OPP Supervisor Orientation Nikki Brown Michelle Yaple Don

OPP Supervisor Orientation Nikki Brown Michelle Yaple Don Fronk

OPP Training Michelle Yaple

New Supervisor Orientation • Training Funding • Additional agreement in University/Union contract • Types of training • Job Related • Career Development • Personal • • Training requests Attending training/ Sign in Sheets 16 Hours of training each year – Recording training hours CQI training

New Supervisor Orientation • Training • OPP Web Page • Review Training Page • Learning Resource Network • Skill Soft • Compliance Training • Other Training Opportunities • Lynda. com • CWLP (Center for Workplace Learning & Performance) • https: //hr. psu. edu/learning

On-line Resources Training: • (CWLP Supervisor series): https: //ohr. psu. edu/learning/certificateprograms/supervision • Skillsoft: https: //psuohrlearning. skillport. com/skillportfe/main. action#whatshappe ning • Lynda. com: http: //lynda. psu. edu/ • LRN online: https: //lrn. psu. edu/ • OPP Training: https: //opp. psu. edu/intranet/training

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OPP Safety

Safety Office Introduction • Distributed Safety Services Model • Don Fronk – Safety Program Manager • Jonathan Risley – Reno / Contractor Safety Coordinator • George Benko – Utilities Safety Coordinator • Liz Fisher – Buildings and Grounds Safety Coordinator Every employee is responsible for safety

Supervisor Safety Responsibilities • Weekly Safety Inspections • Use of Iauditor App • Focus on employee behavior • Hazard recognition • Totals sent to Manager 10 th day of the month • Toolbox talks • Should be limited to 10 min • Conducted weekly

Supervisor Safety Responsibilities • Incident reporting and investigations • Near hits • Share • Injuries • Investigate • Corrective action • Vehicular accidents • Report immediately ** Notify Safety office of any incident

Supervisor Safety Responsibilities • PPE • Supervisor provides input on hazard assessments • Supervisor funds • Supervisor enforces use • ISP Committee • All units represented • Supervisor support volunteers and meeting time

Supervisor Safety Responsibilities • Supervisors share safety information with employees • • • Safety Alerts Memos Safety Committee minutes / notes Safety Policy and Program changes Training announcements

Supervisor Safety Responsibilities • Emergency Evacuation Plan • Be familiar with your role • Ensure maps are posted in area of responsibility • Cover muster points with employees • Account for direct reports in the event of an evacuation • Establish a process for accounting for employees • Phone, radio, face to face, etc

Supervisor Safety Responsibilities • Safety training • Supervisor provide input for what training is applicable to the crew • Ensure employees complete required training • Medical Surveillance • Ensure employees get notified of surveillance due and complete appointments

Supervisor Safety Responsibilities • Holding employees accountable: • Be familiar with program requirements • Refer to observations made during inspections • Address unsafe behavior • Address housekeeping for areas under your jurisdiction • Safety work orders

Safety Responsibilities Matrix Program Area HR / Safety Office Manager Supervisor Employee Develop, revise and evaluate Have a thorough program develop and provide understanding of the program Hold supervisors accountable Understand comply training, work with electrical and consult with employees for ensuring compliance with program, wear Electrical Safety Program engineering to determine on basic safety questions, program and other safety appropriate clothing and hazard categories of electrical provide tools and equipment responsibilities, provide PPE for troubleshooting. Who? Mechanical Trades systems, spec, approve and necessary for safe electrical funding, support de. De-energize prior to purchase PPE, consult with work, ensure compliance with energized working. Managers, Supervisors as the program, hold employees subject area expert. accountable. Lock out tag out Who? Mechanical Trades Confined Space Entry Program Who? All Trades Have a thorough Develop, revise and evaluate understanding of the program, develop and Hold supervisors accountable and consult with employees Understand comply provide training, issue locks for ensuring compliance with on basic safety questions, with program, wear and track lock assignments, program and other safety provide equipment, ensure appropriate PPE, verify consult with Managers, responsibilities, provide compliance with program and energy sources are de. Supervisors as the subject funding. hold employees accountable, energized. area expert. notify safety office of lock assignments. Develop, revise and evaluate Have a thorough program, develop and understanding of the program provide training, spec and Hold supervisors accountable Understand comply and consult with employees approve equipment, evaluate for ensuring compliance with program, use on basic safety questions, spaces for classification, program and other safety appropriate equipment provide equipment, ensure review and file permits, responsibilities, provide and wear proper PPE, fill compliance with program, maintain air monitors, consult funding. out permits properly. and hold employees with Managers, Supervisors accountable. as the subject area expert.

