OSU e Procurement OSU e Procurement Project Goal

OSU e. Procurement

OSU e. Procurement Project Goal To support OSU teaching, research and outreach efforts through implementation of a robust and user-friendly full procure-to-pay system that integrates and automates purchasing, payments, vendor management, sourcing, contract management and OSU spend analytics that will: • Make the processes easier, faster, effective and accessible for OSU faculty, staff and researchers. • Advance negotiation and strategic leverage of OSU’s collective buying power, allowing OSU to do more with the resources available. • Enhance transparency and accountability through automated internal controls and compliance that will better position faculty, staff and researchers with data-driven reporting. 1

Benefits associated with e. Procurement Systems • Automated processes • Reduced cycle times • Greater data accuracy • Increased visibility • Standardized processes • Easily accessible information • Increased use of pre-sourced catalogs 2 • Correct and accurate approvals • Electronic payment of invoices • Better cash flow control • Efficient payment of suppliers

OSU e. Procurement: integrated full procure-to-pay system Need for goods or services e. Procurement Robust, online shopping environment Spend Analytics Heightened spend analysis to maximize OSU’s strategic leverage Supplier Management Well maintained cadre of qualified suppliers OSU e. Procurement System Sourcing Accounts Payable Increased competition, accessibility and diversity of sourcing Streamlined and automated approval routing process Contract Management 3 Standardized contracting for compliance, security and collaboration

Project Timeline Pre-Planning Aug. – Oct. 2016 Project Orientation Nov. 2016 Project Kick-off (11/29 -30/2016) Nov. 2016 Configuration Phase I • e. Procurement, Accounts Payable and Vendor Management Modules Dec. 2016 – July 2017 Phase I Pilot & Go-Live July – Aug. 2017 Configuration Phase II • Sourcing, Contract Management and Spend Analytics Modules Aug. – Oct. 2017 OSU e. Procurement Full System Go-Live Nov. 2017 4 Nov. 2017

Campus Engagement Faculty/Research Advisory Group Procurement/Contracting Advisory Group Focus Group Executive Steering Committee Project Updates to Business Center, Business Affairs, and other purchasing, financial and contracting units across campus. • Listening Sessions to give the campus community opportunity to receive project updates and to share their questions, comments and opinions with the project team. • A System Training Program to provide on-going system training. • • • 5