Overview of the Program Prioritization Process Task Force

Overview of the Program Prioritization Process Task Force Representatives K-State Research and Extension Annual Conference October 18, 2012

Purpose • … to determine how the public prioritizes current, ongoing, and potential KSRE program topics and use the results when developing 2013 – 14 Action Plans. • A task force representing each of the 11 Program Focus Teams (PFT) was convened, including county, district, and campus based personnel. • The task force was charged with leading this effort in collaboration with the Assistant Directors. 2

What actions will be taken? • State-wide survey – Gather feedback on issues relevant to each PFT – Feedback may supplement other information – Completed electronically; also available hard-copy – Three main audiences: • Program Development Committees (PDCs) • Local residents (PDC recommended) less familiar w/ KSRE • Random sample of KS residents – 1 ranking of 6 items/issues for each PFT (11 questions) – 1 open-ended follow-up to each ranking question 3

What additional actions may be taken by each PFT? • Some PFTs may choose to: – Distribute state-wide survey to specific groups – Conduct focus groups – Engage in other efforts to gain more information • In the end, PFTs will develop updated action plans based upon the information they possess. 4

What is the timeline? • Oct. 2012: Overview process at Annual Conference • Dec. 2012 to Mar. 2013: Conduct and Analyze Survey • Apr. 2013: PFTs discuss results and how to update action plans during Spring Action Conference • Aug. 2013: Updated action plans are submitted by PFTs • Oct. 2013: Updated local action plans are submitted by agents 5

How will this be accomplished? Who will be involved? • Asking agents to meet w/ local extension boards and PDCs to explain process to them – Support information, checklists, etc. are online • Each PDC or Council member will complete survey • PDC members will be asked to have survey completed by at least 5 local residents – Representative participation should be pursued • Surveys need to be completed by Mar. 1, 2013. 6

Resources Available • Survey Instrument • Protocol for conducting local surveys: – Letter to Agents – Agent Checklist – Letter to Extension Board and PDC – Extension Board and PDC Checklist – Survey Planning Worksheet – Survey and Planning Worksheet Example – Letter to Survey Participants 7

More information available at: http: //www. ksre. ksu. edu/programming • Task force members contact information, • Resources available to conduct local surveys, • Survey instrument 8