OPR 100 Overview of Enterprise Project Management Project

OPR 100: Overview of Enterprise Project Management & Project Management Maturity Models Melinda Curtis Product Manager, Microsoft Office Project

Agenda Enterprise Project Management Resource Management Portfolio Project Management Maturity Levels of Maturity Real World Experiences

What is Enterprise Project Management? A systematic approach to achieving organizational goals: Strategic initiatives Operational improvements Business activities Development projects A set of aligned & integrated applications that provides a centralized location for enterprise wide project and resource management Strategy People EPM Technology Process

EPM Drives Business Value Strategy Purpose Program Reviews Projects Benefits

EPM must address technology in synergy with people, processes, and organization change EPM Improvement Plan Project Management Maturity Assessment Project Management Value Metrics PM Processes PM People PM Organization • PM Community of Practice • Portfolio Management • Project Office Planning • Professional Development • Professional Staffing • Research & Publishing • Strategic Project Office • PM Governance • Project Organizational Design PM Technology

Need for Methodology Project Management Life-Cycle Process Initiating Scope Objectives Planning Statement of work (SOW) Executing Team development Work breakdown Product/system structure (WBS) development Constraint matrix Schedule Quality assurance Project charter Budget Status reporting Customer approval Baseline plan Deliverable Risk plan approval Resource needs Deliverables Change plan Customer approval Controlling Closing Project controls Deliverable validation Scope Project turnover Quality After-action review Risk Archival of workbook Cost Schedule —PMBOK®

What is Resource Management? Availability Location Skills Aligns people with business goals by allocating resources to your highest priority initiatives Optimizes resource utilization and drives skill development and recruitment to achieve greater financial returns and ensure project success

Technology Adds Value Centrally store and standardize resource information Manage resource utilization for optimal allocation and forecasting Build high-performing teams that leverage and maximize talents

What is Portfolio Management? Strategy Setting & Portfolio Monitoring Process Definition & Improvement Project Execution & Status Reporting Information Flow The ongoing process of identifying, prioritizing, and investing in projects that align with your corporate strategy Continual flow of information provides insight into project performance and supports strategic decision making

Disciplines within PPM Project Portfolio Management Knowledge & Practice Strategic Management Project Reporting & Analysis PM Processes Corporate Governance PM Knowledge Areas Project Management Strategic Planning Resource Management PM Info. Sys. Performance Reporting Budgeting/ Forecasting HR General Management IT Management PPM integrates elements from project management, strategic management and general management knowledge and practice areas

Basic Components of PPM is the link between the strategic management processes & projects PPM integrates to other core processes of the organization Strategic Management (Goals, Objectives, KPI’s) Project Portfolio Review Board or Steering Committee Project Requests / Solicitation Selection Prioritization Project Portfolio Budgeting / Forecasting Reporting & Perf. Analysis Resource Allocation Resource Availability Project 1 Project 2 (I-P-E-C-C) Project 3. . n (I-P-E-C-C)

Integration of PPM and Project Management 5. Portfolio PPM is predicated on 1. Solicitation Review / /Requests accurate individual project Rebalancing planning, execution and control Prior to the PPM selection 4. Reporting and 2. Selection/ Prioritization Analysis process, the project initiation phase begins 3. Resource During execution, the Allocation project is part of the portfolio and continually reviewed against all other project priorities

How Technology Adds Value Roll-up reports to effectively monitor and evaluate your portfolio Powerful analysis to make timely and informed business decisions Modeling to understand the impact of portfolio changes

Why is Project Management Maturity Important? Project Management Maturity (PMM) is a measure of the extent to which a specific project management process is defined, repeatable, managed, measurable, and effective.

Why Invest in the Development a Project Management Maturity Model? Define the structure within which to mature PM practices Establish a foundation for “EPM” Ø Provide overall methodology / structure for implementation of an enterprise solution to project management Ø Enterprise Project Management is intended to be the ‘envelope’ within which all services / products exist

Project Management Maturity Model Determine the maturity of your organization’s project management process Map a logical path to improved your organization’s processes Discern the need for a Strategic Project Office and assess where it fits into your organization Track progress against your project management improvement plan Build a culture of project management excellence

Level of Maturity Influences ROI Maturity Level Solution Roadmap Continuously Improving Process Minimum Maturity Level for True EPM Predictable Process Standard Consistent Process Disciplined Process Defined (3) Process Process Managed (4) Repeatable (2) Initial (1) Optimizing (5) Technology People Technology People Organization Organization People

PM Maturity Benchmark Survey of 126 organizations shows that, for overall project management maturity, most organizations are at Level 1

PM Frameworks

PMMM Architecture: Superior By Design Industry Standard Measures PMBOK SEI/CMM Consistent Processes

PMMM Architecture: Actionable Steps Designed Incremental Consistent Descriptions Tangible Measurable

PMMM Architecture: Specialty Areas Focus on Success Specialty Areas Focus on Key Success Factors Project Office Management Oversight Professional Development

Realized Value in High Performance Project Management Pascal Oriot PSA Peugeot Citroen

© 2004 Microsoft Corporation. All rights reserved. This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.