Orientation for new project Lead partners and partners

Orientation for new project Lead partners and partners Overview of the claim system Lead partners and partner seminar Voss, Norway 12 -13 June 2008 Maxi Nachtigall

The life circle of a project claim Project partner: 1 2 Statement of Expenditure + documentation Certifying Authority: Payment (+payment notification) Lead partner: 3 Receipt of Grant National controller: First level control - Certificate of Expenditure Project partner: -Certificate of Expenditure + Partner Activity Report Lead Partner: - Activity report - Project Claim - Certificates of Expenditure - Summary of COE Certifying Authority: Managing Authority: NPP Secretariat: Final Payment Check Decision of Payment Content and Compilation Check Assessment of project report Lead partner: Allocation of Grant Project partner: Individual share of partnership Grant

1 st steps Project partner: Statement of Expenditure + documentation National controller: First level control - Certificate of Expenditure Project partner: -Certificate of Expenditure + Partner Activity Report Lead Partner: - Activity report - Project Claim - Certificates of Expenditure - Summary of COE

Project partner § Statement of expenditure § To be supported by: § Copies of invoices § Other appropriate documentation § 1 month estimated time of work Project partner: Statement of Expenditure + documentation

National controller § § § § National controller: First level control - Certificate of Expenditure Performance of 1 st level of control on national level Certifying expenditures in accordance with: § Regulations of the European Commission § NPP 2007 -2013 Common Eligibility Rules § National legislation Issuing 1 st level of control certificate: Certificate of Expenditure (COE) § Outline of eligible costs and deducted cost § Sent to individual partner 2 months estimated time of work List of national controllers downloadable on www. northernperiphery. eu Currently controllers for Finland, Northern Ireland, Sweden, Iceland Greenland Currently no controllers for Scotland, Norway and Faroese Islands

Project partner: -Certificate of Expenditure + Partner Activity Report § Receives partner’s Certificate of expenditure from National controller § Sending partner documents to Lead partner § Partner’s activity report § Partner’s certificate of expenditure

Lead partner § Lead Partner: - Activity report - Project Claim - Certificates of Expenditure - Summary of COE Compilation of the Progress report (additional presentations on 13 June 2008) § Reporting on activities § Activity report (template on www. northernperiphery. eu (template available by 15 August 2008) § Examples of information and dissemination material § Financial reporting § Project claim § A partnership Statement of expenditure/ Summary of Certificates of Expenditure § Each partner’s certificate of expenditure § Progress report to be signed by authorised LP representative § Original signed version and electronic copy to be sent to Programme Secretariat/ Responsible Desk officer

2 nd steps Certifying Authority: Payment (+payment notification) Certifying Authority: Managing Authority: Final Payment Check Decision of Payment Managing Authority: Content and Compilation Check NPP Secretariat: Assessment of project report

Programme Secretariat § Assessment of the activity report: § Completeness of information § Eligibility of activities carried out § In accordance with application and decision § Further information in separate presentation on Activity reporting § Evaluation of activity report will be sent to Managing Authority NPP Secretariat: Assessment of project report

Managing Authority: Content and Compilation Check Managing Authority: § Content and compilation check: § Completeness of documents § Correct compilation of claim documents § Certification by national controller § Correct calculation of amounts claimed § § Issuing a Decision of payment Forwarding the Decision of Payment to Certifying Authority Decision of Payment

Certifying Authority: Final Payment Check Certifying Authority: Payment (+payment notification) § Final payment check before transfer of programme funding § Entitlement of final beneficiary to receive co-funding § National match funding has to be paid out before a claim to the NPP can be put forward § Payment and payment notification to Lead partner § Payment will be allocated in accordance with grant contract and approved claim

3 rd steps Lead partner: Receipt of Grant Lead partner: Allocation of Grant Project partner: Individual share of partnership Grant

Lead partner: Lead partner Receipt of Grant Lead partner: § § Receipt of Grant Allocation of Grant to individual project partners Allocation of Grant Project partner: Individual share of partnership Grant Individual share of partnership grant

Thank you for your attention