OVERVIEW TREASURY AND BUDGET MANAGEMENT INFORMATION SYSTEM TABMIS

OVERVIEW TREASURY AND BUDGET MANAGEMENT INFORMATION SYSTEM (TABMIS) PRESENTATION AT AIST INTERNATIONAL SEMINAR 14 TH OCTOBER 2008 October 2008 1 1

OVERVIEW OF TABMIS Project is the biggest component with longest implementation time of WB funded Public Financial Management Reform Project (PFMRP). Turnkey project, two – stage bid Targets: Ø Ø Ø • • • October 2008 Modernizing State Budget management: planning, implementation, reporting and enhancement of budget accountability of Ministry of Finance; Improving transparency of public financial management; Ensuring financial security in the national development and international 2 2

OVERVIEW OF TABMIS (Cont. ) Ø TABMIS is designed and built based on: the Treasury Reference Model (TRM) of WB and IMF; International Public Sector Accounting Standards (IPSAS) Ø Using Oracle Financials for public sector with centralised architecture. October 2008 3 3

OVERVIEW OF TABMIS (Cont. ) TABMIS will have interfaces with legacy systems: Ø Treasury Accounting system (KTKB) Tax collection management system Debt management system Bank payment systems MOF common code list database • • • Ø Ø TABMIS will be deployed to over 1, 500 sites of the whole treasury system, have connections to financial agencies of all levels and major line ministries. Started in mid-2006, the Project has completed the design/build phase. It is now in the integration phase, then pilot implementation by late 2008 expectedly and roll-out after that. October 2008 4 4

KEY FUNTIONALITIES OF TABMIS General Ledger (GL): recording and accounting receipts and spendings as per the unified COA structure. Ø Budget Allocation (BA): managing budget allocation and adjustment processes, processing balances, making carry-forward balances, opening next fiscal year. . . Ø October 2008 5 5

KEY FUNTIONALITIES OF TABMIS (Cont. ) Ø Ø Accounts Receivables (AR): recording budget collections from tax collection management system, spliting to different levels of budget, keeping track and managing revenue from grants and borrowings from debt management system. Purchasing (Purchase Order): managing purchasing contracts and reserving fund for contracts by performing commitment of recurrent and capital expenditure for the SU Ø Accounts Payables (AP): managing payments of spending units October 2008 6 6

KEY FUNTIONALITIES OF TABMIS (Cont. ) Cash Management (CM): making cash forecasting, managing fund at the Centre, recording bank interests/charges and making reconcilation of payments. Ø Financial Reporting: generating pre-formatted reports (which are customised as per MOF’s requirements); generating reports from the system data warehouse. Ø October 2008 7 7

PROJECT MANAGEMENT STRUCTURE TABMIS Project Management Committee PFMRP PMU/TIU IBM PMO Technical Workstream Coordination Committe (WCC) Business Processes WCC Testing WCC Training & Change Management WCC Ad-hoc Task Forces October 2008 8 8 Implementation WCC

PROJECT HUMAN RESOURCES Main Contractor (IBM Singapore), Subcontractor (Oracle), local sub-contractor (FPT) TIU (MOF): Ø Ø • • • Ø October 2008 Staff from various deparments from MOF and State Treasury (majority) In areas: business process, IT, Human resources, Training, Management. . . Maximum: 80 members MOF Vice Minister – Project Steering Committee Chaiman. 9 9

5 CRITICAL FACTORS Ø Continued support and commitment from MOF Senior Management and other key Stakeholders Ø Develop and implement standard processes that can be rolled out efficiently and provide consistency to user Ø Build and maintain a dedicated team at all levels to deliver the project goals Ø Facilitate and optimise transfer of knowledge and skills from supplier to the MOF core and extended team members Ø Ensure users are engaged, trained and committed to supporting the new system and solutions October 2008 10 10

QUESTIONS AND ANSWERS October 2008 11 11

THANK YOU ! October 2008 12 12