Overview of the IEEE Process Overview of Process

Overview of the IEEE Process

Overview of Process l l l Project Approval Develop Draft Standards Ballot Draft IEEE-SA Standards Board Approval Publish Standard Resources

Overview of Process cont’d

Introduction l Staff Liaison l l Answers questions about procedures Along with chair, ensures that procedures are followed Keeps you informed l New products l New services l Policy changes Brings your ideas and concerns to the Standards Board and its committees

Project Approval Process

Project Authorization Request (PAR) Submission l l l Staff Contact: Nes. Com Secretary – Sherry Hampton s. hampton@ieee. org +1 (732) 562 -6003 The PAR is a legal document The PAR is the authorization of work by the IEEE-SA Standards Board IEEE extends the umbrella of indemnification to people working on an authorized standards project, if they follow the rules

Tips on Completing Your PAR l l Spell out all acronyms Be clear and succinct in your scope and purpose l Copyright agreement l Be aware of coordination l Check appropriate category for document

Development of the Draft Standard

Tips for Draft Development l l l Develop an outline Assign writing among working group members Technical editor gathers inputs and ensures technical consistency Avoid writing document in meetings Working with an IEEE Project Editor speeds the project Refer to IEEE Standards Style Manual for document structure and utulize draft template.

Sponsor Balloting

Sponsor Ballot Service l l Staff Contact: Electronic Balloting Specalist – Penny Stanton, Balloting Center +1 (732) 562 -6532 IEEE Standards Department provides a sponsor ballot service

Sponsor Forms a Balloting Group l l Issue invitation to ballot l Specifies responsibilities of balloters l Requests classifications (P, U, G, GI, A) Sponsor approves balance l No one interest category can be 50% or more Once balloting begins, the balloting group remains static IEEE-SA membership or payment of a fee is required in order to ballot

Response and Results of Balloting l l Response l Need 75% return l Ballot fails with less than 75% return Results l Need 75% approval l Attempt to resolve negative ballots l No mandate to resolve all ballots l After consensus (75% approval) is reached, establish 60 - or 90 -day timeline for resolution of comments l Recirculate revised draft and comments l Prepare report for Rev. Com l Show evidence of attempts to resolve each “Must Be Satisfied” comment associated to negative ballot l Show evidence and results of recirculation

Approval of the Draft Standard

How to Complete a Successful Rev. Com Submission l l l CONTACT: Rev. Com Secretary – Dave Ringle, +1 (732) 562 -3806 l Review Committee (Rev. Com) recommends action to the Standards Board Submittal must match information on PAR When is a revised PAR necessary? l Any substantive change, i. e. , scope, title, Proof of mandatory coordination l SCC 10, SCC 14 and Editorial

Post-Approval and Publication

Post-Approval and Publication l IEEE Project Editor l l Does final copy edit of text Ensures that technical integrity of document is maintained Formats electronic text into proofs l Committee review l Correction l Publication Complimentary copies and awards

Resources l l l l IEEE-SA Standards Board Bylaws IEEE-SA Standards Board Operations Manual IEEE Standards Companion IEEE Standards Style Manual Working Guide for Submittal of PAR and PAR Form Working Guide for Submittal of Proposed Standards and Submittal Form Standard Development Online

Electronic Resources l Web l l http: //standards. ieee. org/ my. Project - https: //development. standards. ieee. org/my-site l l Public and private areas available for IEEE standards working groups Mailing lists Electronic mail—first initial. last name@ieee. org Contact the Electronic Services group at spaadmin@ieee. org

For more information on Overview of Process Contact your staff liaison OR Standards Development Online: http: //standards. ieee. org/resources/development/index. html