OTC Student Email Accounts Instructions and Information on

OTC Student E-mail Accounts Instructions and Information on Usage Ogeechee Technical College does not discriminate on the basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, disabled veteran, veteran of the Vietnam Era, or citizenship status (except in those special circumstances permitted or mandated by law). The section 504 -ADA Coordinator is Ms. Penny Hendrix, Office: Room 108, (912) 486 -7211. The Title IX Coordinator is Ms. Jane Rocker, Office 171, (912) 871 -1885. The Title VI Coordinator is Ms. Pearl Johnson, Office 162, (912) 871 -1626. If you are an individual with a disability and need this document in an alternate format, please contact Ms. Penny Hendrix, (912) 486 -7211

Account Access • Go to the main web page for OTC: www. ogeecheetech. edu • There are two ways to access your student e-mail account: Click on the Mailbox Icon located on the home page. Or Under Campus Services select the Current Student Information Option

Account Access Options The orange arrows indicate access options currently available for use.

Portal Log In Screen • Enter your Student ID Number. Example: 910029213 • Enter your Social Security Number as your password: 123456789 • Click Sign In or press Enter on the keyboard.

Opening View The opening view will place you in the student Inbox.

Viewing Messages There are currently two messages in this Inbox. One from Enrollment Services and another from April Burkes. To open a message, double click it. A message preview currently appears on the right of the screen. This can be moved to the bottom or hidden using the message preview button.

Side Bar Items • Drafts are messages that you have started preparing and typing but have not released to recipients. • Sent Items are copies of the messages that you have sent out to recipients. • Calendar allows you to place reminders for yourself on a calendar. • Contacts can store information like an electronic rolodex. • Tasks allow you to post tasks, track their progress, and keep up with their due date. • Deleted Items are messages either received or sent that you are ready to remove from your account. • Public Folders house school wide information.

Deleting a Message • Messages will need to be deleted from the Inbox and from the Sent Items folder. • Highlight/Select the message in the folder you wish to delete by clicking on it. • Right click and select delete OR click on the X icon in the menu at the top. • View your Deleted Items and use the Trash Can Icon in the top menu bar to empty out the deleted items.

Sending Messages • Click the Icon at the top that has the word New and a picture of a letter on it. • This will open a new window with your name/email address in the From field. • Complete the To Field with the e-mail address of the intended recipient. (firstinitiallastname@ogeecheetech. edu) • Enter a Subject and type your message • At the top of the window notice several options: Send Now, Send Later, Spell Check, and Cancel

E-mail Example

Calendar 7 Day View • The current date is highlighted in this view. There is also a Day View which breaks down hours in the day and a 31 Day or Monthly view. These options are selectable in the Top Menu Bar.

Creating a Calendar Reminder • In the Calendar click the button that says New. This will open a Web Page Dialog. • Complete the needed information and click on Save and Close. • Use Recurrence if this item occurs again, such as a weekly exam, an annual birthday, etc. • The Attendees tab can be used to send a reminder to another calendar. This is mainly used for meetings or events. • Click the Reminder checkbox to have a reminder open on your screen prior to the item occurrence.

Example Calendar Item Creation • It is not required that you complete all of these items to make an item appear in your calendar. • Items can be deleted from your calendar if cancelled. • Time can be shown as several options including Busy, Free, or Tentative. • The Label Option will place a colored label on your monthly calendar to make the event stand out.

Creating Contacts • In the Contact Menu, click New. This will open a new dialog box. • Complete as much of the information as you need to store. • There also tabs for storing addresses and details. • Click Save and Close to store the contact.

Public Folder • The Public Folder contains information that encompasses the entire school. • Contacts include information such as employee title, e-mail address, phone number, office number and supervisor. • Calendar includes events, holidays, and reminders for the entire school. • Requests for additions to this folder must come to ITS through the Helpdesk by an OTC employee.

View Public Contacts • People are sorted by Job Description/Department • Notice that there are currently two pages of contacts. You must click the arrow to advance to page two.

View Public Calendar • • • The 31 Day View shows all Upcoming Events. You can double click an event to get the details. Upcoming Months appear on the right. Days with events are shown highlighted in blue.

Event Details • This is the dialog box that opens to show you event details. • Check for comments in the free format area.

Meaning • What does this mean to you as a student? – This means that you can have personal contacts and calendar items for things that pertain only to you. (Regarding class, advisement, etc. ) – This means that you have access to public contacts and events to keep you abreast of school activities and OTC Faculty and Staff.

Final Notes • More information will be forthcoming to assist you in learning how to use this system. • Additional help information available under Campus Services, Current Student Information. • Faculty, Staff, and Advisors can contact the ITS Helpdesk on your behalf if problems arise or to add contacts. • Communicate, Collaborate, Create!