Paperless Graduation Leana Wilson Assistant University Registrar The

Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama

Agenda • UA Introduction • Previous process overview • Benefits of proposed solution • Initial application process • Award process • Challenges/Successes

The University of Alabama • Founded 1831 • Alabama’s first public college • Fall 2011: 31, 747 students • UG: 26, 234 • GR: 4, 913 • Professional: 600 • 34% of students come from states other than Alabama

Previous Process • Paper applications • 2011 • • UG = 5258 GR = 1986 LW = 269 Total = 7513

Previous Process • • • Undergraduate vs. Graduate vs. Law Communication with students Manual data entry Proofing Final sign-off

Proposed Solution • Online application • Initial application approval workflow • Final award workflow

Web Application Setup • • Term availability Student eligibility Student information Web text localization

Term Selection

Curriculum Selection

Ceremony Selection

Diploma Name Selection

Diploma Name Editing

Diploma Address Selection

Diploma Address Selection

Application Summary

Application Confirmation

Web Application Changes

Initial Workflow Overview

Initial Workflow Overview

Initial Workflow Overview

Approver Worklist

Approver Task View

Award Workflow

Award Workflow

Award Workflow • Batch kickoff • Honors calculation • Working concurrently

Challenges • • • Testing, testing Undergraduate Engineering Verbiage on forms/emails Maintaining departmental approvers Stalled applications/workflow tasks Baseline application curriculum selection • Denied & cannot reapply

Successes • • • 4 weeks extra application time 2 weeks less award time Easier on students/colleges/OUR Manual entry error elimination 100% attendance response Training materials

Questions? Leana Wilson Leana. Wilson@ua. edu 205 -348 -8179 Denny Savage Denny. Savage@ua. edu 205 -348 -0261 registrar. ua. edu

, o i n o t n A n 3 a 1 S 20 When: February 3 -6, 2013 How do I register and get information http: //www. sacrao. org/index. html Conference Hotel Information http: //www. Westinlacantera. com Ya’ll come, YEEHAW!!!!