Program Area Safety Responsibilities Matrix HR / Safety Office Manager Supervisor Employee Personal Protective Equipment Develop, revise and Program evaluate program, develop Have a thorough Utilize appropriate PPE for -Eye / face protection and provide training, spec Hold supervisors understanding of PPE task as identified in hazard -Head protection and approve PPE, work with accountable for ensuring requirements, conduct PPE assessment, complete -Respirators OPP Stores to stock needed compliance with program Hazard assessments, assist medical surveillances as -Hearing protection equipment, evaluate and other safety with training, ensure needed, maintain PPE in -Flash Gear effectiveness of equipment, responsibilities, provide compliance with the good condition, provide -Protective footwear consult with Managers, funding. program, and hold feedback on PPE type and Supervisors as the subject employees accountable. styles. Who? All employees area expert. Develop and revise vehicle operation safety guidelines, consult with equipment Support guidelines, hold Ensure compliance with Wear seatbelts, and follow custodian on vehicle supervisors accountable for policies, wearing seatbelts, Driver Safety OPP Vehicle safety purchases, safety ensuring compliance with cell phone policy and other guidelines. Comply with cell mechanism installs, review program and other safety MV laws and hold Who? All Employees phone policy, report and track all vehicle responsibilities, provide employees accountable, file accidents and near misses. accidents and work with funding as needed. accident reports. Risk Mgmt. on corrective actions. Review and approve all injury reports, assign / Hold Supervisors Report injury electronically participate in accident Report all injuries to accountable for timely filing, within 24 hours, complete Injury Reporting / Accident investigations as necessary, Supervisor immediately and for investigations, accident investigations Investigation perform trending analysis, when it occurs. Participate provide funding for assist in getting corrective track injury data and in the investigation and corrective action items that action items completed, Who? All Employees provide to Managers, recommendations for are within their area of provide modified work Supervisors for their units, corrective action. responsibility. assignments where possible. work with Supervisors on modified duty assignments.

Supervisor Safety Responsibilities Although safety is everyone's business, supervisors play a big role in injury prevention! Lead in your own name and by example!

Safety Program Expectations The full details of OPP written safety programs can be reviewed on the safety webpage: http: //www. opp. psu. edu/intranet/hr/safety-andworkers-compentsation-information/safety-manual ** See the OPP safety office for any questions about the requirements of the safety programs.

On-line Resources Safety: • Safety Forms and Permits: https: //opp. psu. edu/intranet/safety-forms-permits • Safety Programs: https: //opp. psu. edu/intranet/safety-programs • Safety Policies: https: //policy. psu. edu/policies#Safety • OPP Safety Website: https: //opp. psu. edu/intranet/opp-safety

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OPP Human Resources Nikki Brown Lori Mc. Govern

New Supervisor Orientation • University Policies https: //policy. psu. edu/ -HR-34 https: //policy. psu. edu/policies/hr 34 Staff Conditions of Employment -AD-96 https: //policy. psu. edu/policies/ad 96 Acceptable Use of University Information Resources -AD-72 https: //policy. psu. edu/policies/ad 72 Reporting Suspected Child Abuse -AD-85 https: //policy. psu. edu/policies/ad 85 Sexual And/or Gender-Based Harassment and Misconduct (Including Sexual Harassment, Sexual Assault, Dating Violence, Domestic Violence, Stalking, and Related Inappropriate Conduct) (Formerly Discrimination, Harassment. . . )

