishing, Inc. 17 Objectives

Manipulate Tabs on the Horizontal Ruler continued measurements © Paradigm Publishing, Inc. 18 Objectives

Manipulate Tabs on the Horizontal Ruler continued If you change tab settings and then type tabbed text using the New Line command, Shift + Enter, the tab formatting is stored in the paragraph mark at the end of the typed text. Ø If you want to make changes to the tab settings for text in the columns, position the insertion point anywhere within the columns and then make the changes. Ø If you want to make changes to tab settings for text in columns that you created by pressing the Enter key at the end of each line, you need to select all lines of text in columns and then make the changes. Ø © Paradigm Publishing, Inc. 19 Objectives

Manipulate Tabs on the Horizontal Ruler continued To move a tab: 1. Position the arrow pointer on the tab symbol on the horizontal ruler. 2. Hold down the left mouse button. 3. Drag the symbol to the new location on the ruler. 4. Release the mouse button. © Paradigm Publishing, Inc. original tab 20 Objectives

CHECKPOINT 1 1) The Borders button is located on this tab. a. HOME b. INSERT c. PAGE LAYOUT d. VIEW Answer 3) Default left tabs are set every how many inches? a. 0. 25” b. 0. 5” c. 1. 0” d. 1. 15” Answer Next Question 2) A paragraph border displays and 4) If you want to set a tab at a prints with how many points of specific measurement on the spacing from the text to the top horizontal ruler, hold down this and bottom borders? key. a. 1 point a. Shift b. 6 points b. Ctrl c. 10 points c. Alt Answer d. 12 points d. F 1 Next Question Next Slide © Paradigm Publishing, Inc. 21 Objectives

Tabs Dialog Box To set tabs at the Tabs dialog box: 1. Click the Paragraph group dialog box launcher. 2. Click the Tabs button. 3. Specify tab positions, alignments, and leader options. 4. Click OK. Tabs dialog box © Paradigm Publishing, Inc. 22 Objectives

Tabs Dialog Box - continued When you are setting tabs for typing column text, try to balance the columns on the page. Ø To do this, leave the same amount of space between columns and the same amount of space from the left margin to the first column and from the right margin to the end of text in the last column. Ø © Paradigm Publishing, Inc. 23 Objectives

Tabs Dialog Box - continued At the Tabs dialog box, you can clear an individual tab or all tabs. To clear all tabs, click the Clear All button. Ø Left, right, decimal, and center tabs can be set with leaders at the Tabs dialog box (not on the horizontal ruler). Ø Leaders are useful in a table of contents or other document in which you want to direct the reader’s eyes across the page. Ø © Paradigm Publishing, Inc. 24 Objectives

Cut, Copy, and Paste Text Word offers several methods for deleting text from a document. Ø To delete a single character, you can use either the Delete key or the Backspace key. Ø To delete more than a single character, select the text and then press the Delete key on the keyboard, or click the Cut button in the Clipboard group. Ø © Paradigm Publishing, Inc. 25 Objectives

Cut, Copy, and Paste Text - continued To move text: 1. Select the desired text. 2. Click the Cut button in the Clipboard group on the HOME tab. 3. Position the insertion point in the desired location. 4. Click the Paste button in the Clipboard group on the HOME tab. © Paradigm Publishing, Inc. Cut button Paste button 26 Objectives

Cut, Copy, and Paste Text - continued Ø Ø Ø You can also move selected text with a shortcut menu. To do this, select the text and then position the I-beam pointer inside the selected text until it turns into an arrow pointer. Click the right mouse button and then click Cut at the shortcut menu. Position the insertion point where you want the text inserted, click the right mouse button, and then click Paste at the shortcut menu. Keyboard shortcuts are also available for cutting and pasting text. Use Ctrl + X to cut text and Ctrl + V to paste text. © Paradigm Publishing, Inc. 27 Objectives

Cut, Copy, and Paste Text - continued To move text with the mouse: 1. Select the desired text. 2. Position the mouse pointer in the selected text. 3. Hold down the left mouse button and drag to the desired location. arrow pointer © Paradigm Publishing, Inc. 28 Objectives

Cut, Copy, and Paste Text - continued When selected text is pasted, the Paste Options button displays in the lower right corner of the text. Ø Click this button (or press the Ctrl key on the keyboard) and the Paste Options gallery displays as shown below. Ø Use options from this gallery to specify how you want information pasted in the document. Ø Paste Options button © Paradigm Publishing, Inc. 29 Objectives

Cut, Copy, and Paste Text - continued To copy text: 1. Select the desired text. 2. Click the Copy button in the Clipboard group on the HOME tab. 3. Position the insertion point in the desired location. 4. Click the Paste button in the Clipboard group on the HOME tab. © Paradigm Publishing, Inc. Copy button 30 Objectives

Cut, Copy, and Paste Text - continued To use the mouse to copy text: 1. Select the desired text. 2. Point to the selected text. 3. Hold down the Ctrl key and then the left mouse button. 4. Drag to the desired location. 5. Release the mouse button and then the Ctrl key. arrow pointer © Paradigm Publishing, Inc. 31 Objectives

Use the Clipboard To use the Clipboard: 1. Click the Clipboard group dialog box launcher. 2. Select and copy the desired text. 3. Position the insertion point in the desired location. 4. Click the desired option in the Clipboard task pane. © Paradigm Publishing, Inc. 32 Clipboard group dialog box launcher Objectives

Use the Clipboard - continued Click this button to clear all items from the Clipboard. Click this button to paste all of the Clipboard items into the document. © Paradigm Publishing, Inc. 33 Objectives

Use Paste Special To display the Paste Special dialog box: 1. Click the Paste button arrow in the Clipboard group. 2. Click the Paste Special option at the drop-down list. Paste Special option © Paradigm Publishing, Inc. 34 Objectives

Use Paste Special - continued Paste Special dialog box © Paradigm Publishing, Inc. 35 Objectives

CHECKPOINT 2 1) These are useful in material where you want to direct the reader’s eyes across the page. a. borders b. leaders c. shading Answer d. arrows 3) Hold down this key when using the mouse to copy text. a. F 1 b. Shift c. Alt d. Ctrl 2) The Cut button removes the selected text from the document and inserts it in this. a. Trash Bin b. Recycle Bin c. Clipboard d. Document Answer 4) You can collect up to this many different items in the Clipboard. a. 24 b. 36 c. 48 d. 72 Answer Next Question © Paradigm Publishing, Inc. Next Slide 36 Objectives