Orange County EProcurement Initiatives January 8 2007 EProcurement

Orange County E-Procurement Initiatives January 8, 2007

E-Procurement Presentation Outline • • Definition Benefits Orange County Implementation Management Future Questions/Discussion Special Presentation 2

E-Procurement Presentation Outline • • Definition Benefits Orange County Implementation Management Future Questions/Discussion Special Presentation 3

E-Procurement Definition The facilitation of BUSINESS and / or BUSINESS CONSUMER purchase and sale of supplies and services electronically… TYPICALLY THROUGH THE INTERNET ! 4

E-Procurement at Orange County Business Example (M/WBE Vendor Search) Paint 5

E-Procurement Definition Business Consumer Example (Process Clarification) Index of Commodities 6

E-Procurement Presentation Outline • • Definition Benefits Orange County Implementation Management Future Questions/Discussion Special Presentation 7

E-Procurement Benefits Clarifies Procedures ! It Educates ! Saves Trees ! Is Timely & Up-To-Date ! 8

E-Procurement Benefits BEFORE E-PROCUREMENT… • 39, 000+ registered vendors 39, 000+ • 500+ M/WBE firms • 7, 000+ pages of Oh boy…I’ll be typing all night ! M/WBE vendor listings printed each month • Information was M/WBE LISTING not up-to-date 9

E-Procurement Benefits BEFORE E-PROCUREMENT How much LONGER ? ? • Slow internal processes How will I EVER catch up ? ! • Bids typed and mailed • Special print ads were required for each bid • Vendors had to visit our offices Inconvenient for customers ! Difficult for staff to support ! • Bulletin board postings were a major means of notification 10

E-Procurement Presentation Outline • • AFTER E-PROCUREMENT… Definition Benefits Orange County Implementation Management Future Questions/Discussion Special Presentation 11

E-Procurement Benefits AFTER E-PROCUREMENT… “Red Online data is Proce sses a Printe d cop ies no re mo re use Tape” reduc ed! • Faster internal processes up to d ate ! r frien dly ! • Reduction in phone calls • Vendors longe r requi red ! needed to visit our offices less often • Less paperwork 12

E-Procurement Benefits AFTER E-PROCUREMENT • Bid solicitations are emailed • Print ads and bulletin boards are optional • Reduced foot“I was able to update my information within minutes and gain instant access to new bids. The system is GREAT!” – Wilson Consultants Corporation (disaster recovery services) traffic • Fewer phone calls 13

E-Procurement Presentation Outline • • Definition Benefits Orange County Implementation Management Future Questions/Discussion Special Presentation 14

E-Procurement at Orange County Bid Opportunities 15

E-Procurement at Orange County Design Plans 16

E-Procurement Definition Business Example (Minority Vendor Search Results) or d en V te e l mp o EC / B W M ng i t Lis te a u d a r G /E ms B r MW Fi 17

E-Procurement at Orange County Bid Award Recommendations 18

E-Procurement at Orange County Term Contracts PROFESSIONAL SERVICES 19

E-Procurement at Orange County Volume of Work 20

E-Procurement at Orange County Vendor Registration ORANGE PARTNERS, INC 21

E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can: Register as a new vendor Designate minority status Bid List: Goods & Services Receive email bid notices Track payments 22

E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can: Register as a new vendor Designate minority status Bid List: Goods & Services Receive email bid notices Track payments 23

E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can: Register as a new vendor Designate minority status Bid List: Goods & Services Receive email bid notices Track payments 24

E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can: Register as a new vendor Designate minority status Bid List: Goods & Services Receive email bid notices Track payments 25

E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can: Register as a new vendor Designate minority status Bid List: Goods & Services Receive email bid notices Track payments 26

E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can: Register as a new vendor Designate minority status Bid List: Goods & Service Receive email bid notices Track payments 27

E-Procurement Presentation Outline • • Definition Benefits Orange County Implementation Management Future Questions/Discussion Special Presentation 28

E-Procurement Management Cost Avoidance 27 Purchases: $297, 834, 812 Bids/RFPs issued: 224 29 Purchases: $599, 205, 695 Bids/RFPs issued: 472 29

E-Procurement Management Cost Avoidance Purchasing & Contracts Division Fiscal Year 1993 -94 2007 -08 Number Total of Staff* Purchases 27 $297, 834, 812 29 $599, 205, 695 *Increase of. 005% per year. Bids/RFPs Issued 224 472 30

E-Procurement Management Controlling Costs by Developing In-House $60, 000 built inhouse at 60% completion $468, 000 to outsource at 60% completion 31

E-Procurement Presentation Outline • • Definition Benefits Orange County Implementation Management Future Questions/Discussion Special Presentation 32

Orange County Implementation $ $ 33

E-Procurement Future Looking ahead… Electronic: • Receipt of Bids and Proposals? • Execution of Contracts and P. O. s? Key Issue: Funding $ $ 34

Thanks to the E-Procurement Team! To all who have contributed … Paul Banton – ISS Heather Coons – Finance Sheena Ferguson – Business Development Roberto Franceschetti – ISS Susan Hall – ISS James Mc. Namara – ISS Al Portugal – ISS Rebecca Sanchez – ISS Bill Staffeld – ISS Donna Stolnacker – Finance Elaine Walker – Purchasing & Contracts ISS Network Team 35

E-Procurement Presentation Outline • • Definition Benefits Orange County Implementation Management Future Questions/Discussion Special Presentation 36

E-Procurement Future Orange County Purchasing and Contracts Recipients 12 Consecutive Years Professionalism Innovation Leadership 37