New Supervisor Orientation • Hiring Procedures • Request to Fill Vacancy-submit justification and request for approval to manager or director • Submit JRW to HR (OPPHRCon@psu. edu ) for classification • Submit Request to Post using the Manager Tools on www. worklion. psu. edu portal-Ensure specific OPP datapoints are included in the comment section Craft, Skill, Essential Status and lists, former incumbent and callout priority if used for your unit/department • Technical Service Hiring (internal versus external) • Technical Service Testing • Once candidate to hire is selected, complete Initiate Hire form using the www. worklion. psu. edu portal

New Supervisor Orientation • FMLA • For serious or chronic health conditions requiring absence from work • Triggers: absence due to medical reasons of more than 3 day, or reoccurring intermittent absences • Consult with Absence Management at absence@psu. edu 865 -1782

New Supervisor Orientation • Resources • OHR Website http: //ohr. psu. edu/ • OPP Intranet http: //www. opp. psu. edu/intranet/hr/supervisorresources

New Supervisor Orientation Time and Attendance www. worklion. psu. edu • Non-exempt (hourly) staff employees account for all time, both work time and time off • Exempt employees account only for time off. University holidays are preloaded and only time worked on a holiday needs to be entered in Workday • Staff non-exempt records need to be submitted by employee and reviewed by supervisor monthly • This is the official time record for full-time staff employees

New Supervisor Orientation The University/Union Contract https: //opp. psu. edu/intranet/human-resources/technical-serviceresources • Discipline • Grievance-Michelle Pedersen Labor Relations Specialist 863 -0671 mxp 575@psu. edu • Temporary Transfer • Performance Management/Evaluation • Staff Performance Mgt • Tech Service Performance Mgt (OPP)

Resources Training: • (CWLP Supervisor series): https: //ohr. psu. edu/learning/certificateprograms/supervision • Skillsoft: https: //psuohrlearning. skillport. com/skillportfe/main. action#whatshappening • Lynda. com: http: //lynda. psu. edu/ • LRN online: https: //lrn. psu. edu/ Safety: • Safety Forms and Permits: https: //opp. psu. edu/intranet/safety-forms-permits • Safety Programs: https: //opp. psu. edu/intranet/safety-programs • Safety Policies: https: //policy. psu. edu/policies#Safety • OPP Safety Website: https: //opp. psu. edu/intranet/opp-safety

Resources Penn State Policies landing page: https: //policy. psu. edu Manager/Supervisor link for OHR: https: //ohr. psu. edu/content/manager-tools Human Resources Policies: • How to determine effective date of employment or termination for employees paid bi-weekly • Resignation from University Employment • Separation and Transfer Protocol • Faculty and Staff Transfers within the University • Staff Vacancy Announcement Procedure • Family Medical Leave • Link for HR forms regarding employment/appointments: https: //ohr. psu. edu/content/employmentappointment-action-forms Ethics and Compliance: • Policies: https: //universityethics. psu. edu/university-ethics-policies • Penn State Values: https: //universityethics. auth. abs. vmhost. psu. edu/penn-state-values • AD 88 – Code of Responsible Conduct: https: //policy. psu. edu/policies/AD 88 • Resources for Reporting Wrongdoing: https: //universityethics. psu. edu/resources-reporting-wrongdoing • Compliance Training Plan: https: //universityethics. auth. abs. vmhost. psu. edu/compliance-training-plan • Behavioral Threat Management Team (BTMT): http: //btmt. psu. edu/ • Employee Assistance Program (EAP): https: //hr. psu. edu/health-matters/employee-assistance-program

Resources Cell Phone usage policies: • Non-Office Telecommunications Services Computer Usage Policies: • Acceptable use of University Information Resources • Information Assurance and IT Security Vehicle Usage Policies: • Text messaging and cell phone use when operating vehicles while on university business • University Vehicle Operations or Use • Procurement and Use of Electronic Vehicle Charging Stations Parking Policies: • Faculty and Staff Parking Rules and Regulations • Visitor, Contractor and Service Parking Rules, Regulations and Information Helpful Links: • Stores: https: //opp. psu. edu/sub-division/materials-opp-stores • Maximo: https: //maximo. opp. psu. edu

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