OUTSOURCING BILLING PROCEDURE Developed by Outsourcing Team PORTAL

OUTSOURCING BILLING PROCEDURE Developed by Outsourcing Team

PORTAL FOR KAs & TPVs • Portal site is available for KAs and TPVs for downloading bills and KA Statement of account. • Below is the URL for portal, http: //outsourcing. datamaticstech. com • Log in to the portal with Username and Log In password. • Username will be same as your KA Code. • Passwords will be provided once you are registered.

Procedure For Billing • Normal billing cycle accounts all the PRISM based projects processed and updated from 26 th to 26 th of the subsequent month. • Pay slips (KA STATEMENT OF ACCOUNTS) are released on Portal on 5 th of every month to all the KAs/TPVs, this gives a detailed break-up of lots billed in the month. It is in excel format. • KA Statement of Account shows detailed break-up only for PRISM based Projects. • Once the bills gets released the KAs/TPVs have to check the KA STATEMENT OF ACCOUNTS and BILL. • Incase of any discrepancies, please inform the same to the concerned Billing Mentor and Production Staff. • The TPVs are required to send the signed hardcopy of the BILL printed on company’s letterhead to the below mentioned address, Outsourcing Billing Cell: DATAMATICS GLOBAL SERVICES LTD. , Knowledge Centre, Street no 17, Plot no 58, M. I. D. C. - Andheri (East), Mumbai 400 093.

Procedure For Billing • KAs can send signed scanned copy on email id kabill@datamatics. com. • Recommendation of Bills are done on 9 th and 15 th of every month. Once the bill gets recommended on 9 th or 15 th then the amount will be transferred to your account after 7 working days respectively. • If the bill is received after 12 noon on 15 th then it will be recommended in next month. • ALL KAs/TPVs are requested to send us the Bill before the final dates(9 th or 15 th before 12 noon) to avoid delay in payments. • KAs/TPVs are subjected to provide their Account Details and PAN No to the billing department once they are associated with DATAMATICS.

How to Download Bill from Portal • • Go to http: //outsourcing. datamaticstech. com Put your username and password and click on Login Go to Home Payment Bill Put Transaction Password, select correct month and download bill. Step 1 Step 2

Step 3 Step 4 • You are required to print and sign the hard copy and courier it to us on the below address and/or send scanned copy of bill on kabill@datamatics. com scanned copy of bill on Outsourcing Billing Cell: DATAMATICS GLOBAL SERVICES LTD. , Knowledge Centre, Street no 17, Plot no 58, M. I. D. C. - Andheri (East), Mumbai 400 093.

KA Statement of Account from Portal • • Go to http: //outsourcing. datamaticstech. com Put your username and password and click on Login Go to Home Payment KA Statement of Accounts Put Transaction Password, select correct month and download bill. Step 1 Step 2

Step 3 Step 4 • This statement gives Job Lot wise billing details for the particular month. • Please note that this statement is in excel format and just for your reference. DO NOT COURIER IT TO US.

Status of Transfer to Bank • In this option vendor can check status of their bill from recommendation to amount transfer to bank.

Service Tax Availment TDS Deduction • All Vendors who are registered Service providers, please update us with your Service tax no. for availing Service Tax. • Please note that Service Tax is paid only if you have updated your Service tax no. with billing team and it is paid from the proceeding month. • Service Tax is paid only if the threshold limit of revenue Rs 10, 000/- per annum is reached. If you have Service tax no. please confirm that your annual turnover for the last financial year was over Rs 10, 000/- and above. • TDS will be deducted if your single bill crosses Rs 30, 000/- or annual income crosses Rs 75, 000/-. • KAs are charged 1% as TDS and TPVs are charged 2% as TDS. • Quarterly TDS certificates will be emailed in the following quarter to the email id you have registered with us.

Other Options in Payment Menu • • • Go to Home Payment View Pending Bills View: In this option, vendor can see consolidated view of all the bills in the selected financial year. View Pending: In this option, vendor can check if bills are pending for recommendation.

Base Proforma Invoice • • • Go to Home Base Proforma Inv This option is for checking whether the processed lots are updated in our system for billing purpose, if not how to report a discrepancy. This option is only for PRISM based project.

HELP • For further clarification regarding billing, please contact: • Rajani Shintre 022 -61020027 Email: rajani. shintre@datamatics. com Indra Naykar 022 -61020032 Email: indra. naykar@datamatics. com •

THANK YOU