Page and Section Breaks Word 2000 ITSW 1401

Page and Section Breaks, Word 2000 ITSW 1401, Intro to Word Processing Instructor: Glenda H. Easter Chp. 11, Page and Section Breaks

Objectives Using Soft and Hard Page Breaks Controlling Line and Page Breaks Controlling Section Breaks Formatting Sections Using the Go To Feature Using the Help Feature

Using Soft and Hard Page Breaks • As you work on documents, Word is constantly calculating the amount of space available on the page. • Page length is determined by: – the size of the paper – the top and bottom margin settings • Using standard-sized paper and default margins, page length is nine inches.

Using Soft and Hard Page Breaks (Continued) • When a document exceeds this length, either through continuous keying, pasting text, or changes in formatting, Word creates a soft page break. • Word adjusts the automatic page break as you add or delete text. • A soft page break appears as a horizontal dotted line on the screen in Normal view.

Inserting a Hard Page Break • If a document contains text that you don’t want Word to break between two pages, or if you want to start a new page within a document, you can insert a hard page break. • A hard page break appears on the screen as a dotted line with the words, “Page Break. ”

Inserting a Hard Page Break (Continued) • There are two ways to insert a hard page break: – Use the keyboard shortcut Ctrl/Enter – Choose Break from the Insert menu

Selecting Break from the Insert Menu From the Insert menu, select Break.

Selecting Break from the Insert Menu (Continued)

Selecting Break from the Insert Menu (Continued) Hard Page Break

Deleting a Hard Page Break • You cannot delete a soft page break, but you can remove a hard page break by using either Delete or Backspace.

Controlling Line and Page Breaks • To control the way Word breaks paragraphs, you choose one of four line and page break options from the Paragraph dialog box: – Widow/Orphan Control – Keep Lines Together – Keep with Next – Page Break Before

Controlling Line and Page Breaks (Continued) • Widow/Orphan Control: – A widow is a last line of a paragraph left at the top of a page. – An orphan is the first line of a paragraph left at the bottom of a page. – This is Word’s default. – Word moves an orphan forward to the next page and moves a widow back to the previous page.

Controlling Line and Page Breaks (Continued) • Keep Lines Together: – This option keeps all lines of a paragraph together on the same page rather than splitting the paragraph between two pages. • Keep With Next: – To keep two paragraphs together on the same page, apply this option to the first paragraph. – Word then keeps this paragraph on the same page as the next paragraph. • Page Break Before: – Use this option to place a paragraph at the top of a new page.

Controlling Line and Page Breaks (Continued) • Select Paragraph from the Format menu. • Click the Line and Page Breaks Tab. • Widow/Orphan Control is the default for Word.

Apply Line and Page Break Options to Paragraphs • When you apply the Keep With Next, Page Break Before, or Keep Lines Together option to a paragraph, Word displays a Keep With Next symbol (a black nonprinting square) to the left of the paragraph (if the Sow/Hide ¶ button is turned on. )

Apply Line and Page Break Options to Paragraphs Keep With Next Symbol: Achieved by selecting Paragraph from the Formatting menu, and clicking Keep with Next on the Line and Page Breaks tab.

Controlling Section Breaks • Section breaks separate parts of a document that have formatting different from the rest of the document. • For better control in creating section breaks, you can insert a section break directly into a document at a specific location using the Break dialog box. • You can also specify the type of section break you want to insert.

Types of Section Breaks

Formatting Sections • Once you create a new section, you can change its formatting or specify a different type of section break. • This is often useful for long documents, which may contain many sections that require different page formatting, such as different margin settings or page orientation.

Inserting Section Breaks Using the Break Dialog Box Right-click and select Paragraph. Select Line and Page Breaks Tab. Remove all checkboxes from this option, and click Ok. Select Break from the Insert Menu, and choose Continuous under section breaks.

Formatting Sections (Continued) • The formatting you apply to the section is stored in the section break. • If you delete a section break, you also delete the formatting for the text above the section break. • For example, if you have a two-section document and you delete the section break at the end of section 1, the document becomes one section with the formatting of section 2.

Applying Formatting to Sections • At point where the new section is to begin, select Page Setup from the File menu. • Select the Layout tab. • Select the Section Start drop-down list. • From the list, you can change the section break from Continuous to another type.

Changing the Vertical Alignment of a Section • Another way to format a section is to specify the vertical alignment of the section on the page. • You can align a onepage title page so the text is centered between the top and bottom margins. • Vertical alignment is a Layout option from Page Setup.

Changing the Vertical Alignment

Check Pagination in Print Preview and Page Layout View • Once you apply page breaks, section breaks, or section formatting, use Print Preview or Print Layout view to check the pages of the document. • Viewing the pages of a document in relation to one another may give you ideas for improvement before printing.

Check Pagination in Print Preview • While in Print Preview, select File, Page Setup. • Select the Layout tab. • In the drop down options in Vertical Alignment, select Center. Select Center from Vertical Alignment

Check Pagination in Print Preview • While in Print Preview, select File, Page Setup. • Select the Layout tab. • In the drop down options in Vertical Alignment, select Justify. Select Justified from Vertical Alignment

Using the Go To Feature • You can use Go To to move through a document quickly. • You can move to a specific section, page number, comment, or bookmark. • It is a convenient feature for long documents. • It’s much faster than scrolling and it moves the insertion point to the specified location.

Using the Go To Feature (Continued) • There are three ways to initiate the Go To command: – Choose Go To from the Edit menu. – Double-click the word “Page” on the status bar. – Press Ctrl + G or press F 5.

Using the Go To Feature (Continued) Choose Go To from the Edit menu.

Using the Go To Feature (Continued) Double-click the word “Page” on the status bar. Double-click here

Using the Go To Feature (Continued) When you select the Go To and enter a Page Number, clicking Go To will immediately take you to the page number entered.

Using the Go To Feature (Continued) Selecting Go to Section and clicking the Next button moves the cursor to the last section break.

Go To a Relative Destination • You can use the Go To to move to a document location relative to the insertion point. • If you have Page highlighted in the Go. To What options, and enter +2, you will be moved forward two pages from the current position.

Go To a Relative Destination If you select the Go. To feature by double-clicking on Page on the Status Bar, you can specify a percentage of the document you wish to move to. For example, 50% will move you to mid-point in the document.