Operator Training Control Room Procedures and Emergency Preparedness

Operator Training, Control Room Procedures and Emergency Preparedness Lali Tchelidze Operations Section Leader SRR 1 – Ion Source & LEBT 2018 -07 -17 --18

Operations Ion Source Control room 2

Overview Control room roles Operators, and operator training Operator tools Operational procedures Equipment handover and change control during the commissioning • Operating instructions and operational limits for equipment. • Emergency plan and responsibilities • • • 3

Control room roles Operations personnel roles and responsibilities in the Main control room [ESS-0149550] • • MCR Shift Leader MCR Operator Study Leader Physicist/Engineer The priority is the operational The priority is commissioning aspects: safe operation, studies. documentation, PSS access. Any change in the machine Secondary aspect is to help the parameters with the potential to studies exceed the operational limits to be made by the Shift Leader Shift leader Study leader Operator 1 Physicist 1 Operator N Engineer N

Operator/Shift Leaders and training • No dedicated, full time operators foreseen until 2019 – Training existing staff from BPOD* and LINAC groups in AD. – Some of these may fill either shift leader or study leader role (at different times) • Operator/Shift Leader Training – Training requirements defined (ESS-0290889) • no distinction between shift leader and operator training for this step – – – Partially self taught (web link to documents) Self certification (using safety training approach) Training sessions (e. g. on PSS 0) Dry runs to be carried out before beam available Hands on training, final step • Have initial pool of Shift Leaders. Will be finalized once the commissioning calendar is fixed. * Beam Physics, Operation and Beam Diagnostics 5

Operator tools • Operator screens • Alarm Screen – To be set up based on operational limits • Logbook – PSI elog to be used for IS/LEBT commissioning – Possibility to use the new olog GUI for input • Archiver – Updating list of signals to be archived as exact PV names become available • Procedure for adding PVs to archive incrementally to be defined – Access to data from office network needed for off line analysis • Save/restore – Operations save/restore sets created • Remote VPN access not required at this stage (since daytime hours only). 6

Operating procedures • Logbook keeping – Guidelines to write the logbook available (ESS-0146509) – Templates for entries to be added • PSS 0 access control – Shift leader controls PSS 0 key, and grants access. • Shift Handover – General procedure exists, (ESS-0131410) mainly focussed on 24/7 operations – May use lock box to pass PSS 0 key between shift leaders, as no continuous occupation in control room. • Equipment handover and change control – Working in standard form • Other relevant procedures listed in “Relevant management system for the test of ion source …” [ESS-0304902] 7

Equipment Handover and Change Control • Subsystem responsible to declare their equipment ready for operation, and provide operating instructions and any operational limits for the subsystem to the control room. – Should ideally happen before SRR, but must happen before beam. • Following handover, any repair/maintenance or modifications on (or near) operational equipment shall be cleared with the control room shift leader (through the work authorization process), and properly logged. • Shift leader is responsible that operational limits (including licensing conditions) are respected. • Some systems will be partially handed over, as they require beam for final validation 8

Coordination with other activities • Coordination with other people/activities in the control room (TS 2/Cryo Commissioning) • Access training for Control Room and Tunnel. – Awareness of tunnel hazards and relevant control room roles and procedures. – Implementation in progress, working with ESH training responsible. 9

Emergency preparedness • Emergency procedures for the site are defined in ”Emergency Contingency Plan “ (ESS-0150450). • In this phase, control room shift leader does not have any site-wide role in case of emergency. • In case of an emergency affecting the accelerator buildings, the control room should be informed and ion source operations will be halted. 10

Outstanding issues # System/Comp. Status Description Due date Remark 1 Hands on Training Planed by End August Hands on Training for commissioning personal in the Control Room Before start BC Waiting for all system online and close to the BC 2 Jira/Confluence Ticket Open Access to Confluence and jira from the CR network End July Proxy to be implemented at LCR 3 LCR In progress Final LCR features (fixed telephone, big screen, …) End August 4 Archiver Not easy A final solution to access the archiver data from the office network is needed. End August 4 Archiver Procedure to incrementally add PVs needed End August 5 Dry Runs Planned 6 PSS 0 open Transfer of the PSS 0 box key between SL End August 7 Global open Equipment handover and change control procedure/. form End August 8 G 01 ongoing Tunnel and control room access training End august A solution is close to be implemented End August Solutions exist, need to be implemented Implementation 11 ongoing