Oregon Department of Transportation State of the State

Oregon Department of Transportation State of the State Report 2008 to 2015 (and beyond) Joe Gray State Right of Way Manager

• Headquarters - State Right of Way Manager • 2008: Dee Jones • 2012: Rick Crager • 2014: Joe Gray • Region 4 • 2008: David Brown • 2015: Right of Way/Survey Manager • Region 5 • Region 1 • 2008: Stephanie Anderson • 2008: Darlene Rose • 2015: Stephanie Anderson – Right of Way/Survey Manager • 2015: Steve Muma, Right of Way/Survey Manager Kat Halpenny, Right of Way Program Manager • Region 2 • 2008: Jean Celia • 2015: Scott Claus, Right of Way/Survey Manager John Boals, Right of Way Program Manager • Region 3 • 2008: Gary Taylor • 2015: Joe Thomas, Unit Manager Debbie Timms – Right of Way Program Manager Oregon Department of Transportation | Highway Division | Right of Way Section Leadership Changes

2008: • Region 1: 11 • Region 2: 14 • Region 3: 8 (+11 survey) • Region 4: 7 (+ 5 survey) • Region 5: 5 (+9 survey) • Headquarters: 41 2015: • Region 1: 9 (+7 survey) • Region 2: 11 (+14 survey) • Region 3: 9 (+ 12 survey/utilities) • Region 4: 8 (+5 survey) • Region 5: 6 (+9 survey) • Headquarters: 38 Oregon Department of Transportation | Highway Division | Right of Way Section Right of Way Staffing

2008 FFY 2008 ROW Funding by Project Type Federal Funds State Funds Local Funds Total Funding 46, 78 BIKPED 9 1, 835, 011 200, 027 2, 081, 827 BRIDGE 8 10, 077, 075 14, 378 10, 188, 361 CULVRT - 58, 000 EM-REL - 10, 000 112, 000 25, 320 352, 061 23, 144, 495 10, 939, 313 39, 720, 729 785, 737 - 871, 385 1, 229, 303 - 1, 283, 957 2, 544, 380 - 3, 031, 283 59, 675 - 61, 269 96, 90 214, 74 ENHANC MODERN 1 5, 636, 92 0 85, 64 OPERAT 8 PRESRV 4 54, 65 486, 90 SAFETY 3 SALMON 4 1, 59 Grand Total 6, 624, 158 39, 855, 67 6 11, 179, 0 38 57, 658, 8 72 Oregon Department of Transportation | Highway Division | Right of Way Section Program Delivery

Program Delivery (through September) Project Type BIKPED BRIDGE Federal Funds State Funds 1, 666, 068 513, 615 543, 03 9 437, 342 Local Funds Total Funding 172, 931 2, 352, 614 89, 381 1, 069, 762 CMAQ 502, 488 57, 512 - 560, 000 CULVRT - 40, 000 EM-REL 172, 355 19, 061 11, 811 203, 226 ENHANC 1, 903, 388 150, 268 623, 104 2, 676, 759 FISH - 7, 300 IOF - 15, 000 465, 000 480, 000 MODERN 5, 882 31, 598, 901 2, 498, 268 39, 980, 051 OPERAT 252, 820 119, 964 - 372, 784 PRESRV 7 186, 119 - 788, 167 SAFETY 1, 633, 243 2, 014, 339 116, 553 3, 764, 136 SALMON - 6, 744 SCENBY TR-PLN 4, 460, 000 - 31, 095 1, 115, 000 31, 095 5, 575, 000 17, 618, 329 35, 166, 165 5, 143 57, 927, 637 602, 04 Grand Total Oregon Department of Transportatiion | Highway Divisiion | Right of Way Section 2015 FFY 2015 ROW Funding by Project Type

Revenue Generated: • • 2008: 2009: 2010: 2011: 2012: 2013: 2014: 2015: Sales: Sales: $11, 170, 205 $3, 265, 143 $1, 404, 665 $814, 929 $941, 642 $1, 825, 653 $4, 435, 015 $2, 341, 041 Leases: Leases: • • 07 -09 biennium: $19, 041, 934 09 -11 biennium: $6, 654, 885 11 -13 biennium: $7, 842, 264 13 -15 biennium: $12, 505, 177 $2, 350, 616 $2, 255, 970 $1, 906, 854 $2, 528, 437 $2, 534, 141 $2, 540, 828 $2, 812, 475 $2, 916, 646 *The revenue goal for each biennium is $9, 000 Oregon Department of Transportation | Highway Division | Right of Way Section Property Management

• 2008: 32 local projects • 2015: 25 local projects to date (not complete) In the 2015 -2018 funding cycle, an increase in local program funding for right of way is expected. This is where the Legislature has focused the funding. Oregon Department of Transportation | Highway Division | Right of Way Section Local Agency Program

• 2008/09 – Legislation was brought forward by utility companies to ensure that gov’t agencies worked with them during project development. • 2015 – ODOT is currently working with DOJ to fight utility tariffs. Utility companies are trying to dictate what gov’t agencies must do to relocate utilities, which conflicts with current statutes. • Reimbursable utilities are expected to increase, as ODOT is doing more local projects. Oregon Department of Transportation | Highway Division | Right of Way Section Utilities

• Enforces Oregon’s Federal-State Agreement with FHWA through the Oregon Motorist Information Act • Promotes public safety and preserves recreational value and natural beauty along state highways • Relies on sign location and compensation to determine if qualifies as outdoor advertising sign (unique to Oregon) • In 2014, Map-21 added 600 miles of roadway to OAS program • To ensure compliance, program utilizes a two-step correction process: 1) courtesy letter; and if necessary, 2) Notice of Violation Oregon Department of Transportation | Highway Division | Right of Way Section Outdoor Advertising Program

2008 2009 2010 2011 2012 2013 2014 2015 to Date New Sign Applications Received 134 43 19 8 102 56 312 57 New Applications Denied/Withdrawn 13 13 7 9 28 6 73 2 121 30 12 69 74 50 239 55 2008 2009 2010 2011 2012 2013 2014 2015 to Date Courtesy Letters Sent 155 102 101 19 26 34 188 108 Notices of Violation Issued 95 34 40 6 7 34 33 17 Oregon Department of Transportation | Highway Division | Right of Way Section Outdoor Advertising Program

Technology Changes • 2015: RITS – Right of Way Information Tracking System • Web based application with ability to track all aspects of a project. • Built in alerts and workflows to ensure processes and procedures are followed. • Built in safeguards to ensure steps followed in proper order (i. e. , an offer cannot be made until the appraisal is reviewed and approved. • Notifications sent to users so they know when they need to do the next piece. • Ability to pull a multitude of reports to accurately track performance and provide statistical data about all aspects of right of way. Oregon Department of Transportatiion | Highway Divisiion | Right of Way Section • 2008: RAIN – Right of Way Automated Information Network • Outdated Access database with very limited functionality • Data was not linked, and most work had to be done outside the system, so was unreliable • No way to ensure proper processes followed

Projections: • No increases in funding • Due to this, do not anticipate being able to increase staff • New Ways of Doing Business • 3 D technology • Drones • Mobile scanning • 2017 Legislature - Possible Funding Increases • Planning for 2017 NW Regional Conference Questions? Oregon Department of Transportation | Highway Division | Right of Way Section The Future of Right of Way and Final Thoughts